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ILLINOIS STATE ARCHIVES


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Record Descriptions – County Clerk

Agricultural Statistic Schedules

Schedules list 77 agricultural factors for each farmer in a township. Factors include: acres farmed; previous year's crop yield; acres of pasture, woodland, uncultivated land, and city real estate owned by each farmer; the number of the various types of livestock owned, died, and killed; the amount of dairy products sold; the amount of wool shorn; the number of pounds of honey produced; with township summaries.

Architect Register

Register shows the name and address of the architect, the date of registration, the date a license was issued, and the date the license expired.

Assessor's Books

Assessments of real property show the owner's name, the number of acres assessed, the value per acre, the value of improved lands, the value of unimproved lands, a legal description of the property, usually the tax spread, and the total tax. Abstracts may be found at the end of each volume, showing the total acreage, the total valuation of improved lands, the total value of improvements, and the grand total. Assessments of personal property show the owner's name, the taxing districts, the full assessed valuation of the owner's personal property, an itemized list of personal property, with the number of items in each category, the average value for each category, and the full assessed value for each category. Categories of taxable personal property became more comprehensive during the nineteenth century. In 1827, counties were empowered to tax the following items:

slaves
negro and mulatto servants distilleries
pleasure carriages stock in trade
horses, mares, mules, asses, and neat cattle over three years old
watches
other property as ordered.

In 1845, the following categories of property were added to this list:

ships and vessels stocks
money on hand and at interest household furniture retail stores wholesale stores.

The following categories were eliminated from the list:

distilleries
watches.

Indentured servants replaced negro and mulatto servants. By 1853, the following categories of personal property were added:

sheep
hogs
watches and clocks
piano fortes
materials and manufactured articles
money and credits
bonds, stocks, and joint stocks.

The following were eliminated as taxable items:

servants
ships and vessels.

Retail and wholesale stores were changed to goods and merchandise. In 1872, the list of taxable personal property was again revised to include:

steam engines
fireproof safes
sewing and knitting machines
billiard tables
melodeons and organs
franchises, annuities, and royalties
patent rights
gold and silver plate
diamonds and jewelry
saloons and eating houses
pawnbrokers' property
investments in real estate
manufacturing tools, implements, and machinery
agricultural tools, implements, and machinery.

In 1921, motor vehicles were added to the itemized list of taxable personal property.

Assessors' Bond Record

Record shows the names of official and sureties, the date, amount and obligation of bond, certification, and filing date.

Bank Condition Statements

Statements provide an itemized list of bank's assets and liabilities on the last day of each quarter.

Bank Stock Assessments

Record shows the stockholder's name and residence, the number of shares held, the face and market values of each share, the fair cash value as determined by the assessor, and the assessed value.

Birth and Death Accounts

Accounts with registrars of births and deaths show the names and addresses of the physician or midwife reporting the birth or the town clerk reporting the death, the number of births and deaths reported by each, the amount of payment, and the date of certification of births and deaths.

Birth Certificates

Certificates show the name, sex, and legitimacy of the newborn; the date and place of birth; the name, residence, color, age, birthplace, and occupation of the father and the mother; whether the birth was multiple; the number of other children born to the same mother; the number of other children still living; and the signature and address of the attending physician. When certification was delayed, the certificates show the types of documents used to substantiate information about the birth.

Birth Certificates-Adoptees

Record shows the date the birth certificate was issued to an adoptee, the county, the full name of the child, its sex, the date of birth, the full names and residence of the adoptive parents, and the date the county clerk's copy was mailed.

Birth Record

Record shows the name and sex of the newborn; the date and place of birth; the name, residence, age, place of birth, race or color of the father and mother; the occupation of the father; the name and address of the person attending the birth and the person making out the certificate; and the date the certificate was returned or filed. See entry 2.50, Birth Record Index, for separate indexes.

Birth Record Index

Index shows the full name of the newborn and the book and page number of the entry.

Bonds and Oaths of Office

Oaths show the name of the official, the office, the oath, and the signatures of the official swearing the oath and the official administering the oath. Bonds show the name of the principal, the bonding company, the amount of the bond, the date signed, the office being bonded, the term of the bond, and the signatures of the principal, a witness, and an agent of the bonding company.

