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Record Descriptions – Probate Court

Additional Bond Record

Record shows the court term; the names of the administrator, executor, or guardian and the estate; the date, amount, and obligation of the bond; the court order requesting an additional bond; and the names of the securities; certified by the clerk or a justice of the peace.

Administrator's Accounts and Final Settlement Record

Record shows the names of the estate and the executor or administrator, the date, a report of actions of the executor or administrator, and approval of the final settlement. Settlements show the receipts and disbursements of the estate, with the dates, items, and amounts of each; a recapitulation; the distribution of the balance remaining to the heirs, with the amount received by each; an affirmation that the account is full and correct; and certification by the administrator, witnessed and notarized.

Administrator's Accounts Current

Record shows the names of the estate, administrator, and claimants, the amount allowed each claimant, and the date.

Administrator's and Executor's Bonds

Bonds show the name of the administrator or executor as principal, the estate, the name and sex of the heir, the name of a certifying official, and the date, amount, and conditions of the bond.

Administrator's and Executor's Final Reports

Final Reports occur both in long and short forms. Long forms provide more space to list receipts and expenditures. Reports show the name of the estate; the court term; the term of the executor or administrator; the date and amount of receipts; the date, item, and amount paid; the total paid and received; the balance due and the balance distributed to heirs; signed and verified by the executor or administrator.

Administrator's and Executor's Letters

Letters testamentary show the name of the deceased and the date of death, the names of the executor and the judge or clerk, and the date letters were posted.

Administrator's and Executor's Record

Record contains bonds, oaths, and letters testamentary. Bonds show the names of the administrator or executor as principal, the securities, and the amount and conditions of the bond. Letters show the names of the administrator or executor, the estate, and the date issued.

Administrator's and Executor's Reports

Reports show the court term; the names of the estate and the administrator or executor; the date, item, and amount received or paid out; the total received and paid out; the balance due; verified by the administrator or executor and endorsed by the filing clerk.

Administrator's and Guardian's Bonds and Letters

Bonds show the names of the estate, the administrator or guardian, and heirs or minors, with the amount and conditions of the bond. Letters show the names of the estate, and its administrator or guardian, with the date issued.

Administrator's Fee Books

Record includes the court term, the names of the estate and administrator, the amount and type of each fee, the date incurred, and the total fees.

Administrator's Record De Bonis Non with Will Annexed

Record contains copies of Petitions for Appointment of an Administrator, Administrator's Bonds, and Letters of Administration, in cases where the court has appointed an administrator because the executor named by the will has died without completing the settlement of the estate. Petitions show the names of the petitioner, estate, previous executor or administrator, and administrator de bonis non; the estimated value of the estate's real and personal property; the names, residences, and relationships of the surviving heirs; and the date. Bonds show the names of the administrator and securities, and the date, amount, and terms of the bond. Letters show the dates of authorization and filing and certification by the clerk of the court.

Administrator's Record Presumptive of Death

Record contains Administrator's Petitions, Administrator's Bonds, and Letters of Administration. Petitions show the name of the presumed dead person, the time such person has been missing, proof of publication of a search, the person's last known residence, and his marital status. Bonds show the name of the administrator as principal, the names of the estate and notary, the amount and terms of the bond, and certification. Letters show the names of the estate, administrator, clerk, and the date of death.

Administrator's Record with Will Annexed

Record contains copies of Administrator's Bonds and Letters of Administration in cases where the court has appointed an administrator because wills are incomplete, executors are incapable, or executors refuse to act. Bonds show the names of the estate, heirs, executors, and administrators; the amount and terms of the bond; the date of the bond; the names of securities; and notarization. Letters show the name of the estate; the date of death; the names of the administrator, the clerk of the court, heirs, and judge; the residences of heirs; and the estimated value of the estate.

Administrator's Record

Copies of documents filed in court include Petitions for Appointment of an Administrator, Administrator's Bonds, and Letters of Administration. Petitions show the court term; the names of the estate, petitioner, judge, and administrator; the estimated value of the estate's real and personal property; the names and residences of surviving heirs; the dates of death, filing, and appointment of the administrator; the amount of bond; the names of securities; and an oath affirming that the administrator will fulfill his duties. Bonds show the names of the administrator and securities; the date, amount and terms of the bond; and acknowledgment of the bond by the clerk of the court. Letters show the names of the estate, administrator, and clerk, and the dates of death, appointment, and authorization.

