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The Office of Secretary of State, successor to the territorial Secretary, was established by the Constitution of 1818 to keep the archives of the state and a register of the official acts of the Governor. The Secretary of State was appointed by the Governor until the Constitution of 1848 made the office elective. The Secretary also was instructed to perform "such other duties as shall be assigned him by law."
Another constitutional provision required reapportionment of the General Assembly every five years. To meet this requirement censuses were conducted and filed with the Secretary of State in 1820, 1825, 1830, 1835, 1840, and 1845. The Constitution of 1848, however, specified that reapportionment be based on decennial federal census returns, whenever possible, instead of state returns. Thus state censuses were taken in 1855 and 1865 but not in 1850 and 1860 when federal censuses were used for reapportionment. The Constitution of 1870 eliminated the need for any state census by making reapportionment necessary only every ten years and by establishing the federal census as the basis for any readjustment.
Over the years the General Assembly also has instructed the Secretary of State to administer various acts, among which are the Illinois Motor Vehicle Code, Illinois Business Corporation Act, Illinois Securities Act, Franchise Disclosure Act, Uniform Commercial Code, Illinois Government Ethics Act, Notary Public Act, Lobbyist Registration Act, Trademark Act, and Local Records Act. The Secretary also serves as State Librarian, State Archivist, and custodian of buildings and grounds in the capitol complex. He is constitutionally required to maintain the acts of the General Assembly, specified official records of the executive branch, and the Great Seal of Illinois. The Secretary of State functions as the clerk of the Court of Claims and serves on numerous boards and commissions. The Secretary's office also is responsible for the distribution of many official publications.
Many functions formerly exercised by the Secretary of State have been abolished or transferred to the jurisdiction of other state agencies. Until 1973 the Secretary supervised state elections; he also acted as the Superintendent of Common Schools (1845-1854), State Sealer of Weights and Measures (1843-1883), and clerk to the Council of Revision (1831-1848).
The administrative structure of the Secretary of State's office has undergone frequent change. Many departments and divisions have been established and abolished by the Secretary in order to execute his statutory duties. Currently the State Archives holds records that reflect the Secretary of State's responsibilities in these areas:
Index. The Department of Archives and Index was created in 1873 to "make and keep proper indexes to the executive records and all public acts, resolutions, papers and documents" filed with the Secretary of State (Rev. Stat. 1874, p. 986). However the department did not develop as an archival institution; instead it concerned itself primarily with the care of current records. The provision in 1921 of an Archives Division within the State Library allowed for the transfer of non-current records from the Index Division.
Over the years the other responsibilities of the Index Division have increased significantly. In relation to the activities of the General Assembly the division is concerned with the compilation and distribution of the session laws and journals of the House and Senate, filing of fair copies of enrolled acts and resolutions, and the registration of lobbyists. In 1971 the division began to file verbatim transcripts of the debates of the General Assembly. Other major duties include the filing of deeds, abstracts, and leases for state property; issuing of certificates of incorporation to municipalities and airport and hospital authorities; collecting and tabulating wage rates throughout the state; filing certain state contracts and administrative regulations adopted by state agencies; registering trademarks; administering the Illinois Government Ethics Act; and enrolling constitutional amendments. All of these duties are performed by the following sections of the Index Division: Administrative, Rules, Trademark, Ethics, and Federal Campaign. Until the creation in 1972 of the State Board of Elections, the Index Division also filed nominating petitions, certificates of nomination, and election returns for primary and general elections and issued certificates of nomination and election.
The Executive Section of the Index Division has held unique responsibilities in the Secretary of State's office, most of which arose from the Constitution of 1818 which required the Secretary of State to maintain the official papers and a register of the official acts of the Governor. In 1895 the first separate statutory appropriation for an executive clerk to perform these duties was enacted (L. 1895, p. 49). The Executive Section affixes the Great Seal of Illinois to documents relating to official acts of the Governor (e.g., preparing and registering petitions for writs of extradition, requisitions, pardons, and restorations of rights of citizenship). It also files commissions, oaths, and bonds of state and county officers and commissions of notaries public; appointments of the Governor; Senate confirmations of gubernatorial appointments; proclamations of the Governor; executive orders; commutations of sentence; denials of executive clemency; and appointments of public administrators and deputies of county offices.
Corporations. Until 1848 all corporations were chartered by special acts of the General Assembly. After the adoption of the Constitution of 1848 the Secretary of State was authorized by numerous statutes to charter and regulate specific types of corporations. However many of these corporations continued to obtain charters through special acts of the General Assembly. After the ratification of the Constitution of 1870, which prohibited the formation of corporations through special acts of the General Assembly, an 1871 statute charged the Secretary of State exclusively with chartering and regulating corporations (L. 1871, p. 296). In 1895 the first specific appropriation for the employment of corporation clerks was made and the Corporation Division soon developed (L. 1895, p. 49).
The Corporation Division is responsible for the administration of the general corporation acts of the state which include the Business Corporation Act of 1933, the General Not-for-Profit Corporation Act of 1943, the Cooperative Act of 1915, the Agricultural Cooperative Act of 1923, and the Railroad Act of 1872. To execute the provisions of these acts the Corporation Division issues charters for domestic (i.e., in-state) corporations; issues permits for foreign (i.e., out-of-state) corporations to do business in the state; maintains records of all corporations operating in Illinois including names and addresses of officers, amount of authorized capital stock, changes in bylaws, or dissolutions; requires the filing of certified annual reports; and assesses and collects franchise taxes and other fees.
Securities. The Securities Division was created in 1919 to administer the Illinois Securities Law which provides protection to Illinois investors against fraudulent securities and fraudulent methods in the sale of securities (L. 1919, p. 351). The statute was rewritten extensively in 1953 to prevent fraud and inequity in the sale of stocks, bonds, and other securities by requiring the registration of securities before offering them for sale and the registration of securities dealers, salesmen, and investment advisors (L. 1953, p. 1329). The Securities Division also conducts administrative hearings and investigations into suspected violations of the Illinois Securities Law. In 1974 the division began to administer the Franchise Disclosure Act which requires all persons selling business franchises in the state to file a business disclosure statement (P.A. 78-906, p. 2860).
Anti-trust. In 1891 an act was passed prohibiting the formation of trusts but no specific duties were assigned to the Secretary of State until the law was amended in 1893 (L. 1891, p. 206; L. 1893, p. 89). The Secretary then was instructed to require every corporation doing business in the state to file an annual affidavit affirming that it was not a member of or party to any pool, trust, or combination in restraint of trade. In 1895 another law was passed providing an appropriation for anti-trust clerks (L. 1895, p. 49). After 1919 these statements no longer were required to be filed with the Secretary of State (L. 1919, p. 312).
Fiscal Control. After the enactment of a statute in 1872 requiring the Secretary of State to submit a biennial report to the Governor, it became necessary for the Secretary to employ a bookkeeper to maintain all accounts of his office (L. 1871, p. 749). In 1927 an Accounting Department was created by appropriation to receive all fees collected by the Secretary of State (L. 1927, p. 105). Until 1947 the bookkeeper continued to keep separate accounts of expenditures. At this time both offices were merged into one unit. These duties again were divided in 1957 between the Accounting-Budget Division and the Accounting-Revenue Division. In 1973 these divisions became part of the Fiscal Control Department which was created to receive and bank all Secretary of State revenues, maintain permanent records of all expenditures, prepare the budget for submission to the General Assembly, and to account for all capital expenditures for buildings and grounds, furniture, and equipment under the jurisdiction of the Secretary of State.
Printer Expert. The position of Printer Expert was created in 1872 to prepare specifications for printing bids, read proof, measure work, estimate the quantity of paper required for each job, and examine state printing accounts (L. 1871, p. 613). The Printer Expert was under the supervision of the Secretary of State but not subject to his orders. Any disputes between the Printer Expert and the Secretary of State were resolved by the Commissioners of State Contracts. In 1915 the duties of the Printer Expert were transferred to the Superintendent of Printing (L. 1915, p. 671).
Shipping. In 1819 the General Assembly passed an act requiring the Secretary of State to keep an account of postage used for official purposes (L. 1819, p. 254). Later a separate appropriation for a shipping clerk was provided by statute (L. 1895, p. 49). The Shipping Division receives and processes outgoing mail, incoming and outgoing express, parcel post mail, and freight; provides storage space for publications and printed forms of the Secretary's office and distributes them as directed; maintains inventory records of items received and quantities dispersed from stock; and acts as a limited receiver of printed materials for other agencies and makes deliveries to designated departments.
Motor Vehicles. In 1907 the General Assembly passed an act requiring all motor vehicles to be registered with the Secretary of State (L. 1907, p. 510).The first appropriation for a separate automobile clerk was made in 1909 (L. 1909, p. 75). Since then the duties of the Secretary of State have expanded considerably in the regulation of motor vehicles. The Secretary of State is responsible for the registration and licensing of motor vehicles, issuance of motor vehicle titles, issuance and suspension of drivers' licenses, administration of safety and financial responsibility laws, and regulation of driver training schools.
State Library. The Illinois State Library was created in 1843 to provide books to members and officers of the General Assembly and other state officials (L. 1843, p. 290). The Library was placed under the jurisdiction of the Secretary of State who also was designated State Librarian. In 1867 the Governor and Superintendent of Public Instruction additionally were named as commissioners to aid in the management of the State Library (L. 1867, p. 28). Their duties became strictly advisory in 1921 and were assumed in 1939 by a State Library Advisory Committee whose members are appointed by the Secretary of State (L. 1921, p. 837; L. 1939, p. 697). In addition to providing services for state officials and employees the State Library promotes, supports, and implements library service throughout the state.
State Archives. The Division of Archives and Index, the predecessor of the Illinois State Archives, was established in 1873. However it failed to develop as an archival unit and concerned itself primarily with the care of current records. In 1921 the Secretary of State established an Archives Division within the State Library for the purpose of properly caring for official state records that have permanent historical, legal, or administrative value (L. 1921, p. 837). The State Records Act of 1957 made the Illinois State Archives an independent division, designated the Secretary of State as State Archivist, created the State Records Commission, and provided for the improvement of records management practices in state departments and agencies (L. 1957, p. 1687).
Public Information. A Public Information Division was formed in 1944 to keep Illinois citizens informed of the proper procedures for filing legal documents with the Secretary of State and of services available to them through the office. From 1951 to 1957 the division also was known as the Public Relations Department. In 1970 Public Information became part of the Communications Department, which provides general information on many aspects of the Secretary of State's office.
103.001
GENERAL CORRESPONDENCE. 1840-1846; 1850-1856; 1867-1918; 1923-1925; 1929-1960. 70 cu. ft. and 577 microfilm rolls. No index.
For 1840-1846 correspondence primarily includes letterpress copies of outgoing correspondence to county officials concerning the certification of election returns and the filing of bonds of elected officials. Correspondence also concerns replies made to resolutions of the General Assembly (e.g., report of expenditures for repairs on the State House, record of abstracts of votes on the establishment of a constitutional convention). Occasionally included is correspondence with individuals concerning the issuance of bonds for arms, notaries public, and justices of the peace.
For 1850-1852 correspondence primarily includes letterpress copies of outgoing correspondence to county officials and individuals concerning the distribution of government documents, chartering of corporations, pardons and extraditions of criminals, oaths of office, certifications of elections, appointments of notaries public, and purchases of stationery supplies.