Boundary Change Petitions

Petitions to the General Assembly calling for formation of a new county named Polk show the proposed new boundary lines, and are signed by voters from DeWitt County, with certification by justice of the peace.

Bounty War Tax Judgment Petitions

Petitions show the owner's name, a legal description of the property, the number of acres, the valuation, and the total tax.

Burial or Removal Permits

Permits show the county, township, city, burial permit number, and death certificate number; with the deceased's name, age, sex, and color; the date and place of death; the cause of death; certification by the doctor or coroner; authorization to transfer the body to a cemetery for burial; the date; the registration number; and the registrar's signature and address.

Cemetery Record

Record shows the name of the deceased, the dates of death and burial, the place and name of the cemetery, the undertaker's name and address, the burial permit number, and the registration district number.

Civil Service Rules

Rules and amendments to rules concern job descriptions, classifications, requirements, duties and salaries.

Civil War Bounty Orders Registers

Record shows the date and number of the bounty order, the name of the volunteer, the date of redemption, the total amount paid, and occasionally the date and amount of interest paid.

Civil War Bounty Tax Delinquent Lists

Record contains a list of real estate, personal property, and bank stock on which the April, 1865 Special Bounty War Tax remained unpaid. For real estate, the record shows the name of the owner, the legal description of the property, the number of acres, its equalized value, and the bounty tax due. For personal property and bank stock, the record shows the name of the owner, the equalized value, and the bounty tax due.

Civil War Committee Files

Files contain Militia Rolls, Bounty Committee Files, War Funding Committee Papers, and Township War Committee Records. Militia Rolls show the name, age, and recruitment status of eligible men in each township. Bounty Committee Files show bounty checks and receipts of the county board, papers pertaining to the muster of volunteers, and additional muster rolls. War Funding Committee Papers contain county bonds issued to individuals, with interest rates and redemption dates, expense vouchers for Committee members, accounts, and bank books held by the Committee. Township War Committee Files contain statements of township expenditures on bounties and enlistments, receipts for military substitutes, ledgers of payments made to the War Committees, and certification of mustering individuals.

Clerks' Subject Files

Subject files include tax lists, land patents, indentures, poll books, official oaths and bonds, tax sale lists, plats, petitions, certifications, receipts, claims and fees, reports, summonses, militia papers, and swamp land papers.

Coal Rights Tax Books

Record of collection of taxes for coal rights shows the name of the person assessed, a legal description of the property, the tax spread, the total tax due, the costs and interest, the amount collected, when and by whom it was paid, the back taxes, and the interest due.

Collector's Books

Record of tax collections usually contains three sections: taxable lands, taxable town lots, and taxable personal property. For lands, the record shows the number of the township, the name of the owner, the legal description of land, its assessed and equalized valuation, the tax spread and total tax, the name of the person paying the assessment, and the date of payment. For town lots, the record shows the name of the owner, the lot and block numbers, the assessed and equalized valuation of the lot, the tax spread and total tax, the name of the person paying the tax, and the date of payment. For personal property, the record shows the name of the owner, the location of the property, its assessed and equalized valuation, the tax spread and total tax, the name of the person paying the tax, and the date of payment.

Collectors' Bond Record

Copies of town collectors' bonds show the names of the principal and securities; the township, date, amount, and obligations of the bond; and the dates of approval and filing.

Constables' Bond Record

Record shows the names of the principal and securities; the amount of bond, the date, and the principal's jurisdiction; the signatures of the principal, securities, and witness; with certification by the clerk, the filing date, and an oath signed by the constable.

Corporation Tax Statements

Statements include the name of the company, the location of its headquarters, the names and addresses of its corporate officers, the number of shares of capital stock, the number of shares issued with both the market and the actual value of the shares, the total amount of capital stock paid up, the total corporate indebtedness, its assessed valuation, assets and liabilities, surplus and undivided profits, a legal description of real property, and statements of the corporation's object and principal business.