Administrator's Sale Record

Record shows the name of the estate, an itemized list of personal property for sale, the names of purchasers, the amounts paid for each item sold, the total sale amount, the names of clerk and sale crier, and a copy of the sale notice showing the date, time, and terms.

Administrator's Settlement Record

Record shows the court term; the names of the estate, administrator, guardian, and heirs; the amount received from sales; the date of the report; a recapitulation; the approval of the court; the balance; claims against the estate; the amount of the allowance and interest; and the signature of the judge.

Appraisement Record

Record of estate appraisements contains copies of Warrants to Appraisers, Oaths of Appraisers, Appraisement Bills, and Appraisers' Estimates of Awards. Warrants show the names of the estate, appraisers, and the certifying official; the court term and the date certified; and a statement of appointment. Oaths show the name of the appraiser and the oath. Bills show the names of the estate and appraiser, the court term, an itemized list of personal property with the appraised value of each item, the total appraised value, and the date filed. Estimates show the name of the estate; a list of the items allowed, including family pictures, clothing, jewelry and ornaments, books, beds and bedding, stoves, household furniture, food and fuel; with the appraised value.

Appraiser's Settlement Record

Record contains the Warrant for Estate Appraisement, the Appraiser's Oath, the Appraiser's Bill, and a recapitulation of assets and liabilities. Bills show the names of the estate, administrator, conservator, guardian, assignee, trustees, judge, clerk, appraisers, heirs, minors, insane, feeble-minded, or distracted persons.

Recapitulations show the dates of appraisement, approval, and filing; petitions to sell goods or real estate; orders to sell goods or real estate; the names and addresses of the appraisers; the bonds of executors and administrators; an itemized estate sale record; sale bills; and bonds.

Bonds for Sale of Real Estate

Bonds show the names of the estate, the ward or incompetent person, and the administrator, executor, conservator, or guardian, with the amount and date of the bond, the date of the petition to sell real estate, and certification by the clerk of the court or a notary.

Conservator's Account Record

Record shows the court term; the names of the estate, conservator, and judge; the period covered by the report; itemized receipts and expenditures showing the date, from whom received or to whom paid, and the amount; the total receipts and expenditures; and the dates of approval and filing.

Conservator's and Insane Fee Books

Conservator's section of the fee book shows the names of the ward and the conservator, the court term, and a list of the clerk's fees and costs. Insane section of the fee book shows the name of the insane person and the name of the person responsible for costs, the court term, and a list of the clerk's fees and costs.

Conservator's Record

Record contains petitions, bonds, and letters. Petitions for an inquest into the competence of the defendant and for the appointment of a conservator show the court term; the petition date; the names of petitioner, patient, judge, clerk, and sheriff; the value of the patient's real and personal property; the names of the jurors; the age and residence of the patient; the cause and duration of illness; the findings of the jury; and the name of the proposed conservator. Bonds and letters show the names of the conservator as the principal and two securities; the date, amount, and terms of the bond; the date of appointment; and an acknowledgment by the clerk.

Conservatorship Hearings

Hearings include petitions for the appointment of a conservator, showing the names of the alleged insane person, the petitioner, and the conservator; a brief description of the alleged insane person's condition; summonses to alleged insane persons; petitions for witnesses; subpoenas; witnesses' affidavits; and the verdicts of the jury.

Copartnership Inventories and Appraisement Bills

Bills show the name of the estate or partnership; an inventory of real estate, which gives the legal description of the property and its value; an inventory of chattel property, which gives the quantity, a description of the property, and its value; an inventory of notes and accounts, which names the account, shows the amount, and the status (good, doubtful); and a partner's verification of the inventory, showing the name of the partner, the date, and the verifying clerk. The record also includes appraisers' warrants, oaths, and bills, which list the appraised property and its value.

Default Judgment Docket

Docket shows the court term, the names of the estate and claimant, the amount of the claim against the estate, the summonses which were issued and returned, statements of the defendant's failure to appear, the judgment which was rendered, the court costs, and the orders of execution.

Executor's Accounts

Record of receipts and disbursements from estates shows the court term; the names of the estate, executor, and the widow or heir; the date that letters testamentary were issued; the amount of the executor's bond with the names of the securities; the dates and volume and page where the estate inventory, appraisement, and sale bill were recorded; the amount of the widow's award and selection; and the filing date. For receipts and claims paid, the record shows the date and amount of the transaction, its purpose and the total received or expended.

Executor's Bond Record

Record of executor's bonds and letters testamentary shows the names of the executor, clerk, and witnesses, with the date and the amount of the bond.