For 1853-1856 correspondence includes infrequent copies of outgoing correspondence to the census commissioners concerning payment for their services. Also included are a small number of letters concerning the Secretary of State's duties as ex officio Superintendent of Common Schools.
For 1867-1925 correspondence primarily concerns the incorporation and regulation of corporations, the issuance of requisitions and warrants for fugitives from justice, certification and regulation of elections, distribution and receipt of government documents, registration of notaries public, effects of pending legislation and laws, regulation of weights and measures, and employment in the Secretary of State's office. Beginning 1891 trademark registration also is included. Correspondents include federal, state, and county officials, corporations, organizations, and private individuals. For 1867-1914 outgoing correspondence consists of letterpress copies. Beginning 1884 incoming correspondence is included.
For 1929-1960 correspondence primarily concerns motor vehicle registration and licensing; driver safety and training; automobile license plate manufacture; distribution and receipt of government documents; maintenance of capitol complex buildings and grounds; registration of notaries public, justices of the peace, trademarks, and occasionally corporations; library development, in particular the Illinois State Library; funding and maintenance of highways; and intergovernmental cooperation. Correspondents include federal, state, and county officials, corporations, organizations, and private individuals. Correspondence frequently is accompanied by government publications and reports, transcripts of hearings, records of court proceedings, photographs, press releases, and copies of speeches.
103.002
STATE CENSUS. 1820. 2 vols. Index.
The 1820 population census, authorized under an 1819 act, was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State (L. 1819, p. 197). Each county return includes name of county and for each household name of head of household, numbers of free white males twenty-one years of age and older, other white inhabitants, slaves and servants, and free Negroes and mulattoes. Each return also includes signature of census commissioner certifying census, date certified, and recapitulations of totals. Returns are included for the following counties:
Alexander
Bond
Clark
Crawford
Franklin
Gallatin
Jackson
Jefferson
Johnson
Madison
Monroe
Pope
Randolph
St. Clair
Union
Washington
Wayne
White
A summary account which lists no individual names also is included for Edwards County.
Census was edited, indexed, and published in Margaret Cross Norton, ed., Illinois Census Returns: 1820 in Theodore Calvin Pease, ed., Collections of the Illinois State Historical Library, Statistical Series, III (Springfield, 1934).
103.003
STATE CENSUS. 1825. 0.1 cu. ft. and 1 microfilm roll. Index.
The 1825 population census, authorized under an 1825 act, was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State (L. 1825, p. 32). Each county return includes name of county and names or legal descriptions of legal subdivisions contained in county (e.g., townships, towns, villages). Under each of these categories entries for each household include name of head of household; number of free white males twenty-one years of age and older, including heads of families; number of free white males under twenty-one years of age, including heads of families; number of free white females, including heads of families; numbers of male and female servants and slaves, and free persons of color; and type (e.g., mill, distillery) and number of manufacturing establishments. Each return also includes signature of census commissioner certifying census, date certified, and recapitulations of totals. Returns are included for Edwards, Fulton, and Randolph Counties only.
103.004
STATE CENSUS. 1830. 1 vol. Index.
The 1830 population census, authorized under an 1829 act, was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State (Rev. L. 1829, p. 18). Each county return includes name of county and for each household name of head of household; numbers of white males and females in each decennial age group (e.g., ages 0-9, 10-19, 20-29); numbers of male and female Negroes and mulattoes, indentured or registered servants, and French Negroes and mulattoes held in bondage; total number of inhabitants in household; number of males subject to duty in state militia; and type (e.g., gristmill) and number of manufacturing establishments. Each return also includes signature of census commissioner certifying return, date certified, and recapitulations of totals. The only return included is for Morgan County. A summary account which lists no individual names also is included for Macon County.
103.005
STATE CENSUS. 1835. 1 vol. and 2 partial vols. Index.
The 1835 population census, authorized under an 1829 act, was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State (Rev. L. 1829, p. 18). Each county return includes name of county and for each household name of head of household; numbers of free white males and females in each decennial age group (e.g., ages 0-9, 10-19, 20-29); numbers of male and female Negroes and mulattoes, indentured or registered servants and their children, and French Negroes and mulattoes held in bondage; total number of inhabitants in household; number of males subject to duty in state militia; and type (e.g., gristmill) and number of manufacturing establishments. Each return also includes signature of census commissioner certifying return, date certified, and occasional recapitulations of totals. Returns are included for Fayette, Fulton, Jasper, and Morgan Counties only. A summary account which lists no individual names also is included for Cook County.
103.006
STATE CENSUS. 1840. 5 vols., 2 partial vols., and 0.1 cu. ft. Index.
The 1840 population census, authorized under an 1829 act, was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State (Rev. L. 1829, p. 18). Each county return includes name of county and occasionally the names or legal descriptions of legal subdivisions contained in counties (e.g., townships, cities, villages). Under each of these categories entries for each household include name of head of household; numbers of free white males and females in each decennial age group (e.g., ages 0-9, 10-19, 20-29); numbers of male and female Negroes and mulattoes, indentured and registered servants and their children, and French Negroes and mulattoes held in bondage; number of males subject to duty in the state militia; total number of inhabitants in household; and type (e.g., sawmill, gristmill) and number of manufacturing establishments. Each return also includes signature of census commissioner certifying return, date certified, and frequent recapitulations of totals. Returns are included for the following counties:
Adams
Bond
Brown
Calhoun
Champaign
Clark
Clay
Clinton
Coles
Cook
Crawford
Edgar
Effingham
Franklin
Fulton
Hamilton
Hardin
Jackson
Jasper
Jo Daviess
Johnson
Knox
La Salle
Lawrence
Livingston
Monroe
Randolph
Rock Island
Schuyler
Stark
Tazewell
Union
Vermilion
White
Whiteside
Summary accounts which list no individual names also are included for the following counties:
Alexander
Boone
Carroll
Christian
De Kalb
De Witt
Fayette
Greene
Hancock
Henry
Iroquois
Jefferson
Jersey
Kane
Lee
Logan
St. Clair
Sangamon
Scott
Shelby
Wabash
Warren
Washington
Wayne
Will
Williamson
Winnebago
103.007
STATE CENSUS. 1845. 1 vol., 1 partial vol., and 0.1 cu. ft. Index.
The 1845 population census, authorized under an 1845 act, was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State (Rev. Stat. 1845, p. 89). Each county return includes name of county and for each household name of head of household; numbers of free white males and females in each decennial age group (e.g., ages 0-9, 10-19, 20-29); numbers of male and female Negroes and mulattoes, indentured or registered servants, and French Negroes and mulattoes held in bondage; total number of inhabitants in household; number of males subject to duty in state militia; and type (e.g., gristmill) and number of manufacturing establishments. Each return also includes signature of census commissioner certifying return and date certified. Returns are included for Cass, Putnam, and Tazewell Counties only. Summary accounts which list no individual names also are included for Kendall and Morgan counties.
103.008
STATE CENSUS. 1855. 59 vols. and 0.1 cu. ft. Index.
The 1855 population census for Illinois was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State. The census was authorized under an 1845 act, as amended in 1855 (Rev. Stat. 1845, p. 89; L. 1855, p. 151). Each county return includes name of county and frequently names or legal descriptions of legal subdivisions contained in county (e.g., townships, cities, villages). Under each of these categories entries for each household include name of head of household, numbers of free white males and females in each decennial age group (e.g., ages 0-9, 10-19, 20-29), numbers of male and female Negroes and mulattoes, total number of inhabitants in household, number of males eligible for duty in state militia, type (e.g., mill, tinshop, saddleshop) and valuations of products of manufacturing establishments, valuations of livestock and products of coal mines, pounds of wool produced, and infrequent remarks (e.g., occupation of head of household, legal description of area covered by return). Also included in each return are numbers of colleges and common schools and numbers of pupils enrolled in each. Each return also includes signature of census commissioner certifying return, date certified, and frequent recapitulations of totals. Returns are included for the following counties:
Adams
Alexander
Bond
Boone
Brown
Bureau
Calhoun
Cass
Christian
Clark
Clay
Clinton
Coles
Cook
Crawford
Cumberland
De Kalb
De Witt
Du Page
Edgar
Edwards
Effingham
Fayette
Fulton
Greene
Grundy
Hamilton
Hancock
Hardin
Henderson
Iroquois
Jackson
Jasper
Jersey
Jo Daviess
Johnson
Kane
Kankakee
Kendall
Knox
La Salle
Lawrence
Lee
Livingston
Logan
McDonough
McHenry
McLean
Macon
Macoupin
Madison
Marion
Marshall
Mason
Massac
Menard
Mercer
Monroe
Montgomery
Morgan
Moultrie
Ogle
Peoria
Perry
Piatt
Pike
Pope
Pulaski
Putnam
Randolph
Richland
Rock Island
St. Clair
Saline
Sangamon
Schuyler
Scott
Shelby
Stephenson
Tazewell
Union
Vermilion
Wabash
Warren
Washington
Wayne
White
Whiteside
Williamson
Winnebago
Summary accounts which list no individual names also are included for Carroll, Champaign, Gallatin, Jefferson, and Lake Counties.
103.009
CENSUS OF DEAF AND DUMB, BLIND, AND INSANE. 1855. 1 vol. No index.
Census of deaf and dumb, blind, and insane persons was conducted concurrently with the regular population census in each county as instructed by an 1855 House and Senate joint resolution (L. 1855, p. 741). Each county return includes name of county, signature of county census commissioner certifying return, and date certified. Entries for each individual include name, age, post office address, nature of ailment (i.e., deaf and dumb, blind, insane), and name of head of family with whom residing. Returns are included for the following counties:
Adams
Boone
Cass
Champaign
Christian
Clay
Crawford
Cumberland
Du Page
Edgar
Fayette
Franklin
Fulton
Hamilton
Hancock
Hardin
Henderson
Henry
Jasper
Jefferson
Kane
Kankakee
Kendall
Knox
Lake
Lawrence
Livingston
Logan
McDonough
McHenry
Marion
Marshall
Mason
Menard
Mercer
Monroe
Morgan
Moultrie
Pike
Pope
Putnam
Rock Island
St. Clair
Saline
Schuyler
Shelby
Stark
Vermilion
Warren
Washington
Wayne
Will
Williamson
Returns for Greene, Grundy, McLean, Macoupin, Richland, Sangamon, and Whiteside Counties are attached to appropriate county returns in STATE CENSUS, 1855, RS 103.008.
103.010
STATE CENSUS. 1865. 35 vols. Partial index.
