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The Department of Finance, created by the Civil Administrative Code of 1917, assumed duties formerly exercised by the Governor, Auditor of Public Accounts, State Treasurer, Secretary of State, and Legislative Reference Bureau. The new department was responsible for preparing the annual budget, performing audits of executive departments, installing a uniform bookkeeping-accounting system, and executing such housekeeping duties as purchasing and property control.
In 1919 the Tax Commission was created (L. 1919, p. 718). The enacting legislation stated that the commission was to exercise its duties in regard to the assessment of property for taxation without any direction, supervision, or control by the director of the Department of Finance. The director was, however, to serve as the commission's secretary and executive officer and was to supply all necessary clerical and administrative support.
As various taxes were instituted the Department of Finance was made responsible for their administration and collection. The taxes included those on motor fuel, liquor, retailers' occupation, public utilities, cigarettes, and oil-producing (L. 1929, p. 625; L. 1933, pp. 519, 924; L. 1937, p. 1952; L. 1941, vol. 1, pp. 1043, 1068). When the Department of Revenue was created in 1943 responsibilities for the above taxes and for the safety and purity of illuminating oils and gasoline were transferred to it (L. 1943, vol. 2, p. 300). The Tax Commission also was abolished by omission at this time and its powers and duties were assumed by the Department of Revenue.
In 1933 the Department of Finance received jurisdiction over the Division of Multigraphing, the Division of Printing, and the Division of Purchasing and Supplies from the abolished Department of Trade and Commerce (L. 1933, p. 1061). In 1967 the responsibilities for printing and purchasing were transferred to the newly created Department of General Services (L. 1967, p. 2788). That department also assumed the administration of the Property Control Act from the Department of Finance in 1970 (P.A. 76-2028, pp. 91-92).
The preparation of the annual budget was assumed by the Bureau of the Budget when it was created in 1970 (P.A. 76-2411, pp. 841-843). In 1965 the Department of Finance became responsible for managing the procurement, retention, installation, maintenance, and operation of all electronic data processing equipment used by state agencies (L. 1965, p. 2398). This function is performed by the Management Information Division. The department also remains responsible for establishing and maintaining standards for financial accounting and statistical reporting by state agencies.
202.001
DIRECTORS' ADMINISTRATIVE RECORDS. 1949-1952; 1962-1968; 1970-1973. 30 cu. ft. No index.
Records consist primarily of correspondence; reports and publications on computer systems and data processing programs used in other states; monthly financial reports, 1949-1952, on agencies' special funds and regular expenses (e.g., for salaries, contractual services, travel, printing); accounting surveys and budgets for state agencies; reports and material from the Illinois Industrial Commission, Illinois Petroleum Leases Commission, Illinois Coal Production Commission, Bureau of the Budget, Advisory Committee on State Purchasing, and the New Construction Planning and Procurement Commission Subcommittee; report of fiscal operations and educational programs of various state universities; audit of the Management Information Division; weekly performance reports on electronic data processing reliability and teleprocessing application availability; report on the number and seating capacity of conference rooms in various departments; minutes of interdepartmental meetings; and organizational charts of state government.
Departmental correspondence mainly concerns budgets for state agencies; purchasing practices; data processing and information management and retrieval, including material on software, systems assurance, and grants for research and development; personnel matters (e.g., placement services, applications for employment, Governor's Awards Program); state travel policy; federal revenue sharing; court of claims cases; contracts compliance program; and procedures for proposing legislation.
202.002
PROCEDURAL AUDITS FILES. 1958-1970; 1975-1978. 61 cu. ft. No index.
Examinations include a review of agencys' financial and management policies, internal controls, accounting methods and procedures, and reporting practices. Staff working papers concern the statutory basis for the agency, nature and extent of services performed and services provided, overall objectives and plans, sources of information, organizational structure, floor plans, numbers of employee work performance, programs and projects products, funding, internal allotment system, agency clientele, fees charged, accounting procedures, and records systems. Finished audits include general findings, indexes and summaries of recommendations, review of organization and functions, scope of audit, disposition of prior recommendations, and comments and current recommendations.
For other AUDIT REPORTS see RS 105.033 and RS 107.001.
202.003
MANAGEMENT INFORMATION DIVISION DIRECTOR'S CORRESPONDENCE. 1969-1972. 2 cu. ft. No index.
Correspondence and internal memoranda concern agency use of electronic data processing equipment and include such topics as payroll processing, property control, privacy, proposed legislation relating to automation applications, and training prisoners as programmers at the Department of Corrections.
These records are available at the Illinois State Archives, Office of the Secretary of State.
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