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ILLINOIS STATE ARCHIVES


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Record Descriptions – Recorder

Bills of Sale

Bills include the names of the seller and the buyer, the type of transaction, a brief description of the property and goods sold, and the price, with the signatures of principals and witnesses, and notarization.

Cemetery Deed Record

Record shows the names and signatures of grantors, the names of grantees, the amount of consideration, conditions of sale, notarization, and filing date.

Chattel Mortgage Abstracts

Abstracts show the instrument number and date, the filing date, the names of the mortgagor and mortgagee, the consideration, a description of the mortgaged property, the date due, the interest rate, the entry book number, the date of release, and if extended, the extension number and date of the amount due.

Chattel Mortgage Dockets

Dockets show the names of the mortgagor and mortgagee; a description of the property used as collateral; the amount, date, and interest rate of the mortgage; the date payment was due; and the name of the recording official.

Chattel Mortgage Extensions

Affidavits by the mortgagor and the mortgagee show the names of both parties, the due date of the original mortgage, the volume and page where the original mortgage was recorded, the amount still due, the date to which the mortgage has been extended, and the interest due, endorsed by both parties and sworn to before the recording officials.

Chattel Mortgage Index

Index shows the names of the mortgagor and mortgagee, the date the mortgage was filed and the date due, the consideration, the book and page number of recordation, and remarks.

Chattel Mortgage Liens

Liens on chattel property show the names of the claimant and defendant, a description of the property subject to the lien, the dates when the property was repaired or in the claimant's possession, the amount of the claim, the date of the claim and filing, the claimant's oath and the name of the witness.

Chattel Mortgage Record

Record shows the dates of the mortgage and recordation; the names of the mortgagor, mortgagee, and witnesses; a description of the property mortgaged, the amount of the loan, the interest rate and the date repayment was due; and acknowledgment by a notary or the official recording the mortgage. Mortgages occasionally include detailed payment schedules and provisions for default.

Chattel Mortgage Releases

Releases show the filing number, the names of the mortgagor and mortgagee, the dates of the mortgage and of the release, with a statement of satisfaction and notarization.

Chattel Mortgage Sale Bill Record

Record shows the names of the seller and the purchaser of the price, a description of the property, the location of the property at the time of the sale, the time of filing, and notarization.

Chattel Mortgages

Files contain Chattel Mortgages, Extensions, and Releases. Mortgages show the date filed, the name of the recorder, the book and page of recordation, the date of entry, the names of the mortgagor and mortgagee, a description of the property, the amount due, the date due, the terms, the names of the witnesses, and notarization. Extensions show the date of the original mortgage, the name of the mortgagor, the number and filing date of the original mortgage, the due date of the mortgage extension, the amount due, and the signatures of the mortgagor and mortgagee. Releases show the filing number, the names of the mortgagor and the mortgagee, the dates of the mortgage and of the release, with notarization and a statement of satisfaction.

Deed Index

Deed index usually shows the names of the grantee and grantor, the number and type of the instrument filed, the date of the instrument and filing, the amount of consideration, a legal description of the property, and the book and page of recordation.

Deed Record

Record shows the names of grantee and grantor, a legal description of the property, the date and type of instrument, the amount of consideration, and the date filed. See Deed Index for separate indexes.

Deeds Mailed Record

Record shows the date the deed was mailed, the place to which it was sent, the names of the grantor and grantee, and the book and page of recordation.

Entry Books

Entry books show the number and type of the instrument, the date, the names of grantor and grantee, a legal description of the property involved, the amount of consideration, the filing date, and the book and page of recordation.

Federal Crop Mortgages

Crop mortgages have the U.S. Department of Agriculture as mortgagee and show the instrument number, the date of transaction, the name and residence of the mortgagor, the amount of the mortgage, the location of the mortgaged crops and their description, the terms of the mortgage, the interest rate, and the date due, with notarization.

Federal Tax Lien Record

Record includes notices of tax lien and certificates of discharge. Notices show the district, the lien number, the date, the taxpayer's name and address or place of business, the nature of the tax, the taxable period, the amount of tax and of penalty, the date assessed, the date filed, and the book and page number in which the tax discharge was recorded.

Grantee Deed and Mortgage Index

Index shows the name of the grantee and the grantor, the year, month, and day of recordation, the book and page of recordation, a legal description of the property deeded or mortgaged, the type of instrument, and remarks.

Grantor Deed and Mortgage Index

Index shows the names of the grantor and the grantee, the month, day, and year of recordation, the book and page of recordation, and the legal description of the property deeded or mortgaged. Frequently the type of instrument is also shown.

Grantor-Grantee Deed and Mortgage Index

Index shows the name of the grantor or grantee, the year, month, and day of recordation, the number of the transaction, the book and page of recordation, a legal description of the property deeded or mortgaged, and the type of instrument.

Land Patent Record

Record shows the date of purchase, the name of the patentee, a legal description of the property, and remarks.

Marginal Release Index

Record shows the names of the mortgagor and mortgagee, the book and page of recordation, the dates of the mortgage and release, a legal description of the mortgaged property, the consideration, and by whom released.

Mechanics' Liens

Liens show the name of the claimant; the claim number; the name of the defendant; a legal description of the property where work was performed or materials provided; the date, type, and terms of the contract between the claimant and the defendant; the date payment was due; the amount still due; the signature of the claimant; a sworn statement signed by the claimant; notarization; the date and time of filing; the book and page of recordation; and the name of the recorder.