The 1865 population census for Illinois was compiled in each county by census commissioners appointed by the county commissioners courts and filed with the Secretary of State. The census was authorized under an 1845 act, as amended in 1855 (Rev. Stat. 1845, p. 89; L. 1855, p. 151). Each county return includes for each household name of head of household; numbers of free white males and females in each decennial age group (e.g., ages 0-9, 10-19, 20-29); numbers of male and female Negroes; total number of inhabitants in household; number of males eligible for duty in state militia; type (e.g., blacksmith shop, wheelwright shop) and valuation of products of manufacturing establishments; valuations of livestock, grain products, and other agricultural products; tons of coal produced annually; pounds of wool products; and numbers of flour and gristmills, sawmills, and distilleries. Also included in each return are numbers of universities, academies, grammar schools, and common schools and number of pupils enrolled in each. Each return also includes signature of census commissioner certifying return, date certified, and occasional recapitulations of totals. Legal subdivisions also are indicated such as cities, towns, and townships and recapitulations frequently are given for them. Returns are included for the following counties:
Adams
Alexander
Bond
Boone
Brown
Bureau
Calhoun
Carroll
Cass
Champaign
Christian
Clark
Clay
Clinton
Coles
Cook
Crawford
Cumberland
De Kalb
De Witt
Douglas
Du Page
Edgar
Edwards
Effingham
Fayette
Ford
Franklin
Fulton
Greene
Grundy
Hamilton
Hancock
Hardin
Henderson
Henry
Iroquois
Jackson
Jasper
Jefferson
Jersey
Jo Daviess
Johnson
Kane
Kankakee
Kendall
Knox
Lake
La Salle
Lawrence
Lee
Livingston
Logan
McDonough
McHenry
McLean
Macon
Macoupin
Madison
Marion
Marshall
Massac
Menard
Mercer
Montgomery
Morgan
Moultrie
Ogle
Peoria
Perry
Piatt
Pike
Pope
Pulaski
Putnam
Randolph
Richland
Rock Island
St. Clair
Saline
Sangamon
Schuyler
Scott
Shelby
Stark
Stephenson
Tazewell (Elm Grove
Township only)
Union
Vermilion
Wabash
Warren
Washington
Wayne
White
Whiteside
Will
Williamson
Winnebago
Woodford
Index Division
103.011
CORRESPONDENCE. 1893-1914. 46 vols. Index.
Letterpress copies of outgoing correspondence to various individuals generally concern the supervision of state elections, requests for copies of state publications and documents, questions on state laws, and bonds of officials (e.g., county clerks, notaries public).
103.012
FIRST CONSTITUTION OF ILLINOIS. 1818. 1 vol. No index.
Manuscript copy is of the first state constitution of Illinois in effect from 1818 to 1848.
103.013
SECOND CONSTITUTION OF ILLINOIS (1848). 1847. 1 vol. No index.
Manuscript copy is of the second state constitution of Illinois in effect from 1848 to 1870.
103.014
PROPOSED CONSTITUTION OF ILLINOIS. 1862. 1 vol. No index.
Manuscript copy is of a proposed constitution of Illinois which failed to be ratified.
103.015
THIRD CONSTITUTION OF ILLINOIS. 1870. 1 vol. No index.
Manuscript copy, including amendments, of the third state constitution of Illinois was in effect from 1870 to 1970.
103.016
PROPOSED CONSTITUTION OF ILLINOIS. 1922. 1 vol. No index.
Official printed copy is of a proposed constitution of Illinois which failed to be ratified.
103.017
CONSTITUTIONAL CONVENTION OF 1847 JOURNAL. June 7, 1847-August 31, 1847. 2 vols. No index.
Proceedings contain the parliamentary record of the actions (e.g., resolutions, orders, motions, roll call vote tallies, transcriptions of committee reports) of the members of the 1847 Constitutional Convention convened for the purpose of drafting a new state constitution. Also included is a copy of the proposed constitution.
Proceedings of the convention have been indexed and published as State of Illinois, Journal of the Convention, Assembled at Springfield... (Springfield, 1847).
103.018
CONSTITUTIONAL CONVENTION OF 1847 PAPERS. May 29, 1847-August 31, 1847. 0.5 cu. ft. No index.
Files contain convention minutes, resolutions submitted, reports and amendments to reports submitted by committees, and petitions from citizens' groups concerning the inclusion or exclusion of certain provisions (e.g., prohibition of slavery, opposition to capital punishment). Also included are reports from the clerk of the county commissioners court from each county to the Auditor of Public Accounts concerning annual revenues and disbursements and the annual balance of each county treasury for 1839-1846. Accompanying these reports is the report of the Auditor of Public Accounts concerning annual state revenues collected from each county in the state for 1839-1846. Copies of the Constitution of 1818 also are included.
103.019
CONSTITUTIONAL CONVENTION OF 1862 JOURNAL. January 7, 1862-March 24, 1862. 1 vol. No index.
Proceedings contain the parliamentary record of the actions (e.g., resolutions, orders, motions, roll call vote tallies, transcriptions of committee reports) of the members of the 1862 Constitutional Convention convened for the purpose of drafting a new state constitution. Also included are numerous detailed reports submitted by state and local officers (e.g., report on the names of the corporators of all banks organized under Illinois law from the Auditor of Public Accounts, report of supplies purchased for use by Illinois soldiers from the Quartermaster General, reports of expenditures from county boards of supervisors). A copy of the proposed constitution also is included.
Proceedings of the convention have been indexed and published as State of Illinois, Journal of the Constitutional Convention of the State of Illinois, Convened at Springfield, January 7, 1862 (Springfield, 1862).
103.020
CONSTITUTIONAL CONVENTION OF 1862 PAPERS. Ca. January 1862. 0.25 cu. ft. No. index.
Files contain amendments submitted by members and committees, ordinances and resolutions adopted, minutes and reports of the Committee of the Whole and other committees, affidavits from county circuit clerks replying to questions concerning the extent and cost of caseloads of their courts in 1861, and printed copies of the proposed 1862 constitution.
103.021
CONSTITUTIONAL CONVENTION OF 1870 JOURNAL. December 13, 1869-May 13, 1870. Rough copy: 12 vols. Fair copy: 3 vols. No index.
Proceedings contain the parliamentary record of the actions (e.g., resolutions, orders, motions, roll call vote tallies, transcriptions of committee reports) of the members of the 1870 Constitutional Convention convened for the purpose of drafting a new state constitution. Also included are numerous detailed reports submitted by state and local officers (e.g., statement of gross earnings of the Illinois Central Railroad Company and all payments received by the state from that company). A copy of the proposed constitution also is included.
Proceedings of the convention have been indexed and published as State of Illinois, Journal of the Constitutional Convention of the State of Illinois (Springfield, 1870).
103.022
CONSTITUTIONAL CONVENTION OF 1920 JOURNAL. January 6, 1920-June 8, 1922. 7 vols. No index.
Proceedings contain the parliamentary record of the actions (e.g., resolutions, orders, motions, roll call vote tallies, transcriptions of committee reports) of the members of the 1920 Constitutional Convention convened for the purpose of drafting a new state constitution. Also included are copies of the constitution as proposed and amended.
103.023
CONSTITUTIONAL CONVENTION OF 1920 VERBATIM TRANSCRIPTS OF THE PROCEEDINGS. January 6, 1920-June 8, 1922. 27 vols. No index.
Transcripts have been indexed and published as State of Illinois, Proceedings of the Constitutional Convention of the State of Illinois, Convened January 6, 1920 (Springfield, 1922).
103.024
CONSTITUTIONAL CONVENTION OF 1920 RECORD OF PROPOSALS. January 15, 1920-November 23, 1920. 1 vol. No index.
Entries include description and number of proposal; name of delegate or committee introducing proposal; name of committee proposal was referred to; dates of introduction, first reading, order for printing, and referral to committee; and dated remarks concerning rejection, tabling, or substitution of proposals. Infrequently included are dates proposal referred to and reported back from Committee of the Whole, date proposal tabled, dates proposal referred to and reported back from Committee on Phonetics and Style, date of second reading, and date proposal referred back to Committee on Phonetics and Style.
103.025
CONSTITUTIONAL CONVENTION OF 1920 ADDRESS TO THE PEOPLE OF THE STATE OF ILLINOIS. 1922. 1 vol. No index.
Address was delivered by the president of the convention to explain the proposed constitution to the people of the state.
103.026
CONSTITUTIONAL CONVENTION OF 1970 JOURNAL. December 8, 1969-September 3, 1970. 2 cu. ft. No index.
Proceedings contain the parliamentary record of the actions (e.g., resolutions, orders, motions, roll call vote tallies, committee proposals) of the 1970 Constitutional Convention convened for the purpose of drafting a new state constitution. Also included is a copy of the proposed constitution with notations on variations from the 1870 version.
103.027
CONSTITUTIONAL CONVENTION OF 1970 VERBATIM TRANSCRIPTS OF THE PROCEEDINGS. December 8, 1969-September 3, 1970. 117 vols. No index.
Proceedings of the convention have been indexed and published as State of Illinois, Record of Proceedings, Sixth Illinois Constitutional Convention (Springfield, 1972).
103.028
CONSTITUTIONAL CONVENTION OF 1970 PROPOSALS. December 8, 1969-March 1, 1971. 2 cu. ft. Index.
Committee reports and member proposals were submitted to the 1970 Constitutional Convention for revision, alteration, or amendment of the proposed constitution. Committees submitting majority and minority proposals include Bill of Rights, Education, Executive, General Government, Judiciary, Legislative Article, Local Government, Revenue and Finance, and Suffrage and Constitutional Amendment. Also included are the proposed constitution adopted by the convention and a copy of the constitution as approved by the electorate.
103.029
FILE ON THE 1970 CONSTITUTION. July 15, 1970-March 22, 1971. 0.1 cu. ft. No index.
File primarily concerns the presentation and explanation of the proposed constitution to the electorate and the establishment of a special election on the proposed constitution. File includes resolutions of the convention, incoming correspondence to Secretary of State from the convention, copy of the official publication of the text of the constitution with explanations presented to the electorate through distribution by newspaper, copy of the address to the people by the convention, copy of the printed interim report from the president to the members of the convention concerning the progress of the convention, and a list of the members of the Citizens Task Force on Constitutional Implementation. Also included are phonographic recordings of the constitution with explanations for the visually handicapped.
103.030
ENROLLED ACTS OF THE GENERAL ASSEMBLY. 1818-1993. 454.5 cu. ft. Index.
Record consists of final fair copies of public and private acts of the General Assembly filed with the Secretary of State. These acts constitute the official record of the laws of Illinois. Acts were signed by the Governor, president of the Senate, and Speaker of the House. The passage of private acts (i.e., those affecting only individuals or a small number of persons) was prohibited by the Constitution of 1870. Also included beginning ca. 1902 are approval, veto, and partial veto messages of the Governor. Occasionally included are Senate and House joint resolutions, Attorney General opinions on the constitutionality of acts, and copies of executive orders of the Governor. Prior to 1870 various incorporation papers are filed with enrolled acts that granted charters to corporations. After 1870 these incorporation papers are found in DISSOLVED DOMESTIC CORPORATION CHARTERS (RS 103.112).
Enrolled acts of each session of the General Assembly are published by the Secretary of State as Laws of the State of Illinois.
103.031
DEEDS TO STATE-OWNED REAL ESTATE. 1865-1994. 136 cu. ft. Index.
Official file of all state-owned real estate contains deeds in which the state is represented either as a grantor or grantee. Each deed file variously includes warranty deeds, quit claim deeds, trustee deeds, partial release deeds, and other deeds and conveyances. Each deed generally provides the following information: names of grantor and grantee, name of state agency that has jurisdiction over property, legal description of property, signatures of grantor and witnesses, date of deed, and occasionally the conditions of the deed (e.g., restriction on the use of property, agreements on payment of taxes for the year of purchase).
