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In 1865 the General Assembly instructed the directors of the Illinois Institution for the Education of the Deaf and Dumb to establish an Experimental School for the Instruction and Training of Idiots and Feeble-Minded Children in the State of Illinois (L. 1865, p. 78). The school was temporarily located in Jacksonville and after a five-year trial period the General Assembly incorporated it as the Illinois Institution for the Education of Feeble-Minded Children (L. 1871, p. 417).
As one of the state's permanent charitable institutions, it was to provide care, support, training, and education for mentally deficient children. A three-member board of trustees, appointed by the Governor, exercised general supervision and selected a superintendent to operate the institution. They also were subject to the investigative authority of the Board of State Commissioners of Public Charities. Appropriations for the acquisition of land and the construction of buildings were made in 1875 but the institution's permanent quarters in Lincoln were not occupied until 1878. In 1877 the institution's name became the Illinois Asylum for Feeble-Minded Children (L. 1877, p. 13).
The institution had its own hospital and shops in which inmates manufactured brushes, mattresses, and shoes. Inmates also worked on a nearby farm owned and operated by the institution.
In 1909 the Board of State Commissioners of Public Charities and the boards of trustees of all state charitable institutions were abolished and executive and administrative control was transferred to the newly created Board of Administration (L. 1909, p. 102). Under the new board the institution became Lincoln State School and Colony.
With the passage of the Civil Administrative Code in 1917 the Department of Public Welfare assumed all responsibility for the school and retained control until the creation of the Department of Mental Health in 1961 (L. 1961, p. 2666). The school's name which had been shortened to Lincoln State School in 1953 was again altered to Lincoln Developmental Center in 1975 (P.A. 79-581, p. 1895).
Access to some of these records is restricted according to the provisions of the Mental Health Code and the State Records Act of 1957 as amended.
254.001
MINUTES OF BOARD MEETINGS. March 8, 1865-December 27, 1909. 3 vols. No index.
Minutes of special and quarterly meetings of the institution's board of trustees concern such matters as construction plans; approval of expenditures, bids, and contracts; employee appointments and salaries; and formulation of policy.
254.002
CORRESPONDENCE. 1867-1899; 1910; 1912; 1918-1923; 1925; 1933-1939. 34 vols. and 1 cu. ft. Index, 1867-1898.
Correspondence of institution's superintendent/managing officer primarily includes letterpress copies of letters to inmates' families concerning inmate support and means of obtaining county assistance, progress of inmates, and receipt of clothing for inmates. Also included are letters written for inmates and semiannual statements of payments due for clothing. Beginning 1899 correspondence concerns employee vacations, salary increases, appointments of teachers, county payments for inmate support, institutional purchasing practices, transfer of inmates to Dixon State Colony, 1912 tonsillitis epidemic in Lincoln, and the institutional nursing program.
254.003
GENERAL ORDERS. 1911-1918. 1 vol. No index.
General orders were received from the Board of Administration and the Department of Public Welfare by managing officers or superintendents of all state charitable institutions. Orders concern administrative matters such as employee regulations, submission of requisition forms and vouchers, purchase of institutional supplies, and budgeting problems. Also included is a copy of the managing officer's June 1920 biennial report to the Department of Public Welfare.
254.004
ADMISSION APPLICATIONS. May 7, 1865-August 1906. 53 vols. Index, 1865-1887.
Applications for admission to the institution filled out and signed by applicant's parent or guardian and family physician include applicant's name, age, and residence; application number and date received; action taken on application; and reason for rejection. Applications also contain answers to questions concerning applicant's physical and mental limitations and family medical history. Tintype pictures of applicants infrequently accompany applications.
254.005
REGISTER OF APPLICATIONS. 1865-1908. 5 vols. No index.
Register entries include applicant's name, age, and sex; city, county, and state of residence; occasional remarks on applicant's health; application number and date received; action taken on application; reason for rejection; and address of parent or correspondent.
254.006
REGISTER OF ADMISSIONS. 1881-1910. 2 vols. Index, 1899-1910.
Register entries include inmate's name, age, sex, town, and county of residence; means of support (i.e., county, private); date of admission; register number; and name and address of parent or correspondent. Volume for 1881-1898 also indicates inmate's race.