County Census

Census shows the township, town, or village of residence; the name of the head of family; the number of free white males 21 years of age and older, free white males under 21, free white females, male and female servants and slaves, and free male and female persons of color; with a list of businesses in the county.

County Official Register

Register shows the name of the official, the title or office, the date sworn in, by whom sworn in, the date commissioned, and the expiration date of the commission.

Death and Stillbirth Certificates

Death certificates show the county and township; the name, sex, color, marital status, spouse's name, age, and occupation of the deceased; the names and birthplaces of the parents of the deceased; the name and address of the informant; the date, time, and cause of death; the signature and address of the doctor; the date and place of burial; and the name of the undertaker. Certificates may also show whether an autopsy was performed or an inquest held. Stillbirth certificates show the county and township; the name and sex of the stillborn child; whether it was a multiple birth; whether it was legitimate; the date of the stillbirth; the gestation period; the cause of death; the names, residence, color, birthplaces, and occupations of parents; the signature and address of the attending physician or midwife; the signature of the registrar; the undertaker's name; and the date and place of burial.

Death Certificate Index

Index shows the name of the deceased and the death certificate number.

Death Certificates

Certificates show the name, age, sex, marital status, and race of the deceased; the places of birth, death and burial; the dates of death and burial; the cause of death; the date filed; and the signature of the physician and the registrar.

Death Record

Record usually shows the name, race, marital status, age, sex, and occupation of the deceased; the date, place, and the primary cause of death; contributing causes and duration; the place and date of burial; the name and address of the undertaker; and the name and address of the physician. See entry 2.56, Death Record Index, for separate indexes.

Death Record Index

Index shows the name of the deceased, the book and page number in the Death Record, occasionally the year of death, and whether a stillbirth.

Delayed Birth Certificates

Certificates show the place of birth; the registration district number; the child's full name, date of birth, sex, and legitimacy; the father's name, color, age, birthplace, and occupation; the mother's name, address, color, age, birthplace, and occupation; the number of children born to the mother; and a witness's affidavit showing the affiant's name, address, and relationship to the child.

Delayed Birth Index

Index shows the names of the child and parents, the date of birth, and the book of recordation.

Delinquent Road Tax List

List shows the road district number, the township, the name of the taxpayer, and the dates the list was prepared and filed. If the delinquent tax was for real estate, the legal description and amount due is shown; if for personal property, only the amount due is shown.

Delinquent Tax Collection Record

Record shows the name of the delinquent taxpayer, a legal description of the taxable property, the number and amount of installment payments, the interest, fees, and costs due, the total assessment, the date of payments, the name of the person paying the installments, and the type of assessment.

Delinquent Tax Lists

Lists of lands and lots on which taxes are owed show the name of the owner, a legal description of the property, its assessed value, the tax spread, the total amount due including costs, and remarks.

Dentist Register

Register shows the date of licensing and the name and residence of the dentist. Register may also show the age and nativity of the dentist, the total number of years in practice, the years in practice in Illinois, the name of the school attended, and the date of the diploma.

Deputy Appointments

Appointments include certificates of appointment and oaths for deputy tax collectors, deputy coroners, deputy county surveyors, and deputy county treasurers. Certificates are signed by the person making the appointment; oaths are signed by the deputy and notarized.

Deputy Sheriff Appointments

Appointments contain certificates of oaths of office, showing the name of the appointee and the date, and sheriff's certificates of acknowledgement.

Dog Licenses

Licenses show the name of the dog owner, the owner's address, the dog tag number, and the number of male, spayed female, and female dogs in the household. Occasionally licenses give the breed rather than the sex of the dog, and the amount of the fee.

Dog Tag Record

Record shows the year, the name and residence of the dog owner, and the tag number, and it lists male dogs, female dogs, and spayed female dogs, with the totals for each category and the amount of fee for each.

Dog Tax Collection Record

Record shows the name of the county collector, the name of the township and the tax year, the amount charged on personal property and the total amount charged in the township, the amounts credited, the commission, amount due and total credits, the date and the amount received from the county clerk by the township supervisor, with the signature of the township supervisor.