Also found in deed files are abstracts of title, examinations of title, supplemental abstracts of title, abstracts of recorded title, abstracts of record, continuation abstracts, caption abstracts of title, title insurance policies, affidavits, Attorney General opinions on title, resolutions of organizations providing authorization to specified individuals to convey real estate from said organization to State of Illinois, farm releases, assignments of option and coal releases, U.S. certificates releasing estate tax lien, copies of bills of sale, release of drainage assessment, real estate contracts, options, certified copies of land patents, statements of dedication of right-of-way for public purposes, certified copies of circuit court judgment orders, petitions for condemnation, unrecorded leases, lists of proposed land acquisitions, appraisal reports, certificates for special assessments, private lawyers' title examination reports, real estate tax bills, original statements for taxes, satisfaction orders, attorneys' certificates of land patents, tax receipts, certified copies of House and Senate bills, notes indicating withdrawal of documents, maps, plats, photographs, and correspondence between departments and agencies concerning the release and transmittal of documents and the release of funds for purchases of land.
103.032
ELECTION RETURNS, PETITIONS, AND PAPERS. 1818-1972. 56 vols. and 293 cu. ft. Index, 1818-1847.
Record includes papers submitted to the Secretary of State in compliance with statutes concerning elections. Until 1910 the papers almost entirely comprise abstracts of votes compiled by county and state officials which declare the results of the canvass of election returns for federal, state, district, and county offices and referenda in general, regular, special, and judicial elections. Beginning 1906 material from primary elections also is included. Entries for each abstract submitted by county officials generally include type of election (e.g., general, primary), titles of positions open to election or propositions submitted for referendum, names and party affiliation of candidates, number of votes received by each candidate or for and against propositions, name of county where election was held, dates of election and certification of the abstract, and names and titles of county officials certifying returns.
Statewide abstracts of votes from these county abstracts also are included. In addition to the information listed above these abstracts, which appear infrequently before 1848, give statewide totals for state and federal offices and referenda. Beginning 1960 abstracts of election results for county offices and referenda are not included. Also filed with election returns is correspondence from county officials to the Secretary of State or the General Assembly concerning contested elections or election irregularities.
Beginning 1910 other election papers also filed with the Secretary of State variously include certificates of call for convention by political parties to nominate candidates for office, certificates of organization from the district senatorial or representative committee of designated political party stating that the committee met and organized by electing officers, certificates of resolution from the district senatorial or representative committee of political parties giving the number of candidates to be nominated, statements of candidacy and loyalty oaths from the candidates, statements of withdrawal of candidacy from nominations by the candidates, certificates of nomination from the political parties, reports of proceedings of nominating conventions of political parties, objections to declaration of intention and petitions for candidacy of candidates and parties, notices of contest of election, statements of protest made by candidates to rulings by the State Electoral Board, court orders, transcripts of hearings or reports of proceedings before the State Electoral Board, petitions for recount of votes, samples of literature concerning elections issued by the Secretary of State, statements of the Secretary of State detailing provisions of referenda to be presented to the voters, certificates of publication of referenda questions in newspapers accompanied by newspaper copy, and proclamations of the State Electoral Board designating party candidates and election winners. Beginning 1924 petitions to form new political parties to nominate candidates for state or district offices and to place public questions before the voters are included (e.g., Socialist Party 1928, 1932, 1934, 1936, and 1940; Open Occupancy, 1964). Correspondence concerning transmittal and certification of documents occasionally accompanies election papers.
Also filed with these papers are abstracts of votes from soldiers in the field for the election of 1862, applications of soldiers for ballots for the election of 1942, and papers concerning the placement of the Progressive Party on the ballot in 1948 and 1950 (e.g., transcripts of hearings, affidavits of the county clerk listing unregistered voters who signed Progressive Party petitions, newspaper clippings).
103.033
RECORD OF ELECTION RETURNS. 1818-1950. 10 vols. and 0.1 cu. ft. Index, 1818-1882.
Record consists of abstracts of election returns for federal, state, district, and county elections in Illinois involving offices and referenda. Entries for each elective office or referendum include the title of office open to election or proposition submitted for referendum, names of candidates, names of county or counties involved in election, number of votes received by each candidate or for or against proposition by county, date, and election type (e.g., special, general). Occasionally for offices the name of party affiliation of each candidate is given. Also included for federal and state legislative and judicial offices is the district number of the office open for election. For all non-county elections the total number of votes received by each candidate or for or against the proposition from all involved counties is entered. Referenda presented to the voters concern such state and local matters as the issuance of bonds, amendments to the state constitution, road taxation, and adoption of township organization. After 1940 entries for county offices and referenda cease.
Returns for federal and state elections, 1818-1848, have been published in Theodore Calvin Pease, ed., Illinois Election Returns, 1818-1848 in Collections of the Illinois State Historical Library, XVIII (Springfield, 1923).
103.034
RECORD OF NOMINATIONS. 1892-1939. 2 vols. No index.
Record consists of certificates of nomination and nomination papers filed by candidates running for federal and state offices. Entries for each candidate include name; residence; party affiliation; title of office filed for; dates of filing of papers, filing of objections, hearing on objections, rendering of decision on objections, certification to county clerk, and election (prospective); and effect of decision on objections (e.g., sustained, overruled). Occasionally included are dated remarks concerning vacancies, withdrawal of nominations, or placement of injunctions on names on ballots.
103.035
RECORD OF PRIMARY PETITIONS. July 1, 1908-May 12, 1934. 3 vols. No index.
Entries for each candidate include name; address; political party; title of office and district number that candidate filed for; and dates of filing of petition, certification of petition to county clerk, certification of nomination to nominee, certification of nomination to county clerk, primary election, and occasionally filing to contest decision. Infrequently included are dated remarks on vacancies and decisions on contested elections (e.g., dismissed). Beginning 1918 the number of votes received by each candidate is included.
103.036
RECORD OF POLL BOOKS AND TALLY SHEETS RECEIVED. 1900-1909; 1916-1919; 1946-1957. 4 vols. Partial index.
Entries include name of county, name or number of polling place, and dates of election and receipt of poll books and tally sheets by the Secretary of State.
103.037
FILES ON THE INCORPORATION AND ORGANIZATION OF MUNICIPALITIES. 1873-1976. 10 cu. ft. Index.
Record consists of the proceedings of county courts or municipalities in the matter of the incorporation of cities and villages. Canvasses of votes and the results of the referenda are listed in the proceedings. Other documents occasionally filed concern change of name, annexation of one city or village to another, establishment of a city court, minority representation in city council, adoption of a city manager form of government, and dissolution of organization of a municipality. Also filed with these documents are certificates of incorporation issued by the Secretary of State and correspondence concerning incorporation. Occasionally included are opinions of the Attorney General.
103.038
FILES ON THE INCORPORATION OF HOSPITAL DISTRICTS. 1948-1974. 0.25 cu. ft. Index.
Files contain certificates of incorporation issued for the establishment of hospital districts in Illinois. Also included are orders of county or circuit courts reporting the results of the referenda in the matter of the creation of hospital districts and correspondence concerning the incorporation of hospital districts.
103.039
FILES ON THE INCORPORATION OF AIRPORT AUTHORITIES. 1945-1974. 0.25 cu. ft. Index.
Files contain certificates of incorporation issued for the establishment of airport authorities in Illinois. Also included are orders of county or circuit courts reporting election results in the matter of the creation of airport authorities and correspondence concerning incorporation of the airport authorities.
103.040
RECORD OF CITIES, TOWNS, AND VILLAGES. 1872-1895. 2 vols. Index.
Record of the incorporation of cities, towns, and villages includes name and type of each municipality (i.e., city, town, or village), county in which located, and dates of organization and filing. Also included is a listing of unincorporated municipalities.
103.041
CONTRACTS AND BONDS FOR CONTRACTS. 1814-1871. 0.5 cu. ft. No index.
Files contain either contracts or bonds for contracts for goods or services between the Secretary of State and individuals or companies. Frequently included with contracts are performance bonds, specifications for the contracts, and proposals of various bidders for contracts. Entries for each contract include name and address of contractor, type and quantity of goods or services contracted for (e.g., fuel, printing), conditions of the contract (e.g., manner of delivery), cost of contracts, and signatures of contractor and Secretary of State.
Series superseded by CONTRACT FILES, RS 364.002
103.042
LEASES AND CONTRACTS FILES. 1915-1983. 71 cu. ft. Partial index, 4 vols.
Files primarily contain copies of leases for the rental of properties between the State of Illinois and individuals or companies. Entries generally include name and address of lessor; conditions of the lease (e.g., amount of rental fees, arrangement for utility payments); description of the leased property; date span of lease; and signatures of lessor, witnesses, representative of state agency leasing property, and Governor. Occasionally included are blueprints of the leased property and correspondence with the lessor.
Files infrequently contain copies of contracts between the Secretary of State and individuals and companies for providing goods and services. Entries for contracts generally include name and address of contractor; type (e.g., fuel, printing) and quantity of goods or services contracted for; conditions of the contract (e.g., manner of delivery); cost of contract; and signatures of contractor, witnesses, Secretary of State, and Governor. Generally included with contracts are performance bonds, statements of power of attorney, contract specifications, proposals of bidders for contracts, and correspondence with the contractors.
Series supersedes CONTRACT FILES, RS 364.002
103.043
REGISTER AND STATEMENTS OF LOBBYISTS. March 31, 1915-June 16, 1915. 1 vol. Index.
For each lobbyist register entries include name of lobbyist, home and Springfield addresses, name of employer, amount of salary and arrangement for payment of expenses, and a description of legislation lobbying for (e.g., minimum wage, automobiles and roads). Statements of lobbyists contain the same information. Also included is a list of lobbyists registered by the Secretary of State.
103.045
INDEX OF STATE LAWS RELATING TO COUNTIES. 1812-1905. 8 vols.
Record accesses acts passed by the General Assembly that affected counties. Entries for each county generally include description (e.g., creation of county, establishment of corporations) and type (i.e., public or private) of act, chamber of General Assembly in which act originated, session number of General Assembly in which law was enacted, enrolled act number, and volume and page number of session laws in which law appears. Also included for each county is an introductory section detailing the boundaries of the county, manner of designation of original county officials, name of the county seat, and date of county organization.
103.046
FILES ON RESOLUTIONS OF COUNTY BOARDS OF SUPERVISORS. 1942-1974. 1 cu. ft. No index.
Files contain certified resolutions of county boards of supervisors which either change the location of polling places for elections or redraw the boundaries of voting precincts. Also included is correspondence between county clerks and the Secretary of State concerning revision of the precincts or polling places. Occasionally included are maps of the redistricted areas and lists of precincts and polling places.
103.047
FILE ON DEPARTMENTAL RULES AND REGULATIONS. 1950-1972; 1977. 12.5 cu. ft. No index.
File contains correspondence acknowledging receipt and transmittal of administrative rules and regulations filed by state agencies and departments to establish official policy based on Illinois statutes and statements of certification of the rules. Copies of the rules and regulations are infrequently included after 1958.
103.048
FILES ON REGULATION OF WAGE RATES OF WORKERS EMPLOYED IN PUBLIC WORKS PROJECTS. 1954-1976. 30 cu. ft. No index.
File for each county includes resolutions, contracts, or agreements from state, county, or municipal governments or firms contracted for public works to regulate wages of laborers, mechanics, or other workers employed on public works; lists of prevailing rates of wages for various positions (e.g., operating engineers, plumbers) involved in construction work; and correspondence concerning acknowledgment of receipt of agreements. Added to the file after 1970 is correspondence from the U.S. Construction Industry Stabilization Committee reviewing and approving the wage rate agreements.