254.007
REGISTER OF READMISSIONS. 1881-1898. 1 vol. No index.
For each inmate readmitted to the institution entries include name, age, sex, race, town and county of residence, means of support (i.e., county, private), date of readmission, former register number, and name and address of parent or correspondent.
254.008
INMATE ROSTER. Ca. 1865-1905. 4 vols. No index.
Alphabetical roster of inmates includes each inmate's name, application number, and town, county, and state of residence.
254.009
REGISTER OF INMATES. 1879-1891; 1893-1908. 19 vols. No index.
Register entries for each inmate include name, age, application number and date of admission, number of years at institution, type of commitment bond (i.e., county, private), and name and address of correspondent. Beginning 1895 volumes occasionally include commitment bond number; family physician's name and address; description of inmate's physical, mental, and speech limitations; and dates of readmission, return to institution, discharge, or death.
254.010
DESCRIPTIVE REGISTER OF INMATES. 1865-1894. 2 vols. Index, 1894.
Register entries for each inmate include name, age, register number, sex, weight, height, residence, date entered institution, circumference and diameter of head, bitemporal diameter, and dimensions of fronto occipital arc and transversalis arc. Remarks on inmate's medical history, motor abilities, speech and language skills occasionally are included. Dates of readmission, transfer, discharge, or death infrequently are given.
254.011
CASE HISTORIES. May 7, 1865-September 27, 1930. 2 vols. No index.
For each inmate information includes name, sex, race, town and county of residence, application number and date of admission, means of support (i.e., county, private), manner of commitment, description of temperament, assigned causation of mental condition, form of disease, present age and age at time of first attack, duration and number of attacks, any complications arising from condition, date and cause of discharge, and condition at time of discharge. Beginning in 1897 also listed are inmate's nationality, birthplace, education level, length of residence in Illinois, and parents' birthplaces and occupations. Beginning in 1914 histories also give inmate's height, weight, color of eyes and hair, and marital status.
254.012
COUNTY LISTS OF INMATES. Ca. 1896-1935. 5 vols. No index.
Listings of inmates by county give each inmate's name and means of support (i.e., county, private). Some lists also include dated notes on admission, discharge, escape, parole, and death.
254.013
REGISTER OF INMATES BY COUNTY. Ca. 1872. 1 vol. No index.
Register of inmates from each county lists each inmate's name, age, sex, race, birthplace, record of prior institutionalization, post office address, whether indigent, and by whom to be supported (i.e., county, family). Occasionally given are inmate's occupation and remarks on inmate's physical or mental condition.
254.014
LISTS OF INMATES. No date. 2 vols. No index.
Lists of institutional inmates give names only.
254.015
SUPERINTENDENT'S LIST OF INMATES. 1883-1886. 0.1 cu. ft. No index.
Superintendent's partial listing of inmates includes inmate's name, sex, means of support (i.e., county, private), and remarks on inmate's ability to earn a livelihood, improvement in condition, or death. Yearly totals are given for the numbers of males and females listed, combined number, and the numbers of inmates supported by counties and privately.
254.016
INMATES ON PAROLE. Ca. 1907. 1 partial vol. No index.
List of inmates on parole since February 1, 1907 includes each inmate's name, date of parole, and occasionally dates of discharge or readmission.
254.017
DISCHARGE RECORD. 1916-1938. 1 vol. No index.
Monthly listings of inmates discharged from the institution include each inmate's name, register number, date and cause of discharge, inmate's condition at time of discharge, and place to which inmate was discharged.
254.018
ATTENDANCE RECORDS. 1908-1920. 12 vols. No index.
Daily attendance record for staff and inmates gives total numbers of staff and inmates present and absent. Attendance sheets also contain a listing for each county of the numbers of male, female inmates, total numbers of inmates from each county, and aggregate total of inmates from all counties. Record also indicates any change in institutional population since previous day (i.e., admissions, discharges, deaths, resignations, dismissals).
254.019
SCHOOL PROGRESS REPORTS. 1868-1871; 1884-1892. 3 vols. Index, 1868-1871.