Executor's Record

Record contains petitions, bonds, oaths, and letters testamentary. Petitions show the court term; the names of the estate, executor, judge, and clerk; the dates of petition and filing; and a statement that the deceased appointed the petitioner executor in his will. Bonds show the names of the executor and securities; the amount, terms, and date of the bond; and acknowledgment by clerk of the court. Letters show the names of the estate, executor, and clerk, with the date issued.

Foreign Will Record

Record contains copies of wills of persons not residing within the county at the time of their death, verifications of wills, orders for examining witnesses, certifications by court, oaths, letters testamentary, proofs of will, and occasionally estate inventories. It shows the names of the estate, judges, county, and state.

Guardian, Adoption, and Delinquent Fee Books

Record shows the court term; the names of the minor, adoptee, delinquent, or dependent; the name and address of the guardian; and an itemized list of fees and costs.

Guardian's and Conservator's Account Record

Record shows the names of the minor or ward, guardian or conservator; the date of the report; an itemized statement of receipts and expenditures; the total receipts and expenditures, the balance on hand; and an itemized statement of all notes, bonds, accounts, and evidences of indebtedness which comprise the estate of the minor or ward.

Guardian's and Conservator's Inventory Record

Record shows the names of the guardian or conservator, the estate, judge, and clerk; a legal description of real estate with its appraised value and its probable rental value; an itemized list of personal property showing its appraised value; a list of annuities and credits owed the estate, with chances of recovery; the total value of annuities and credits; and the dates filed, approved, and recorded.

Guardian's and Conservator's Probate Dockets

Docket shows the names of the ward, the conservator or guardian, the date letters were issued, the volume and page of recordation in the Guardian's or Conservator's Record. the amount of bond, the name of the security, the volume and page of recordation in the Bond Record, and remarks.

Guardian's Bonds and Letters

Record contains Guardian's Bonds, Letters of Guardianship, and Guardian's Oaths. Bonds show the names of the guardian and securities, and the amount and terms of the bond. Letters show the names of the guardian and the minor heir.

Guardian's Dockets

Record shows the names and addresses of minor heirs and guardians, the heirs' ages, the name of the estate, a general inventory of real estate and notes and accounts, whether the settlement was current or final, the filing date, the amount of bond, the date letters were issued, and the book and page number of recordation in the Guardian's Record.

Guardian's Fee Books

Record shows the court term and the names of the estate, minor heirs, or insane person, with an itemized list of fees and costs.

Guardian's Final Settlement Record

Record shows the names of the estate, guardian, and ward; the age of the ward; and the amount of the final settlement.

Guardian's Index

Index shows the names of the guardian and minor heir, the volume and page number of the entry in the Guardian's Record, the date entered, and any charges or credits due the estate.

Guardian's Inventory Record

Record shows the names of minor heirs, the legal descriptions of all real property belonging to the estate with its appraised value, and an itemized list of personal property with its appraised value.

Guardian's Letters

Letters show the names of the estate, the minor heir, the guardian, the judge, and the clerk, with the date of issue.

Guardian's Memorandum Docket

Record shows the names of the minor heirs and the guardian, the guardian's address, the case number, the dates of the first notice, first report, second notice, second report, third notice, final report, and remarks.

Guardian's Real Estate Sale Petitions

Record contains copies of petitions for the sale of real estate, notices of guardian's sales, and reports of these sales. Petitions show the court term, the names of the petitioner and the minor heirs, the dates of appointment and filing, a legal description of the property, the guardian's statement that the sale is necessary, and certification by the clerk of the court. Notices of sale show a legal description of the property; a statement that notices have been posted in three public places; the dates of publication; the date, term, and location of the sale; and certification of the notice by a notary. Reports of sale show the name of the purchaser, a legal description of property, the purchase price, and the date sold.

Guardian's Record

Record contains Petitions for the Appointment of a Guardian, Guardian's Bonds, and Letters of Guardianship. Petitions show the court term; the names of the estate, petitioner, minor heir, guardian, and judge; with the value of the estate and the petitioner's request for the appointment of a guardian. Bonds show the name of the guardian as principal, the names of the securities, and the date, amount, and terms of the bond. Letters show the court term and the names of the guardian, minor heirs, and clerk, with the dates of appointment and filing.

Guardian's Report Record

Record shows the court term; the names of the guardian or conservator, minor heir or incompetent person, clerk, judge, and notary; an itemized list of receipts and disbursements with the totals and balance due; the dates filed and approved; and the duration of the guardianship.