103.049
FILES ON LAND PURCHASES FOR ROAD DEVELOPMENT. 1970-1990. 23.5 cu. ft. No index.
File for each grantor includes copy of correspondence from the Attorney General to the Department of Transportation granting approval for land purchase; copy of warranty deed for land sale accompanied by a legal description of the tract; and a copy of the judicial order, decree, or judgment ascertaining just compensation to the grantor from the State of Illinois for property confiscated for highway purposes. Also included for 1971-1972 is a record of land purchased for road development which lists name and grantor, description of land, purchase price for land, county where land is located, and date of transaction.
103.050
FILES ON VIOLATIONS OF THE ILLINOIS UNEMPLOYMENT COMPENSATION ACT IN COOK COUNTY. 1961-1979. 1.25 cu. ft. No index.
Each file includes copy of complaint at law filed in circuit or municipal court of Cook County for unpaid contributions, interest, and penalties due to the Department of Labor for violations of the Illinois Unemployment Compensation Act; copy of summons to court; and infrequently copy of notice of determination and assessment of payment of fine. Accompanying court records is correspondence with the Attorney General advising of the filing of summonses and complaints at law.
103.051
CONTRACT FILES ON AUTOMOBILE LICENSE PLATES AND CHAUFFEUR LICENSE BADGES. 1919-1926. 0.25 cu. ft. No index.
Contract file for each year generally includes specifications for production of badges and plates, blueprints of plates, samples of work from bidding companies, and correspondence with companies concerning competitive bidding and granting of contracts for the production of badges and plates.
103.052
TRADEMARKS CORRESPONDENCE. 1943; 1951; 1956-1959. 8 cu. ft. No index.
Correspondence with holders of trademarks concerns the revocation, cancellation, or expiration of trademark registrations.
103.053
RECORD OF TRADEMARKS AND LABELS. 1891-1989. 57 vols. Partial index.
Entries include name and address of company using trademark, name and title of individual filing for registration, application number, date of filing for registration, and description of product represented by trademark. Occasionally included are lists of company products and affidavits of authenticity of company and trademark. Facsimile of each trademark or label also is inserted in record.
103.054
APPLICATIONS FOR THE REGISTRATION OF TRADEMARKS. 1896-1938. 20 cu. ft. Index.
Applications are for the registration of trademarks used on business products. Each application includes name and address of firm, name and title of individual filing for registration, and descriptions of the trademark and products to be identified by the trademark. Facsimile of trademark is attached to each application. Occasionally included are applications for renewal of registration of trademarks, certificates of renewal of trademarks issued by the Secretary of State, statements of power of attorney, documents of assignment transferring the right to use a trademark from one firm to another, and documents issued by other states (e.g., certificates of amendment of articles of incorporation, change of name of corporation).
103.055
APPLICATIONS FOR THE REGISTRATION OF DAIRY TRADEMARKS. 1917-1953. 2 cu. ft. Index.
Applications are for the registration of original trademarks of dairy companies used on dairy bottles and containers. Applications generally include name of the owner or corporate officer, place of business, purpose of the business (e.g., milk production), and descriptions of the containers and labels. Also included are facsimile drawings of milk containers and trademarks and occasionally correspondence concerning the applications.
103.056
REPORTS ON THE REGISTRATION OF TRADEMARKS. 1941; 1949. 7 cu. ft. No index.
Reports submitted by holders of trademarks acknowledge continued use of the trademarks. Each report lists name of description of trademark, name of present holder, manner of acquisition, and class of goods to which trademark applies (e.g., baggage, fertilizers, distilled alcoholic liquors).
103.057
INVENTORY OF THE PROPERTY OF THE SECRETARY OF STATE. 1927-1933. 0.5 cu. ft. No index.
Annual inventories record state property under the control of the Secretary of State. Entries for each kind of office equipment located in various offices include descriptions (e.g., chairs, tables) and quantities of items, cost per item, and total value of item. Descriptions and valuations of land and buildings are included. Recapitulations of inventories list total values of state property.
103.058
INVENTORY OF PROPERTY OF THE ILLINOIS EMERGENCY RELIEF COMMISSION. 1936. 1 vol. No index.
Inventory is of the furniture, equipment, and supplies held by the Illinois Emergency Relief Commission at its state headquarters building, county relief offices, and other offices. Inventory was taken before commission property was transferred to various governmental agencies in the counties. For each office entries include description and number of units, identification number, unit price, and total price of units. Valuation of state property in each office is totaled. Recapitulations of the inventory are included.
103.059
REGISTER OF VISITORS TO THE STATE HOUSE. 1892-1908. 1 vol. No index.
Entries include name and address of each visitor and date of visit.
103.060
REGISTER OF VISITORS TO THE CAPITOL DOME. 1900-1903. 1 vol. No index.
Entries include name and address of each visitor and date of visit.
103.061
EXECUTIVE SECTION. CORRESPONDENCE. 1907-1914. 28 vols. Index.
Letterpress copies of outgoing correspondence to various individuals and organizations from the Secretary of State concern notary public applications; applications for registration of labels and trademarks; and certificates of qualification, bonds, and commissions for county officials. Correspondence with governors of other states, state's attorneys, and law enforcement officials also concerns requisitions for extraditions.
103.062
EXECUTIVE SECTION. EXECUTIVE FILES. 1818-1987. 125.25 cu. ft. No index.
Files contain papers submitted to the Secretary of State by the Governor relating to executive actions of his office. Papers generally concern gubernatorial appointments of members of Congress, elected state officials, officers of state agencies, judicial officers, and county officers; oaths of office of state officials; confirmations or rejections of appointments by the General Assembly; resignations of state and judicial officers and notaries public; notifications of vacancies in county offices from county clerks; certifications of elections of county officials from county clerks; gubernatorial orders for special elections primarily for judicial positions; absences of the Governor from the state; restorations of citizenship to criminals; granting or denial of executive clemency or commutation of sentences; appointments of deputy clerks by county officials; and certifications of votes cast by presidential electors. Also included until ca. 1924 are proclamations of the Governor. Until 1949 Governor's veto messages of bills also are included. For 1873-1891 registration of trademarks of beverage manufacturers, bottlers, and dealers also are included.
For ca. 1824-1832 file also includes papers concerning Indians in Illinois (e.g., copies of treaties and speeches made by Indians and government representatives at peace conferences, depositions of Illinois citizens taken by state agents dealing with Indian depredations, copy of an address of the Governor to the General Assembly on the "Indian problem").
103.063
EXECUTIVE SECTION. EXECUTIVE REGISTER. 1818-1986. 22 vols. Index.
Register records daily official acts of the Governor. Typical actions noted in the register include proclamations of the Governor (RS 103.064); notices of vacancies in federal, state, judicial, and county offices; calls for special elections to fill vacancies in federal, state, judicial, and county offices; appointments and resignations of federal, state, judicial, and county officials; vetoes of General Assembly bills; absences of the Governor from the state; requisitions to and warrants from other states to apprehend fugitives; authorizations for issuance or refusal of executive clemency and commutation of sentences for criminals; restoration of citizenship rights to criminals; reports of various state officers, agencies, boards, and commissions; patents issued by the Governor for the sale of state land; commissions and resignations of notaries public; and commissions of state military officers. Until 1874 articles of incorporation for corporations are included. Beginning ca. 1897 papers from the Governor are frequently termed "executive orders."
103.064
EXECUTIVE SECTION. PROCLAMATIONS OF THE GOVERNOR. July 18, 1869-December 31, 1991. 33 vols. and 20 cu. ft. Index.
Transcriptions of proclamations of the Governor generally concern calls for special sessions of the General Assembly, announcements of constitutional amendments or election returns, designations of holidays or honorary occasions, establishment of rewards for the apprehension and conviction of criminals, and the establishment of quarantines. Beginning 1923 the original proclamations are filed in the record.
103.065
EXECUTIVE SECTION. JOURNAL OF THE GOVERNOR. February 8, 1853-February 24, 1857. 1 vol. No index.
Record is a chronological listing of the expenditures and receipts of the Governor's office. Journal entries include date and amount of expenditure or receipt, title of the account to which the transaction was posted, and description of transaction (e.g., type of service furnished, manner of payment).
Entries posted to ACCOUNTS OF THE GOVERNOR, RS.103.066.
103.066
EXECUTIVE SECTION. ACCOUNTS OF THE GOVERNOR. February 8, 1853-February 24, 1857. 1 vol. Index.
Ledger contains balanced accounts of expenditures and receipts for the Governor's office under the following headings: State Arsenal, Governor's House, State Treasurer, Interest Fund, Surplus Revenue Fund, and State Land Fund for the Purchase of State Indebtedness. Entries variously include date and amount of disbursement or receipt, name of payee or payor, and cause for disbursement (e.g., work done on Governor's mansion, Auditor's warrant on the State Treasury) or receipt (e.g., amount drawn on contingency fund, state indebtedness purchased, canceled, delivered over to the Auditor). Also included are balanced accounts for the state transfer agent in New York and various contractors.
Entries posted from JOURNAL OF THE GOVERNOR, RS 103.065.
103.067
EXECUTIVE SECTION. GOVERNOR'S OFFICE LEDGER. 1877-1888. 1 vol. Index.
Ledger consists of balanced accounts of the expenditures and appropriations for the Governor's office arranged under the following headings: Executive Mansion, Executive Office, and Contingency. Entries for disbursements variously include date and amount, name of payee, and number of voucher. For receipts entries include date and amount of appropriation.
103.068
EXECUTIVE SECTION. BONDS OF STATE OFFICIALS. 1809-1984. 14.5 cu. ft. Partial index.
Entries on each bond for elective and appointive offices generally include names of official and guarantors, date and amount of bond, title of office, signature of the Governor, and date of filing with Secretary of State. Beginning ca. 1850 the oath of office usually is included. After ca. 1917 certificate of power of attorney accompanies bond. Prior to 1917 bonds issued to private individuals and companies (e.g., Indian traders [1809-1818], citizens of Springfield to permanently locate the seat of government [1837], employment agencies [1901-1903]) occasionally are included.
103.069
EXECUTIVE SECTION. BONDS OF COUNTY OFFICIALS. 1809-1988. 22.5 cu. ft. Partial index, 1809-1962.
Bonds of circuit clerks (1819-1988), county clerks (1809-1962), recorders of deeds (1809-1982; 1984-1986), state's attorneys (1820-1988), coroners (1809-1841), and sheriffs (1809-1842) are included. Entries on each bond generally include names of official and guarantors, date and amount of bond, name of county in which official holds office, title of office, certification by county official, and date of filing with Secretary of State. Beginning 1848 the oaths of office also are included. Statements of power of attorney are included after ca. 1910. Occasionally included are bonds of city clerks (1949-1963) and village clerks (1959-1963).
103.070
EXECUTIVE SECTION. CERTIFICATES OF QUALIFICATION OF LOCAL OFFICIALS. 1819-1940; 1980-1984; 1986-1987. 49 cu. ft. No index.
Certificates of qualification of local officials include name and function of official, municipality or county of jurisdiction, date of appointment or election, and generally the amount of bond and oath of office. Certificates are included for these local officials: judges and clerks of probate and circuit courts, deputy clerks, justices of the peace, county auditors, assessors, recorders of deeds, treasurers, collectors, coroners, sheriffs, and police magistrates.