Election Papers

Election records consist of poll books and tally lists. Poll books show the location of the election, the election precinct, the date, the names of election judges and clerks, the names of the persons voting, the names of the candidates, the offices and issues contested, the total vote for each candidate or issue, and certification by the election judges and clerks. Before 1848, poll books showed the name of each voter with the votes he cast for each candidate or issue. This style of voting, termed viva voce, was discontinued after 1848. Tally lists show the location of the election, the election precinct, the date, the names of the candidates, the offices, and the issues contested, with a mark for each vote cast after the appropriate candidate or issue, and the totals for each candidate or issue. For each set of election papers, a detailed finding aid is available which lists the date of each election, the election precinct, and the offices or issues contested.

Estray Papers

Papers show a description of the animal taken up and its appraised value, the names of the person who found the animal, the justice of the peace before whom it was taken, and the appraiser, with the date. Occasionally the record shows the disposition of the estray and the place where it was taken up.

Estray Record

Record shows a description of the estray and the date it was taken up, the names of the person taking up the estray, the presiding justice of the peace, and the appraiser, with the appraised value of the estray, the date of filing, and costs.

Forfeited Lands and Lots Record

Record of real estate forfeited for taxes shows the date of sale, the name of the owner, a legal description of the property, its assessed value, the tax spread, back taxes, the total amount of tax due, the amount of penalty, the costs, and the amount for which the property was sold.

Hunting License Applications

Applications show the name, age, occupation, residence, height, weight, eye and hair color, any distinguishing marks or scars, and residence of the applicant, with the applicant's signature and the date issued.

Justice and Constable Appointment Record

Record shows the name of the sheriff, the justice of the peace, or the constable being appointed; the date qualified; the date resigned; by whom qualified; the expiration date of the appointment; and the date of the commission.

Justice of the Peace Bond Record

Record shows the names of the principal and securities, the amount of bond, the date, and the principal's jurisdiction, signed by the principal and securities, and certified by the clerk, with the filing date, and an oath with the date and signatures of the justice and witness.

Liquor License Applications

Applications show the class of the license and the fee; the applicant's name, address, place of birth, and date and place of naturalization (if naturalized); the location of the proposed sale establishment; the date; and the signatures of the county clerk, the applicant, and the members of the liquor commission.

Liquor Manufacture Tax Assessment Record

Record includes reports from inspectors and collectors, correspondence with Internal Revenue, and lists of shipments of distilled spirits which show the date, amount, and destination.

Marks and Brands Record

Record shows the name of the stock owner, a description of the mark or brand, and the date the mark or brand was recorded, occasionally with a sketch of the mark or brand.

Marriage Certificates

Record shows the names of the bride and groom, the name and signature of the clerk, certification by the official performing the marriage, and the date.

Marriage License Applications

Applications show the name, age, and residence of both applicants; a statement that each is of legal age, unmarried, and not a blood relative of the other, with the date and signature of the clerk. For underage applicants, the record contains the consent of parent or guardian, showing the applicant's age, and date and place of birth, signed by the parent or guardian.

Marriage Licenses

Licenses show the names of the bride, groom, and person officiating; the date of the marriage and the present residence of the bride and groom, signed by the clerk. After 1877, licenses also show the exact residence of the bride and groom; the groom's occupation, color, race, place of birth, father's name, and mother's maiden name; the number of marriages for both bride and groom; the maiden name of the bride; and whether the bride has been widowed or divorced.

Marriage Record

Record shows the date of the marriage license and the names of the bride and groom. It may also show the name of the person performing the marriage, the dates of the marriage, certification, and receipt of the license by the clerk. See entry 2.67, Marriage Record Index, for separate indexes.

Marriage Record Index

Index shows the names of the bride and groom and the book and page of recordation.

Marriage Registers

Registers show the names of the bride and groom, the date of the license and the marriage, and the name of the person performing or certifying the marriage.

Military Volunteer List

List shows the name, residence, and unit of the volunteer, with a notation if he died in service and the date.