Heirship Record

Record shows the court term, the name and residence of the deceased, the date of death, whether the death was testate or intestate, a list of the surviving heirs, the filing date, and attestation by the judge.

Inheritance Tax Docket

Docket shows the name of the deceased and the date of death, the case number, the names of lawyers representing the estate and the state, the date inheritance tax was filed, the date of the hearing, the date notices were mailed, and the page of entry in the inheritance tax record.

Insane and Conservator's Record

Record contains both an Insane Record and a Conservator's Record. The Insane Record includes copies of the petition requesting an insanity hearing and the findings of the hearing. The petition shows the names of the petitioner, the alleged insane person, judge, clerk of the court, and the sheriff, with the dates of the petition and the hearing. The findings show the names of the jurors; the name, age, and residence of the alleged insane person; the finding of the jury; the cause of insanity and the date of commitment. The Conservator's Record contains copies of Conservator's Bonds and Letters of Conservatorship. Bonds show the conservator's name as principal; the names of two securities, the ward, and the clerk of the court; and the date, amount, and terms of the bond. Letters show the names of the conservator and ward and the date of the appointment. In 1905, this record began to include a copy of the Petition for Appointment of a Conservator, showing the date, the name of the petitioner, the place of the ward's confinement, and the value of the ward's property.

Insolvent Estate Record

Record shows the names of the state, county, judge, clerk, estate, administrator or executor, and widow; the date and court term; the allowance to the heirs; the orders to turn over all property and residue of the estate; and the orders to declare the estate insolvent; with the administrator's oath and discharge.

New or Additional Bond Record

Bond record shows the names of the estate, the person bonded, and the securities; the amount of the new or additional bond; the amount of the original bond; the date of the original bond; and the type of bond; signed by the person bonded and the securities; and endorsed and verified by the clerk.

Probate and Guardian's Docket

Estate docket shows the name of the estate; the case number; the date of entry in the docket; proofs of death; appointment of administrators or executors; appointment of appraisers; examinations of appraisement bills, inventories, and widow's selections; public notices; and approvals of final settlements. Guardian's docket shows the names and ages of minor heirs, the names of guardians as petitioners, the dates of entry in the docket, guardianship petitions, letters of guardianship, estate balances, examinations of inventories, and guardian's final settlements with heirs.

Probate Bond Record

Record shows the names of the estate, guardian, administrator or executor, judge, clerk or notary, and witnesses; the county and state; the date; and the amount and obligation of the bond. When real estate is sold guardian's bonds show the names of minor heirs.

Probate Book

Record shows the name of the estate and its number, the name and address of the administrator, the name of the lawyer and the taxing township, the date filed, the date of claim, the date of notices, the value of taxable items, the assessed value, the court actions, and whether taxes were paid.

Probate Case Files

Case files of probate proceedings generally include the case number and the court term; the name of the estate; the petitions, bonds, oaths and letters of estate administrators, executors, guardians and conservators; copies of the deceased's will; the court's approval of estate inventories, appraisement bills, reports of sales, reports of receipts and disbursements, accounts and final reports; and orders and decrees of the court.

Probate Cash Book

Book shows the name of the clerk, the date, the costs, fees, receipts, expenditures, and totals.

Probate Claim and Judgment Dockets

Dockets of claims against estates show the name of the estate and its number; the names of the executor or administrator, judge, clerk, and lawyer; the date and amount of the claim; a statement of publication; the date the claim was filed; and the judgment which was entered.

Probate Claims Allowed Record

Record shows the date, the court term, the names of the estate and administrator, the amount of the claim, and the claims allowed and proven.

Probate Claims Dockets

Dockets show the names of the estate and claimant, the date and amount of the claim, and may show the purpose of the claim and the date of allowance.

Probate Clerk's Cash Books

Record shows the fees earned, the fees received, and the fees reviewed from earnings which were previously reported, with the date, book and page of record, amounts and totals.

Probate Docket Index

Index shows the name of the estate and the book and page of recordation.

Probate Dockets

Dockets show the court term; the names of the estate, widow, heirs, administrator, executor, guardian, conservator, judge, clerk, and lawyers; the judgment which was rendered and the court orders and decrees. They contain proofs of death and of wills, estate inventories, and allowances of claims against an estate.

Probate Fee Books

Fee books show the court term, the names of the estate and its administrator or executor, an itemized list of fees and costs, and the total amount of fees and costs, with the date and the amount paid.

Probate Final Settlement Notice Record

Record shows the names of the estate and the administrator or executor, the proposed date of the final settlement, and a petition to the court to have the notice published.