103.071
EXECUTIVE SECTION. REGISTER OF ILLINOIS CONGRESSIONAL OFFICIALS. 1818-1928. 1 partial vol. Index.
Record is a register of Illinois members of the U.S. Congress. Entries include name and address, title of congressman, date of election, number of congressional session elected for, and occasional remarks (e.g., name of predecessor or the appointment, resignation, or death of an official). District number of each representative also is given.
103.072
EXECUTIVE SECTION. REGISTER OF OFFICIAL OATHS ADMINISTERED TO MEMBERS OF THE GENERAL ASSEMBLY. 1871-1971; 1973-1985. 5 vols. and 1 cu. ft. No index.
Register entries include name of senator- or representative-elect, date of oath, number of district represented, session of General Assembly elected to, and name and title of presiding judge administering oath. After 1966 the oaths of office of the appointive positions in the General Assembly also are included (e.g., doorkeeper, postmistress).
103.073
EXECUTIVE SECTION. REGISTER OF MEMBERS OF THE GENERAL ASSEMBLY. Ca. 1812-1966. 1 vol. No index.
Entries for each legislator include name, chamber and number of General Assembly serving in, and occasional dated remarks (e.g., resignation, vacancy, death). Beginning 1824 the date of election, beginning 1868 the city of residence, and beginning 1892 the party affiliation of each legislator also are given. For each General Assembly the names and titles (e.g., engrossing clerk, sergeant at arms) of appointed officials also are included.
103.074
EXECUTIVE SECTION. REGISTER OF STATE OFFICIALS. 1809-1976. 8 vols. Index.
Entries for each elected or appointed state official variously include name and address; title of office held (e.g., constitutional officers; officials of boards, commissions, and institutions); date of appointment, election, or confirmation; beginning and, occasionally, expiration dates of commission; and occasional remarks (e.g., resignation of officer, date oath of office or bond filed, amount of bond). After 1927 register also includes dates of filing of bond and oath and the amount of bond.
103.075
EXECUTIVE SECTION. REGISTER OF COUNTY OFFICIALS. Ca. 1812-1968. 10 vols. Index.
Entries for each elected or appointed county official include name and title, name of county in which official holds office, and date of commission. Occasionally included are dates of election and filing of bond, amount of bond, names of sureties on bond, and remarks (e.g., residence, date of expiration of term). Officials generally included are recorders of deeds, treasurers, county clerks, circuit clerks, sheriffs, surveyors, state's attorneys, coroners, county judges, associate judges, probate judges, probate clerks, school commissioners, superintendents of schools, commissioners, and public administrators. Occasionally notaries public are listed.
103.076
EXECUTIVE SECTION. REGISTER OF JUDICIAL OFFICIALS. 1809-1941. 2 partial vols. Index.
Register of judicial officials holding office in the state court system (i.e., supreme, appellate, circuit) and other local courts (e.g., superior/Cook County, city, municipal). Entries generally include name and address; title and district number or name of office; and dates of election, commission, and expiration of term. Occasionally the term of office and dated remarks concerning reelection, resignation, or death of official are included. In addition to judges, a record of clerks of the various courts is included. Until 1872 information also is given for state's attorneys holding office in each of the circuit court districts.
103.077
EXECUTIVE SECTION. REGISTER OF JUSTICES OF THE PEACE AND POLICE MAGISTRATES. 1825-1964. 15 vols. Index, 1873-1889, 2 vols.
Entries include name and title of official, date of commission, name of municipality or precinct where commissioned, and occasional remarks (e.g., reason for leaving office). After 1872 entries also include date of expiration of commission and date and reason for vacancy from office.
103.078
EXECUTIVE SECTION. REGISTER OF PUBLIC ADMINISTRATORS, DEPUTY COUNTY CLERKS, AND DEPUTY CIRCUIT CLERKS. 1825-1983. 5 vols. Partial index.
Entries include name and title of appointed officer, name of county in which official holds office, and date of commission.
103.079
EXECUTIVE SECTION. OATHS OF COMMISSIONERS OF DEEDS IN OTHER STATES. 1845-1913. 4 cu. ft. No index.
Oaths of office of Illinois commissioners of deeds in other states, territories, and foreign countries were filed with the Secretary of State. Commissioners were appointed to certify deeds and other instruments and to administer oaths in other states and territories. Oath includes signatures of commissioner and legal witnesses and seal of office. Correspondence concerning recommendations for appointment and reappointment often is included.
103.080
EXECUTIVE SECTION. REGISTER OF COMMISSIONERS OF DEEDS APPOINTED OUTSIDE OF ILLINOIS. 1841-1940. 6 vols. Index.
Register is of individuals appointed by the Governor to certify deeds and other instruments and to administer oaths in other states and territories. Entries include name and residence or location of office of commissioner, date of commission, and occasionally the dates of payment of fees and filing oath.
103.081
EXECUTIVE SECTION. REGISTER OF COMMISSIONERS OF DEEDS OF OTHER STATES AND TERRITORIES RESIDENT IN ILLINOIS. 1838-1877. 1 vol. Index.
Record is of individuals appointed by other states to certify deeds and other instruments and to administer oaths in Illinois. Entries include commissioner's name, post office address, and state or territory representing; beginning and expiration dates of commission; and occasional remarks (e.g., term not limited, commission renewed, date filed).
103.082
EXECUTIVE SECTION. RECORD OF LICENSES GRANTED TO ORGANIZATIONS TO PARADE WITH ARMS. 1879-1882. 1 partial vol. No index.
Entries include name and location of organization, beginning and expiration dates of license, and purpose (e.g., to drill and parade, celebrate Independence Day, soldiers' reunion).
103.083
EXECUTIVE SECTION. CERTIFICATES OF PURCHASE FOR STATE LAND. 1819-1871. 3 cu. ft. No index.
Certificates indicating that full payment had been received on various state lands, primarily Illinois and Michigan Canal tracts and Vandalia lots, were filed with the Secretary of State in order that a patent or deed on the property could be issued. Each certificate usually contains name and residence of purchaser, legal description of tract or lot and square numbers, number of acres, price per acre, total purchase price, date of purchase, certification by official responsible for sale that full payment had been received (usually trustee of the canal, Auditor of Public Accounts, or State Treasurer), and indication that patent was issued usually with the date of issue.
103.084
EXECUTIVE SECTION. REPORTS ON SURVEYS OF STATE ROADS. 1826-1836; 1841. 1 vol. and 0.5 cu. ft. No index.
Reports, which generally were filed with both the Secretary of State and county commissioners courts by the various commissioners appointed to survey state roads, usually consist of survey field notes, plats, and, occasionally, construction cost estimates. Reports filed with the Secretary include those for roads from Peoria to Indiana state line/Danville (1826), Terre Haute Trace to Shelbyville (1827), Shelbyville to Big Vermilion River (1829), Lawrenceville to Shelbyville (1831), Shelbyville to Charleston (1831), Vincennes to Chicago (1831-1833), Chicago to Galena (1833), mouth of Cache River to St. Louis (1833), Peoria to Galena (1833), Mt. Carmel to Lawrenceville (1833), Bloomington to Urbana (1835), and Dutchman's Point to Wisconsin state line (1841).
Also included are petitions filed by inhabitants of towns requesting that a state road be established in their areas. These include proposed roads from Steven's Settlement (Shelby County) to state road near Sangamon County line (1827), Embarrass River to Clark County line (1830), Shelbyville to Decatur (1833), and Yorke and Darwin to Shelbyville (1836).
103.085
EXECUTIVE SECTION. REGISTER OF BLANK ILLINOIS AND MICHIGAN CANAL BONDS. Ca. 1842. 1 vol. No index.
Volume contains list of blank Illinois and Michigan Canal Bonds which were prepared for issue by the Governor and sent to the Secretary of State for registration. Quantity of interest coupons and face value is included for each bond registered. Record occasionally indicates that Auditor of Public Accounts' name is engraved on each coupon. Also included is a list of six bonds issued on account of public buildings on which the Auditor's and State Treasurer's signatures partly were obliterated.
103.086
EXECUTIVE SECTION. REGISTER OF STATE BONDED INDEBTEDNESS. May 1859-February 1875. 1 vol. Index.
Register was compiled by Secretary of State as state seal was affixed to bonds issued by the state. Types of bonds included Liquidation Bonds redeemable in 1862, 1865, and 1869; Penitentiary Bonds redeemable in 1867; Refunded Stock of 1870, 1876, and 1877; Refunded Illinois and Michigan Canal Stock redeemable in 1860; and War Fund Bonds and Thornton Loan Bonds redeemable in 1879. Entries for each registered bond include type and serial number of bond, name of individual or institution to which bond payable, date on which bond payable, and date on which state seal was affixed.
103.087
EXECUTIVE SECTION. REQUISITIONS FROM OTHER STATES. 1835-1949. 110 cu. ft. Index, 1869-1946, 6 vols.
Demands for the return of fugitives issued by other states upon Illinois are provided. Entries on each requisition include name and aliases of fugitive convicted of or charged with crime, description of crime, names of state and county where crime was committed, type of legal instrument on which charge was based, name of messenger to whom fugitive was delivered, signatures of Governor and Secretary of State from state demanding fugitive, and date of requisition. Endorsement of the Governor of Illinois to issue a warrant for surrender of fugitive usually is written on requisition. Requisitions usually are accompanied by applications for the issuance of requisitions from the prosecuting attorney of the county to the Governor and certified copies of bills of indictment, affidavits, criminal complaints, warrants for arrest, and other documents that verify applications for a requisition. Requisitions for parole violators usually are accompanied by certified copies of orders for parole, parole agreements, and orders for arrest.
Beginning 1950 requisitions are found in EXTRADITION PAPERS, RS 103.089.
103.088
EXECUTIVE SECTION. PETITIONS FOR REQUISITIONS TO THE GOVERNOR. 1867-1949. 52 cu. ft. Index, 1869-1951, 8 vols.
Petitions for the issuance of requests for the return of fugitives who fled outside the jurisdiction of the State of Illinois were submitted by state's attorneys to the Governor of Illinois. Entries on each petition for a requisition include name and aliases of fugitive, date and description of crime, names of Illinois county and municipality where crime was committed, type of legal instrument on which charge was based, date fugitive fled from Illinois, names of state and county to which fugitive fled, explanation of grounds for belief that that fugitive was in said state, name and address of messenger to whom fugitive was to be delivered, and signature of state's attorney. For criminals who escaped confinement or violated their parole entries also include prison number of inmate; name of court in which trial was held; term of sentence; and dates of conviction, entry into the penitentiary, parole, and parole violation. Endorsement of the Governor to issue a requisition usually is written on petition. Petitions generally are accompanied by certified copies of bills of indictment, affidavits, criminal complaints, warrants for arrest, and other documents which provide verification for the petition. For parole violators frequently included are certified copies of orders for parole, parole agreements, and orders for arrest. Beginning 1921 a copy of the Illinois statute upon which the charge against the fugitive is based is included.
Beginning 1950 petitions for requisitions are found in EXTRADITION PAPERS, RS 103.089.
103.089
EXECUTIVE SECTION. EXTRADITION PAPERS. 1950-1990. 172 cu. ft. Index.
Beginning 1950 REQUISITIONS FROM OTHER STATES (RS 103.087) and PETITIONS FOR REQUISITIONS TO THE GOVERNOR (RS 103.088) are incorporated into this record series. Description of contents for each series remains the same.