Militia Record

Record shows the name, rank, and occupation of each serviceman; the date enlisted; the date and place of muster; rank when mustered in and out of service; unit assigned to; place, date, and cause of death; place and nature of wounds; place and date of capture; place and duration of internment; date and circumstances of release; place, date, and circumstances of discharge; bounty received; and military record, including promotions and decorations.

Militia Roll Record

Record shows the name and class of each militia man, and may also show the township and rank of each man.

Monthly Death Reports

Reports show the month, the date prepared, the number of death certificates for the month, and the names of the deceased, and may show the place of death and the name of the physician or coroner.

Muster Rolls

Muster Rolls show for each enlisted man the name, rank, place of birth, age, occupation, term of enlistment, place of enlistment and of muster, date of payment, value of clothing drawn, company, battalion, and regiment, and physical description.

Non-Resident Tax Lists

Record of assessments on non-resident property owners shows the name of the property owner, a legal description of the property, its assessed valuation, the tax spread, the amount of tax due, and by whom the tax was paid.

Notary Public Register

Register shows the name and residence of the each notary public, and the dates of commission, expiration, and registration with the county clerk.

Notices to Purchase Tax Deeds

Notices show the county, the name of the purchaser, the date of purchase, a legal description of the property, a certification of the notice to purchase, the signature of the clerk, and the date of the affidavit.

Nurse Certificate Record

Copies of nurses' certificates show the name of the nurse, the secretary and the president of the State Board of Examiners; the number and date of the license; the date filed; and the signature of the county clerk.

Officials' Bond Record

Bond record shows the names of the official and securities, the date and amount of bond, the office, the filing date, and remarks.

Officials' Oath Record

Oaths show the name of the official, the office, the date of commission and swearing in; from 1847, the date of election; and from 1849, the date of resignation.

Optometrist Register

Register shows the certificate number, the name and address of the optometrist, the date and class of the certificate, and the date of registration.

Patent Record

Record of patents granted by the U.S. Commissioner of Patents shows the name and residence of the patentee, the date the patent was issued, a description of the invention, often with a drawing, and the date of filing.

Personal Property Abatement Record

Record of abatements of personal property tax includes the name of the township, the name of the taxpayer, the amounts of assessed valuation of state, county, town, roads and bridges, district school, back, and dog taxes, and the total tax.

Physician and Accoucheur Register

Register shows the county and the registration date; the name, address, age, and nativity of the physician or accoucheur; the school of practice (regular or midwifery); the total number of years in practice; the years in practice in Illinois; the date the physician was certified by the State Board of Health; the name of the institution which granted the practitioner's diploma; and the date of the diploma.

Physician and Midwife Certificate Register

Register shows the practioner's name and residence; the date the certificate was granted; the names of the president, secretary, and members of the State Board of Health; the certificate number; and the filing date. Midwife certificates may show the number of years in practice.

Physician Certificate Record

Record contains copies of physician's certificates, showing the certificate number, the name of the physician and the school awarding the diploma, the date of the diploma, the date certified by the State Board of Health, and the date filed.

Physician, Accoucheur, and Dentist Register

Register shows the date of registration; the practitioner's name, age, residence, and the state of any previous practice; the type of practice; the number of years in practice and the number of years in practice in Illinois; the date of certification; the type of license or diploma; the name of the institution granting the license or diploma; with the date and the date the certificate was filed.

Professional Certificate Record

Record contains copies of certificates issued to physicians, chiropodists, osteopaths, accoucheurs, dentists, nurses, veterinarians, and architects. Certificates usually show the date of certification; the profession; the name, age, nativity, and residence of the practitioner; the school of graduation; and the number of years in practice.

Professional Register

Register shows the date of registration, the name and residence of the registrant, the school of practice (where applicable), the date of certification, the basis for certification, the date of the diploma or license, the date the certificate was filed for record, and remarks.

Railroad Crossing Inspection Record

Record shows the location of crossings, improvements, or repairs that were ordered with the date entered, and contains an attestation of results by the county surveyor and the road master or the civil engineer of the railroad company.