Probate Inventory Record

Record shows the court term; the names of the estate, administrator or executor, and the judge; and a complete inventory of all real and personal property, cash on hand, notes and accounts; with the dates of inventory, approval, and filing. Usually the dollar value of real and personal property is given, as are the chances of recovering notes and accounts receivable.

Probate Judgment Docket Index

The index has two parts. The first is arranged alphabetically by the surname of the claimant, and it shows the name of the claimant, the name of the estate, and the page of record in the Probate Judgment Docket. The second is arranged alphabetically by the name of the estate, and it shows the name of the estate and the page of record.

Probate Judgment Dockets

Dockets of judgments on claims against estates show the names of the claimant and the estate; the date, amount, number, and nature of the claim; a notation of summons and notice; and the judgment which was rendered by the court.

Probate Minutes

Minutes show the name of the estate, the court term, the actions taken, proofs of adjustment of claims, petitions for proof of heirship, and reports of the sale of real estate.

Probate Record Index

Index shows the estate number, the names of the estate and administrator or executor, the date letters were issued, and the date the estate was discharged from probate.

Probate Record

Record of probate proceedings shows the case number and the court term; the name of the estate; the petitions, bonds, oaths, and letters of estate administrators, executors, guardians, and conservators; the court's approval of estate inventories, appraisement bills, petitions to sell property, reports of sales, accounts, reports of receipts and disbursements, and final reports; and the orders and decrees of the court. In general, nineteenth century Probate Records also contain such records as: Administrator's Record, Executor's Record, Guardian's Record, Conservator's Record, Inventory Record, and Widow's Relinquishment and Selection Record.

Probate Sale Record/Personal Property

Record contains the petition for the sale of personal property to pay debts or cover the widow's award; a copy of the sale notice, showing the date, time, place, and terms of the sale, if public; and the bill of sale, showing the names of the estate, administrator, and clerk, the court term, the terms of the sale, an itemized list of the property sold, the names of the purchasers, the amount of each sale; the total sale, and the dates of the sale, its approval and filing.

Probate Sale Record/Real Estate

Record contains the petition to sell real estate to pay debts; the court order to sell real estate; the report of the sale of real estate; and the record of the sale of real estate, which shows the names of the estate, petitioner, judge, clerk, and purchaser; the dates of the petition and the sale; a list and description of the property sold; and the amount of sale.

Probate Settlement Record

Record includes settlements of claims, showing the names of the persons making the claims, the amount and the interest allowed, the fees due guardians, executors, and administrators, the court and clerk's fees, the balance remaining, and the distribution of the remainder of the estate.

Real Estate Sale Reports

Reports of real estate sold to pay the debts of estates show the names of the plaintiff, the defendant, and the estate; the time and date of the sale; the name of the highest bidder; the amount of the high bid; a legal description of the property; the date the bid was submitted; the terms of the sale; a deposition of trueness; and a copy of the sale notice.

Trusteeship Record

Record shows the names of the estate, judge, clerk, sheriff, and trustee, and includes a petition which details the terms of the trusteeship, itemizes the estate's property, and stipulates its distribution, with the trustee's bond, oath, and letters testamentary.

Trusteeship Report Record

Record shows the names of the estate and the trustee, the court date, itemized receipts and expenditures, total receipts and expenditures, and the balance due.

Unknown and Non-Resident Heir Account Book

Record shows the name of the estate, the date the account was received from the master in chancery, the names of the administrator or executor and the heirs, with the amount of their shares and the reason the shares were not distributed. If heirs were subsequently located, the record shows the distribution of shares or the final disbursement.

Widow's Selection and Relinquishment Record

Record shows the court term; the date of selection; the names of the estate, widow, and judge; the appraised value of personal property allowed the widow; an itemized list of property selected by the widow; the value of each item and the total value of the selection; with an acknowledgement by the widow.

Will Record

Record shows the names of the deceased, judge, and clerk of the court; the date of death and the date the will was filed; and the names of the heirs, witnesses, and petitioners; with notarization and a transcript of the will with the date it was approved. The transcript shows the date the will was written, the name of the testator, and the signatures of the witnesses. In cases of intestate death, the record contains a declaration of no will and the appointment and bond of an administrator. The record may also contain witness affidavits, petitions, and letters testamentary.

Wills

Record contains the original will with its certification of proof in court by the judge and a clerk. Wills show the name of the testator, a list of heirs and bequests, the appointment of executors, the date the will was created, and the signatures of the testator and two witnesses.