103.090
EXECUTIVE SECTION. REGISTER OF REQUISITIONS ISSUED BY ILLINOIS TO OTHER STATES 1869-1979. 4 vols. Partial index, 5 vols.
Entries for each requisition issued include name and aliases of fugitive, description of crime, name of Illinois county of jurisdiction, name of state to which requisition was issued, type of legal document requisition made upon (i.e., indictment, affidavit, complaint, warrant), date of issuance of requisition, name of messenger, and occasional remarks on payment or return of messenger.
103.091
EXECUTIVE SECTION. REGISTER OF REQUISITIONS ISSUED AND MESSENGERS' ACCOUNTS. 1881-1890. 1 vol. Index.
Entries for each requisition issued include fugitive's name, description of crime, county of jurisdiction, type of legal document on which charge was based (i.e, indictment, affidavit, complaint), date of requisition, name of state to which requisition issued, name and address of messenger appointed to deliver fugitive to Illinois, amount and date of approval of payment to messenger, and occasional remarks concerning amount claimed by messenger and manner of delivery of requisition.
103.092
EXECUTIVE SECTION. REGISTER OF WARRANTS ISSUED BY ILLINOIS ON REQUISITIONS FROM OTHER STATES. 1869-1979. 3 vols. Partial index, 4 vols.
Entries for each warrant issued include name and aliases of fugitive, description of crime, name of state issuing requisition, type of legal document requisition made upon (i.e., indictment, affidavit, complaint, warrant), date of issuance of warrant, name of messenger, and occasional remarks on payment of messenger.
103.093
EXECUTIVE SECTION. WARRANTS OF THE GOVERNOR. 1851-1923. 1.5 cu. ft. No index.
Orders to arrest fugitives from other states were issued by the Governor to all law enforcement officials in Illinois. Entries on each warrant include name of fugitive, description of crime, name of state demanding fugitive, type of legal instrument on which charge is based, name of messenger, date of warrant, and signatures of the Governor and Secretary of State. Certification of arrest and delivery of fugitive by law enforcement official also is included on warrant.
103.094
EXECUTIVE SECTION. MESSENGERS' WARRANTS. 1853-1857; 1867-1893; 1902-1905; 1912-1923. 1.5 cu. ft. No index.
Warrants were issued by the Governor of Illinois appointing and empowering messengers to return fugitives from other states to Illinois authorities. Entries for each warrant include name of fugitive, description of crime, name of Illinois county of jurisdiction, name of state fugitive fled to, date of warrant, and signatures of the Governor and Secretary of State. Certification of delivery of fugitive by messenger is included on warrant.
103.095
EXECUTIVE SECTION. EXTRADITION PETITIONS TO THE PRESIDENT. 1887; 1895. 0.25 cu. ft. No index.
Two petitions from the Governor to the U.S. President request that he apply to foreign governments for the extradition of fugitives. Documents accompanying the petitions include certified copies of depositions, indictments, court proceedings, and warrants.
103.096
EXECUTIVE SECTION. EXECUTIVE CLEMENCY FILES. 1835-1973. 522 cu. ft. Index, 1912-1973.
For early years, 1835-1860, files usually contain petitions and correspondence from concerned citizens on behalf of convicted individuals. Petitions and correspondence often include details of the offense and personal information about the applicant for executive clemency. Beginning in 1861 all material is filed in jackets which list applicant's name, age, sex, and residence; court term and county in which trial was held; description of crime; length of sentence; dates petitions and applications were filed in Executive Office; remarks on disposition of application and executive action; and date material filed with Secretary of State. Starting in 1874 jackets also list name of correctional institution in which applicant is confined and the name of applicant's attorney. Usually included within each jacket are petitions and correspondence which evaluate applicant's character and health and describe mitigating factors in the case; transcripts of trial proceedings; affidavits and depositions from judicial and prison officials concerning the advisability of granting clemency; and certified legal notices of application for clemency.
With the creation of the State Board of Pardons in 1897 the amount of material in each file increases significantly. Additionally included are board recommendations on applications signed by the Governor and members of the board, stenographic verbatim reports of board hearings, statements of fact, notifications of filing of applications, and receipts for commutations of sentences. Beginning in 1920 data listed on jackets expands to include applicant's register and case numbers, race, aliases, occupation, marital status, and number of children; name and address of correspondent; names of associates involved in crime; names of trial judge and state's attorney; and date due for parole hearing.
Beginning ca. 1930 jackets additionally include applicant's petition for executive clemency which gives a brief biographical sketch, summarizes previous criminal record, and describes the circumstances surrounding the commission of the crime; visitors' reports; prediction reports submitted by sociologist-actuaries; parole progress reports; classification reports; medical progress reports; punishment records; and work assignment records. For 1971-1973 material no longer is filed in jackets. Often the original recommendation to the Governor is no longer in the file.
Included in this series is approximately 6 cu. ft. of material relating to clemency for the "anarchists" convicted in connection with the Haymarket Riot of 1886. Some of this material, primarily petitions, witnesses' affidavits, transcripts of coroner's inquests, and correspondence, also concerns other labor disturbances occurring over 1877-1886.
For Parole and Pardon Board action in executive clemency cases, see RS 403.011 and RS 403.012.
103.097
EXECUTIVE SECTION. RECORD OF APPLICATIONS FOR PARDON. 1867-1901. 4 vols. Index.
Entries for each pardon application include inmate's name; description of crime; county of jurisdiction; date and term of sentence; place of confinement; number of application for pardon; dates of filing of application and, if approved, pardon; and occasional dated remarks concerning the disposition of the application. Beginning 1891 entries also include name of attorney or representative for applicant.
103.098
EXECUTIVE SECTION. RECORD OF COMMUTATIONS OF SENTENCE. 1877-1927. 1 vol. Index.
Entries for each inmate include name, description of crime, county and court of jurisdiction, terms of sentence and commuted sentence, place of confinement (e.g., Joliet, county jail), dates of conviction and commutation of sentence, and occasional dated remarks (e.g., transfer to another institution, discharge).
103.099
EXECUTIVE SECTION. RECORD OF PARDONS GRANTED. 1865-1987. 6 vols. Partial index, 2 vols.
Entries for each inmate include name, description of crime, county of jurisdiction, date and term of sentence, place of confinement, and dates of filing of application for pardon and pardon date. For 1865-1876 entries also include number of application for pardon and number of pardon with occasional remarks (e.g., date set for release, payment of fines, names of individuals recommending pardon). Also included are the title of the court of jurisdiction (1869-1931) and detailed remarks relating to the circumstances and reasons for pardons (1870-1873).
103.100
EXECUTIVE SECTION. RECORD OF PARDONS DENIED. 1897-1935. 2 vols. Index.
Entries for each inmate include name and date pardon was denied.
103.101
EXECUTIVE SECTION. CERTIFICATES OF RESTORATION OF CITIZENSHIP RIGHTS. 1866-1912. 5 cu. ft. No index.
Certificates from wardens of the state penitentiaries to the Governor recommend that citizenship rights be restored to discharged inmates. Entries for each discharged inmate generally include home address; name; register number; description of crime; county and court of jurisdiction; term of court in which trial was held; term of sentence; dates of confinement, discharge, and issuance of certificate; amount of time deducted from sentence; and signature of warden. Reason for restoration of citizenship rights occasionally is noted. Beginning 1890 approval of Governor for restoration of citizenship rights is noted. Frequently included with certificates are incoming correspondence from discharged inmates and interested individuals to the Governor concerning approval for restoration of citizenship rights.
103.102
EXECUTIVE SECTION. RECORD OF RESTORATIONS OF CITIZENSHIP RIGHTS. 1869-1971. 6 vols. Partial index, 2 vols.
Entries for each inmate include name, description of crime, county and court of jurisdiction, term of sentence, place of confinement (e.g., penitentiary, Joliet, Chester), and dates of conviction and restoration of citizenship rights.
103.103
EXECUTIVE SECTION. CONVICT REGISTER. 1867-1885. 4 vols. No index.
Entries for each inmate include name and register number, description of crime, county of jurisdiction, term of court, date received at penitentiary, term of sentence, and date and circumstances of discharge. Registers are for penitentiaries at Joliet (1867-1885) and Chester (1878-1885).
103.104
EXECUTIVE SECTION. REGISTER OF NOTARIES PUBLIC. 1858-1924. 28 vols. Index for Cook County, 1858-1924; index for all other counties, 1858-1906, 5 vols.
Entries generally include name and address of notary public, beginning and expiration dates of commission, date of filing of bond, names of sureties of bonds, and occasionally date of and reason for vacancy from office.
103.105
EXECUTIVE SECTION. NOTARY PUBLIC BONDS. 1819-1869. 4 cu. ft. No index.
Each notary public bond lists names and addresses of notary public and guarantors, name of official or notary certifying bond, and date of commission.
103.106
EXECUTIVE SECTION. PETITIONS FOR NOTARIES PUBLIC. 1833-1884. 20 cu. ft. No index.
Petitions are signed by voters of municipalities requesting the Governor to appoint named individuals as notaries public for counties.
Additional petitions occasionally are found in Governors' correspondence files, RS 101.001-RS 101.035.
103.107
EXECUTIVE SECTION. LISTS OF EXPIRED NOTARY PUBLIC COMMISSIONS. 1878-1882. 0.5 cu. ft. No index.
Entries include name and address of notary and expiration date of commission.
103.108
EXECUTIVE SECTION. STATEMENTS OF POWER OF ATTORNEY GRANTED BY INSURANCE COMPANIES. 1933-1974. 1 cu. ft. No index.
Statements of power of attorney granted by insurance companies chartered in other states authorize attorneys to execute bonds on behalf of the companies. Also included after 1968 are annual financial statements of the companies and statements of authorization from the Department of Insurance for the companies to act as sureties for the bonds for the following year.
103.109
EXECUTIVE SECTION. RECORD OF LICENSES GRANTED TO STRUCTURAL ENGINEERS. 1915-1921. 2 vols. Index.
Record of licenses granted to structural engineers by the Board of Examiners of Structural Engineers were required to be recorded with the Secretary of State. Entries include name, age, and birthplace of engineer; date and number of license; names of secretary and treasurer of the Board of Examiners of Structural Engineers; and date of certification of recording by the Secretary of State. After 1917 licenses were granted by the Department of Registration and Education.
103.110
EXECUTIVE SECTION. RECORD OF FEES RECEIVED. December 1, 1914-December 29, 1972. 58 vols. No index.
Entries include name and residence of individual paying fee, date of receipt, and amount of and reason for payment (i.e., notary public, requisition, trademark, justice of the peace, police magistrate, "miscellaneous"). After 1959 trademark column entry was replaced by "county officers." Receipts were totaled daily.
Corporations Division
103.111
OUTGOING CORRESPONDENCE. 1899-1912. 59 vols. Index.
Copies of outgoing correspondence to corporations concern the filing of or payment of fees for anti-trust affidavit, annual report, application for reinstatement, and certificate of dissolution documents required by statutes to be submitted to the Secretary of State.
103.112
DISSOLVED DOMESTIC CORPORATION CHARTERS. 1849-1979. 3,335 cu. ft. Index.