Railroad Right-of-Way Commission Record

Record contains petitions and appoints commissioners to assess damages and fix compensation for railroad right-of-way. It shows the names of the owners of land which was condemned for use by the railroad, the name of the railroad company, and the names of witnesses.

Railroad Tax Books

Record shows the name of the railroad company, the year assessed, the taxing district, a schedule of taxable property, the tax spread, the total tax, equalizations, and protests. Types of taxable property include miles of track; right-of-way acreage; improvements on property off the right-of-way; and personal property, including tools, materials, fuel, furniture, rolling stock, and capital stock.

Railroad, Telephone, and Telegraph Tax Books

Record shows the name of the company, each township and school district in which the company is taxable, the total listed value by township, municipality, and school district, the tax spread, and the total tax.

Railroad, Telephone, and Telegraph Tax Schedules

Schedules list all taxable property and its location by township. Schedule A shows all railroad track and improvements by legal description; Schedule B gives an inventory of rolling stock, with valuation; Schedule C lists all personal property other than rolling stock, with valuation; Schedule D shows all real property other than track by legal description, with valuation. A recapitulation apportions the property by townships. Telephone and Telegraph Tax Schedules show the value of all personal property, including motor vehicles, office furniture, machinery, and stocks and bonds, belonging to each company.

Registrar's Incoming Correspondence

Correspondence to the local registrar of births and deaths includes appointments, instructions, information, and requests for copies of records.

Road Petitions, Official Oaths and Bonds

Road petitions for 1848-1859 and 1866 show the legal description of the proposed road, the names of the petitioners, the date, the names of the road viewers, a plat, surveys, and road reports. Official oaths and bonds for 1821-1866 show the names of the principal and securities, the date, and the amount and obligation of the bond.

Road Tax List

List shows the name of the township, the road district number, a legal description of the property taxed, the total acreage assessed, the total assessed value, and the amount of road tax assessed.

Road Tax Record

Record of road tax levies on towns shows the name of the town, the year, the road district number, the amount of the road district tax, and whether the tax was paid.

Scale Registers

Record of inspection of scales shows the names of the maker and the owner of the scale, its location, the date inspected, and the results of the inspection.

Soldiers' Burial Record

Record of veterans buried in the county shows the name of the soldier, his rank, branch and unit of service, term of service, the name and location of the cemetery, and the site of the grave, signed by the cemetery trustee.

State Auditor's Sale Record

Transcript of tax sales by the state auditor shows the date of the sale, a legal description of the property, the amount of consideration, the date of deed, by whom the property was redeemed, with the state auditor's name and seal.

State Tax Refunding Record

Record of refunds of improperly assessed state taxes for real estate includes a legal description of the property taxed, the number of acres or the lot and block number, the equalized value as determined by the State Board of Equalization, the amount of state tax paid, the amount of tax refunded, and the date of the refund. For personal property, the record shows the name of the person or corporation assessed, the equalized value of the property, the amount of state tax paid, and the date and amount of the refund.

Stillbirth Certificate Record

Record shows the county and township where the stillbirth occurred; the name and sex of the stillborn child; the date of stillbirth; the gestation period; the cause of death; the name, residence, color, age, birthplace and occupation of the parents; the signature and residence of the attending physician or midwife; the undertaker's name; and the place and date of burial.

Stillbirth Certificates

Certificates show the mother's name, race, age, birthplace, occupation, and residence; the father's name, race, age, birthplace, and occupation; the place and date of stillbirth; the birth registration number; the duration of the pregnancy; and the sex and legitimacy of the stillbirth. Certificates may also contain information on other births from the same mother.

Stock Registers

Registers of stock issues show the stock number and class, the date, the number of shares, the series number and ledger folio, the name and address of the purchaser, the name of the stock agent, and any information pertaining to lapsing, cancellation, transfer, or withdrawal of the stock.

Tax Abstracts

Abstracts show the tax year and the page of the record from which the amount of taxes is taken, the kind of property, its valuation, the equalized value, the tax spread, the interest and costs, and the total taxes.