Military Discharge Certificates

Certificates show the name, age, birthplace, occupation, and physical description of the discharged serviceman; his rank and unit of service; the dates enlisted or inducted and discharged; the place and reason for discharge; and the date and place of the certificate's issue. Post Civil War certificates also include service records.

Military Discharge Record Index

Index shows the surname and given name of the discharged serviceman, the book and page of recordation, and the filing date.

Military Discharge Record

Record shows the soldier's name, rank, company, regiment, and branch of service; the date of enlistment or induction; the length of service and date and place of discharge; the soldier's place of birth, age, height, complexion, eye and hair color, and occupation; the commanding officer's name, rank, and unit; and the date the discharge was recorded. From 1919, the record shows combat and wound history, medals, and citations awarded.

Mortgage Index

Index shows the names of the grantor and grantee, or grantee and grantor, the year, month, and day of recordation, the transaction number, the book and page of recordation, a legal description of the mortgaged property, and the type of instrument.

Mortgage Record

Record contains copies of mortgages, which show the names of the mortgagor, mortgagee, and witness; a legal description of the mortgaged property; the amount and the interest rate; the dates filed and recorded; and occasionally when paid. Record may also include copies of related documents, such as: railroad mortgages, school mortgages, powers of attorney, certificates of incorporation, mortgage assignments, trust deeds, certificates of levy, sale, and redemption, and mortgage releases.

Old Age Assistance Real Estate Lien Index

Index shows the book of recordation and the name, address, and number of the subject of the lien; with the date and time of filing, the date of the certificate of release, and remarks.

Old Age Assistance Real Estate Lien Record

Record contains Notices and Claims of Lien and Certificates of Release of Lien. Notices and Claims of Lien show the names of the grantor, the owner of legal or equitable interest, the book and page of recordation of real estate, a description of the real estate against which the lien is held, the category and case number, the address, and the date. Certificates of Release of Lien show the name of the recipient of aid, the date, a description of the real estate, and the dates signed and filed, with notarization.

Plat and Deed Index

Index shows the township name, the date of entry, a legal description of the property, and the book and page of recordation.

Plat Index

Index shows the name of the town or city, the name of the addition, the book and page of recordation, and remarks.

Plat Record

Record includes plats and accompanying papers with a legal description of the property, the filing date, any surveyor's notes, the names of owners, the lot number, the number of acres, and the surveyor's certificate, signed by the surveyor.

Real Estate Levy Record

Record contains certificates issued by the sheriff to prove his authority to act in court-ordered real estate sales, showing the court of issue, the names of the plaintiff and defendant, in whose favor action was taken, a legal description of the real estate, and the date of sale and date filed.

Release Deeds

Deeds show the names of the releasor and releasee, a legal description of the property involved, the amount of consideration, the terms, and the dates of execution and recording.

Right-of-Way Deeds

Deeds show the name of the grantor, a legal description of the property, the amount of consideration, the dates of execution and recording, and notarization.

Road Plat Record

Record shows township plats with the boundaries of the road district. It may have roads drawn in, surveyor's field notes, fees, and reports, with the filing date and acknowledgment by the recorder.

School and Road District Plat Record

Plats of school and road districts within townships show district boundaries and changes, with occasional lists of township taxpayers.

Stallion Registration Certificates

Certificates show the name and residence of the owner, the name and description of the stallion, the date foaled, the names of sire and dam, the name of the breeder, the date issued, and the term of the certificate.

Stallion Registration Record

Copies of certificates show the name of the owner and the breeder; the pedigree, grade, and name of the stallion; the year foaled; the license number and the expiration date of the license; and the date of filing. Copies of renewal certificates show in addition the name of the original owner, when applicable. Certificates usually show the name of the veterinarian examining the horse.

Stallion Renewal Record

Record contains Transfers of Stallion Ownership and Renewals of Stallion Certificates. Transfers show the date, the registration certificate number, the owner's name, the transferee's name and residence, the date of transfer, and the date recorded. Renewals show the date and number of the license, the type of stallion, the stallion number and name, the breed, the name and residence of the original owner, the name and residence of the present owner, and the filing date.

Swamp Land Deed Record

Record shows the receipt number and date, the name and address of the purchaser, a legal description of the property, the price paid, and whether payment was in cash, land, or labor.

Swamp Land Record

Record shows the legal description of lands in the county designated as swamp or overflow, the number of acres, the value per acre, to whom the land was sold, the date of sale, the amount paid, the terms of the sale, the date of payment, the date a deed was issued, court orders concerning disbursements, and balance sheets for the swamp land fund.

Swamp Land Sale Certificate Record

Record shows the date and number of the certificate, the number of acres purchased, the name of the purchaser and the clerk of the county court, a legal description of the property purchased, the date, the term, the amount of the sale, the date of the note, the names of its signers, the date the certificate was filed for deed, and the date of deed.

Tax Deeds

Deeds give the date of sale, a legal description of the property, the name of the purchaser, the date, the signature of the grantor (in this case, the county clerk), and notarization.

Town Lot Entry Books

Record shows the name of the city or addition, the block and lot number, the entry number, and the book and page of recordation.

Town Lot Index

Record shows the names of the grantor and grantee, the date of the instrument and of recordation, the type of instrument, and the book and page of the record.

Town Plat Record

Record contains plats of public and private surveys of towns, showing the boundaries of the survey, a narrative description of the area surveyed, the streets, alleys, railroads, rivers, and streams, attestation by the county surveyor, and the dates of approval and filing.