Files concern the incorporation, regulation, and dissolution of for-profit and not-for-profit corporations chartered under the laws of Illinois. Documents filed by for-profit corporations variously include articles of incorporation, articles of amendment to articles of incorporation, charters and bylaws, articles of merger, certificates of increase of capital stock, certificates of issuance of stock within authorized amount, statements of cancellation of shares, certificates of designation or change of registered agent and registered office, certificates of change of name or address, annual reports, annual reports and applications for reinstatement, statements of reduction of stated capital, statements of reduction or elimination of paid-in surplus, reports of issuance of shares and increases in stated capital and paid-in surplus, certificates of newspaper publication accompanied by notices of stockholders' meetings published in newspapers, statements of intent to dissolve by voluntary action of the corporation, and articles of dissolution. Entries for articles of incorporation generally include name and address of corporation, names and addresses of individuals proposing to form the corporation or subscribers to the capital stock of the corporation, purpose of corporation, duration of corporate charter, number of directors, valuation of total capital stock and each share, and number of shares issued. Before 1934 also included are the names and addresses of the members of the board of directors and total cash value and number of shares held by each shareholder.
Beginning 1918 entries additionally include percentage of business to be transacted in Illinois for the following year, percentage of property to be located in Illinois for the following year, amount and class (i.e., common, preferred) of shares of capital stock having either par or no-par-value which is proposed to be issued immediately, and amount and class of shares of capital stock having either par or no-par-value actually paid in. After 1933 entries concerning capital stock are altered to include number and class of shares of capital stock having either par or no-par-value which the corporation is authorized to issue, and the number, class, and total value of shares of capital stock which the corporation proposes to issue.
Documents issued by the Secretary of State variously include notices to the Attorney General for cancellation of charter for failure to make annual report; assessments of franchise taxes and other fees; warrants to county sheriffs to collect fees due from corporations; and certificates issued for incorporation, amendments to the articles of incorporation, merger, increase of capital stock, increase in number of directors, change of name, and dissolution. Documents issued by county courts variously include statements of filing decrees of dissolution, court orders vacating decrees of dissolution, and complaints at law. Files also occasionally include correspondence.
Documents filed by not-for-profit corporations variously include articles of incorporation, amendments to articles of incorporation, articles of merger, certificates of designation or change of registered agent or registered office, certificates of change of name, not-for-profit corporation index cards, annual reports, notices to the Attorney General from the Secretary of State that cancellation of charter was in order for failure to make annual report, statements of filing of decree of dissolution by county courts, court orders vacating decree of dissolution, and articles of dissolution. Entries for articles of incorporation include names and addresses of individuals proposing to form a corporation, name and address of corporation, purpose and duration of corporation, and names and addresses of members of the board of directors. After 1943 entries also include names and addresses of registered agent and registered office. Files also occasionally include correspondence.
103.113
DISSOLVED FOREIGN CORPORATION CHARTERS. 1897-1979. 970 cu. ft. Index.
Files concern the incorporation, regulation, and dissolution of for-profit and not-for-profit corporations that wanted to do business in Illinois but were chartered under the laws of other states. Documents filed by for-profit corporations variously include applications for license or certificate of authority, interrogatories propounded, applications for amended license, certificates of designation or change of registered agent and registered office, affidavits of corporate officials, reports of issuance of shares and increases in stated capital and paid-in surplus, reports of change in stated capital and paid-in surplus, statements of reduction or elimination of paid-in surplus, certificates of issuance of stock within authorized amount, applications for certificate of withdrawal and final report, and annual reports. Documents issued by the Secretary of State variously include assessments of franchise taxes and other fees; warrants to county sheriffs to collect fees due from corporations; and certificates issued for license or authority to transact business in Illinois, amended license, withdrawal, and revocation of authority to transact business in Illinois. Also included are certified copies of incorporation documents from the state in which the foreign corporation was chartered (e.g., articles of incorporation, articles of merger, statements of reduction of capital stock).
Entries on applications for license or certificate of authority generally include name and address of corporation, name of state incorporated in, date of incorporation, purpose and duration of corporation, locations of places of business, names of states and foreign countries where the corporation transacts business, names and addresses of officers and directors, names and addresses of registered agent and registered office, amount of state capital of corporation, estimated total value of all property of corporation that will be located in Illinois, estimated amount of annual business of the corporation to be transacted in Illinois, and amount of authorized capital stock. After 1925 entries additionally include the name and class (i.e., common, preferred) of shares having par or no-par-value which the corporation has authority to issue and the number and class of shares having par or no-par-value which the corporation proposes to issue.
Documents filed by not-for-profit corporations variously include applications for certificate of authority, certificates of designation or change of registered agent and registered office, not-for-profit corporation index cards, certificates of revocation issued by the Secretary of State, applications for certificate of withdrawal, and certified copies of incorporation documents from other states.
Entries on applications for certificate of authority include name and address of corporation, date of incorporation, name of state incorporated in, purpose and duration of corporation, names and addresses of registered agent and office, names of other states and foreign countries where corporation transacts business, and names and addresses of officers and directors.
103.114
INDEX TO CORPORATIONS ISSUED CHARTERS. 1818-1915. 46 vols.
Entries variously include name and location of corporation, purpose of filing documents (i.e., organization, change of name, increase of stock, dissolution), date of filing, and the number of the incorporation charter or the numbers of enrolled acts establishing or amending charter. Prior to 1870 corporation charters are filed with ENROLLED ACTS OF THE GENERAL ASSEMBLY (RS 103.030). Charters were granted to the following types of corporations: agricultural, banks, benevolent, bridges, building and loan, cemeteries, educational, ferries, insurance, manufacturing, mercantile and miscellaneous, mining, not-for-profit, printing and publishing, religious, roads, telephone and telegraph, and transportation.
103.115
RAILROAD RECORD. 1872-1974. Fair copy: 96 vols. Original copy: 50 cu. ft. Index (RS 103.116).
Transcriptions are of legal documents required to be filed by corporations involved in the construction, maintenance, or operation of railroads. The type of documents filed include articles of incorporation, bylaws and amendments to bylaws, certificates of renewal of charter, articles of consolidation, deeds, mortgages, leases, contracts, releases, and resolutions of the corporations' stockholders. Articles of incorporation provide the following information: name of corporation, places of origin and destination of railroad, location of principal business office, duration of corporation, names and addresses of persons involved in forming the corporation, names of members of the board of directors and company officials involved in management, amount of capital stock, and the number and amount of shares of capital stock.
103.116
INDEX TO RAILROAD RECORD. 1850-1962. 10 vols.
Index to RAILROAD RECORD (RS 103.115) includes name of railroad corporation or corporation involved in the construction, maintenance or operation of a railroad; purpose of filing documents (e.g., bill of sale, agreement, lease, organization, bylaws, consolidation, dissolution); date of filing; and an occasional incorporation charter number.
103.117
ARTICLES OF INCORPORATION OF THE TERRE HAUTE AND ALTON RAILROAD. 1850. 1 vol. No index.
Volume contains articles of incorporation of the Terre Haute and Alton Railroad including names and addresses of the directors and a list of subscribers to railroad stock showing names, addresses, number of shares held, total value of stock, and amount paid in.
103.118
CHARTERS OF PACKET BOAT COMPANIES. 1852-1867. 1 vol. No index.
Transcriptions are of articles of incorporation of packet boat companies involved in the transportation of passengers, mail, or freight. Articles of incorporation include name and location of corporation, valuation and number of shares of capital stock, names and residences of individuals signing articles, value of stock held by each, and duration of corporate charter. Occasionally articles of consolidation of railroad corporations are entered.
103.119
RECORD OF ORGANIZATION OF CORPORATIONS. July 1, 1872-February 28, 1873. 2 vols. No index.
Documents include statements filed by individuals for the organization of a corporation, authorizations granting the applicants as commissioners the right to open books for the subscription of capital stock, reports of the commissioners listing the names of individuals subscribing to stock with the total cash value and number of shares held by each, notices of meetings mailed by the commissioners to the stock subscribers for the purpose of electing a board of directors showing the names of elected directors, and statements of certification of organization. Statement for organization includes the name and location of corporation, names of commissioners, purpose of corporation, duration of corporate charter, valuation of total capital stock and each share, and the number of shares issued.
103.120
DAILY RECORD OF CHARTERS ISSUED TO DOMESTIC CORPORATIONS. 1892-1965. 28 vols. No index.
Entries include name and location of corporation, capital stock valuation, date of filing of statement and issuance of license, date of filing of report and issuance of final certificate of organization, and duration of corporate charter. For 1892-1913 entries also include purpose of corporation (e.g., manufacturing, mining). Beginning 1915 incorporation charter number is given and from 1947-1964 the type of stock issuance, either par or no-par-value, also is listed.
103.121
DAILY RECORD OF CHARTERS ISSUED TO FOREIGN CORPORATIONS. 1897-1938. 4 vols. No index.
Entries include name of corporation; incorporation charter number; date of issuance and duration of charter; name of state originally organized in; and remarks on dissolution, change of name, or consolidation of corporation. For 1897-1909 entries also include valuation of capital stock and location of principal office in Illinois.
103.122
DAILY RECORD OF CHARTERS ISSUED TO NON-PROFIT CORPORATIONS. 1853-1905. 1 vol. No index.
Entries include name and location of corporation, incorporation charter number, purpose of corporation (e.g., education), and occasional remarks on dissolution of corporation.
103.123
REGISTER OF LICENSES AND CERTIFICATES OF ORGANIZATION ISSUED TO CORPORATIONS. 1869-1892. 4 vols. Index, 1872-1886.
Record is of corporations issued licenses to open books for the subscription of capital stock and certificates of organization. Entries for each corporation include name and location of corporation; purpose of corporation (e.g., mining, benevolent); duration of corporate charter; valuation of capital stock; date of filing of statement for organization and issuing of license; and infrequent remarks on issuance of a new charter, increase of capital stock, or dissolution of corporation. For 1881-1891 entries also include whether corporation is for-profit or not-for-profit and the dates of filing of reports of commissioners and the issuing of certificates of organization.
103.124
REGISTER OF THE ISSUANCE OF ADDITIONAL CAPITAL STOCK. 1925-1965. 21 vols. No index.
Entries for each corporation issuing additional capital stock consist of name of corporation, date certificate for issuance of stock filed, quantity of capital stock issued for cash or property, and total quantity of capital stock issued. Quantities of capital stock are broken down into number of common or preferred shares for both par-value and no-par-value stock. For no-par-value stock, amount of consideration received also is given. Beginning 1935 entries are altered to include name of corporation, date certificate for issuance of stock filed, quantity of capital stock broken down into number of common or preferred shares issued for both par-value and no-par-value stock, value of stated capital and paid-in surplus acquired without issuance of additional shares, total number of common and preferred shares issued for both par-value and no-par-value stock, and total value of stated capital and paid-in surplus.
103.125
RECORD OF CORPORATION CHANGES AND DISSOLUTIONS. 1894-1965. 32 vols. No index.
Record is of changes in and dissolutions of corporations which require legal registration. Entries for each corporation include name of corporation, type of change or dissolution enacted (i.e., change of name or location, amendments to bylaws, increase or decrease of capital stock, consolidation with another corporation, increase in the number of trustees, amendment to object of charter), and date of filing. When applicable the following entries are included: former and present locations, number of shares of former and present capital stock, and number of former and present trustees (1894-1947 only). Beginning 1915 incorporation charter number also is given.
103.126
RECORD OF REINSTATEMENTS OF DOMESTIC CORPORATIONS. |