Tax Assessment Abstracts

Abstracts show the total assessed values of all taxable property in the county. Categories of taxable property include personal property, real estate-lands, real estate-lots, and occasionally, railroad property. Enumerated items of personal property can include: horses, cattle, mules, sheep, hogs, steam engines, fire or burglar proof safes, billiard tables, carriages and wagons, watches and clocks, sewing and knitting machines, piano fortes, melodeons and organs, franchises, annuities, and royalties, patent rights, steamboats, and other water craft. The number, average value, and assessed value of each item of enumerated personal property is given. Unenumerated personal property can include merchandise, material and manufactured articles, manufacturing tools, implements, and machinery, gold and silver plate and plated ware, diamonds and jewelry, moneys of banks, credits of banks, other moneys and credits, stocks and bonds, property of saloons and eating houses, household and office property, real estate investments, grain, and all other personal property. In 1916, automobiles were included as a separate category; after 1920, the acreage planted in wheat, corn, oats, meadows, orchard, enclosed pastures, and woodland was no longer given. Real estate lands and lots shows the town, the improved lands or lots, the unimproved lands or lots, the improvements, the full value of all lands or lots, the total acreage of lands and lots, and the total value of lands and lots.

Tax Assessment Statements

Statements divide taxable property into the following categories: personal property, lands and lots, railroad property, and capital stock of corporations other than railroads. For each category the assessed and equalized valuation is provided, with the tax spread.

Tax Collection Memoranda

Memoranda show the name of the township, the county collector, the section, township and range, the tax spread, forfeited back taxes, total taxes, the date received, and the page and line of recordation.

Tax Deed Affidavits

Affidavits of tax sale purchase show the name of the affiant, the date of the sale, the type of unpaid tax, the name of the original owner, a legal description of the property, the name of the newspaper publishing the sale notice, the dates published, a statement to the original owner of the affiant's application for deed, and the date filed.

Tax Deed Order Record

Record contains the petition for tax deed, with a legal description of the property, and the names of the petitioner and defendant; and also the court order, with the name of the judge, the decree, and the date filed.

Tax Forfeiture Record

Record shows the name of the property owner, a legal description of the property, the valuation, the tax spread, the back taxes, the total taxes, costs, and interest, and the total amount due, with a notation whether the property was redeemed or forfeited.

Tax Judgment Petition Record

Record shows for each tax delinquency the owner's name, a legal description of the real property, the number of acres and the value, the assessed valuation, the tax spread, back tax, total tax, interest and costs, and the total amount due.

Tax Judgment Record

Record of judgments against delinquent taxpayers shows the name of the property owner, a legal description of the property, its assessed valuation, the tax spread, the total back taxes unpaid, the costs and penalties, and the amount paid.

Tax Judgment, Sale, Redemption, and Forfeiture Record

Tax judgments show the name of the property owner, a legal description of the property, the number of acres, the established equalized value, the tax spread, the total delinquent tax, the total special assessments, costs, fees, interest, and the amount of the judgment. Tax sales show the date of the sale, the name of the purchaser, a legal description of the property, the number of acres or parts of lots sold, and the amount of the sale. Tax redemptions show the date of the redemption, the name of the redemptioner, a legal description of the property, and the amount of the redemption. Forfeitures to the state are usually recorded under tax sales.

Tax Levy and Financial Statement Files

Files contain annual town tax levies, the town clerk's certificate to the county clerk of the town tax, the township treasurer's report of funds, the supervisor's financial statement, the treasurer's annual report of finances, board of town auditors' certificates, ordinances of appropriation, and notices of public hearings.

Tax Levy Files

Files include land road tax lists, land and personal road tax lists, personal property tax lists, abstracts of value of railroad property, railroad land and personal tax lists, and assessments for poll tax. Each list includes the date, the names of the taxpayers, the amount assessed, and whether paid.

Tax Levy Ordinance Files

Files include tax ordinances passed by villages, towns, cities, park districts, fire protection districts, school districts, sanitary districts, special drainage districts, and township highway commissioners, and show the purpose and the amount of the levy.

Tax Levy, Sale, and Redemption Certificates

Certificates show the names of the sheriff, defendant, and complainant, a legal description of the property in question, the book and page of recordation of the certificate issued, the date recorded, the name of the purchaser, the amount of the sale, and the date of the certificate of levy, sale, or redemption.

Tax Purchase Certificates

Certificates show the names of the clerk, the purchaser, the owner, the collector or sheriff, the date of sale, the tax year, a legal description of the property purchased, and the amount of taxes due. Record also contains Certificates of Publication, which show the name of the newspaper, the dates published, and the length of the time a notice was published.

Tax Sale Abstracts

Abstracts show the date of the tax sale, a legal description of the property sold, the number of acres for sale, the total amount of the tax, interest, and costs due, the number of acres sold, the tax year for which the property was sold, the name of the purchaser, the amount of redemption, the date deposited, by whom the deposit was made, and the book and page of the sale record.

Tax Sale and Redemption Record

Record shows the name of the purchaser or redemptioner, a legal description of the property, the number of acres, the date of the sale or redemption, the amount paid, the date of the deed, and the name of the person receiving the deed. The record may also show the taxes due, the fees, costs, and interest, and the total due.

Tax Sale, Redemption, and Forfeiture Record

Record shows the names of owners, a legal description of the property, the tax year, the amount of taxes, interest, and costs, and the total due, with the date of sale, and the name of the redemptioner or purchaser.

Tax Sale Notice Record

Record contains transcripts of Certificates of Purchase, Tax Purchaser's Notices, Certificates of Publication, and Affidavits for Tax Deeds. Certificates of Purchase show the names of the owner and the purchaser, the date and amount of the sale, a legal description of the property, the amount of tax due, the penalties, costs, and interest, and the date of filing. Notices show the dates of the notice and of the sale, the names of the owner and purchaser, a legal description of the property, and the expiration date of the redemption period. Certificates of Publication show the name and address of the newspaper publishing the notice, the publication dates, and the printer's fee. Affidavits show the names of the affiant, the newspaper, the date of purchase, the application for deed, a legal description of the property, a statement to the original owner that the redemption period has expired, and the date filed.

Tax Sale Record

Record shows the name of the owner, a legal description of the property, the number of acres, the value, the established equalized value, the tax spread, and the name of the purchaser.

Taxable Lands Lists

Record of taxable lands and lots shows the names of the patentee and the owner, the date of purchase or entry, the number of acres, a legal description of the property, and may also give the amount of tax for each year and the owner's residence.

Telephone and Telegraph Tax Books

Record shows the name of the company, the year assessed, the name of the railroad line along which the telephone or telegraph is located, the municipalities and school districts in which the company is taxable, the value of poles, wires, instruments, and office furniture, the total assessed value, the tax spread, the total tax, the school tax rate, and remarks.

Township Assessment Files

Arranged by township for each year, the record shows the assessed valuations of lands, lots, personal property, and railroad property for each township. Each taxing district within the township is then assigned a total valuation. Files also contain certifications of the different tax levels.

Township Official Register

Register shows the name and residence of the official, the name of the office, the date of election, the date of the bond, the names of the securities, the date commissioned, and the expiration date of the commission.

Township Tax Rates

Record shows for each township and school district within the county the assessed valuations of land, lots, personal property, railroads, and telephone and telegraph property, with the tax spread and the amount due from the township.

Township Treasurers' Bond Record

Copies of bonds show the names of the principal and securities, the name of the township, the range number, the amount and conditions of the bond, and the dates of approval and filing.

Utility Company Tax Books

Tax books show the name of the utility company (companies include telephone, telegraph, electric and gas companies), the township name, the assessed value of company property for school districts, the tax spread, the total tax for each township, and the total tax assessed each company for the county, with certification by the county clerk.

Veterinarian Register

Register shows the license number, the name and residence of the practitioner, the signatures of the members of the Board of Veterinary Examiners, the signature of the chairman of the Board of Livestock Commissioners, with certification by the secretary and the filing date.

Vital Records Corrections

Record of corrections made to birth, death, and stillbirth certificates shows the name of the person whose certificate is being corrected, the date corrected, the date filed, the registration number, certification by a physician, the item corrected and the date, with the signature and address of the registrar.