Detailed biannual reports are on each inmate's improvement in school subjects and occupational skills. Each report is signed and dated by teacher submitting report.
254.020
SURVEYS OF INMATE PROGRESS. 1869-1873; 1878-1880. 2 vols. Index.
Questionnaires filled out by parents or guardians of each inmate include thirty-five questions concerning inmate's improvement while at the institution. Each questionnaire lists inmate's name and residence, length of time at institution, frequency of parent's or guardian's visits, and specific responses to questions on noticed improvement in inmate's health, personal appearance, motor abilities, speech and vocabulary, judgment, memory,
classwork, temperament, and ability to distinguish between right and wrong.
254.021
RECORD OF INMATE IMPROVEMENT. 1865-1875; 1879-1881. 3 vols. Index, 1879-1881.
Yearly summary of each inmate's progress includes inmate's name and remarks on improvement in such areas as physical coordination, perception of form and color, vocabulary and reading ability, writing and mathematical skills, drawing aptitude, knowledge of geography, conduct and habits in and out of classroom, and ability to perform useful tasks.
254.022
WEIGHT BOOK. 1896-1907. 1 vol. No index.
Monthly record is of each inmate's weight. Record also indicates if inmate was away from institution, in the hospital, or had died.
254.023
RECORD BOOK. 1880-1881. 1 vol. No index.
Volume contains numerous lists of inmates, including rosters of inmates grouped by school grade classification, a list of teachers and their students, and lists of boys and girls detailed for work. Also included is a description of gymnastic exercises conducted at the institution.
254.024
FEMALE INMATES' RECORD BOOK. 1883-1901. 1 vol. No index.
Monthly menstruation record lists each female inmate's name and day of each month on which menstruation began.
254.025
BUILDING CENSUS. January 26, 1907-December 31, 1907. 1 vol. No index.
Daily record is of inmate population of each institutional building. Each building is listed along with the number of inmates present. Total population for all buildings also is listed daily.
254.026
MOVEMENT OF INMATE POPULATION. September 23, 1930-December 17, 1932. 1 vol. No index.
Daily census is of admissions, transfers, paroles, and escapes. Record gives each inmate's name; whether admitted, transferred, paroled, or escaped; and name of building to which assigned (for admissions and transfers). Also included are the names of institutional "guests" and the buildings in which they resided. Guests usually were infant children of mothers committed to the institution.
254.027
PRIVATE BONDS. January 1874-September 1915. 2 cu. ft. No index.
Bonds drawn up to place children in the custody of the institution state the financial obligations of the child's family or guardian. Entered on each bond are child's name, bond and application numbers, amount of bond, and signatures of parent or guardian and county clerk.
254.028
COUNTY CERTIFICATES. August 1872-May 1915. 2.5 cu. ft. No index.
Certificates issued by county clerks authorize the placement of indigent feeble-minded children at the institution and agree to provide county funds for support of children. Entered on each certificate are names of child, judge, and county clerk and the certificate number and date of issue. Certificates occasionally are accompanied by a physical examination form or a record of the child's medical history.
254.029
LIST OF CORRESPONDENTS. 1898-1912. 1 vol. No index.
List includes names and addresses of inmates' correspondents, primarily in Chicago.
254.030
PHYSICIANS' DAILY REPORTS. November-December 1878; 1907-1912. 10 vols. No index.
Daily reports made by physicians treating institutional inmates include name of each inmate treated, description of treatment prescribed, notes on progress of inmates in the infirmary, and the condition of any inmates admitted or discharged from the institution.
254.031
DAILY HOSPITAL REPORT. January 1880; December 1880-July 1881; June 1884; May 1886-September 1886. 6 vols. No index.
Daily record of admissions to the institution's hospital includes names of physicians in attendance, names of inmates admitted, description of diagnosis, prescribed treatment, and notes on any progress. Separate listings of deaths and discharges from the hospital also are included daily.
254.032
HOSPITAL RECORD. Ca. 1874-1903. 3 vols. Index, 1889-1903.
Medical case histories are for inmates admitted to the institution's hospital. Histories list inmates name, application number, date of admission to institution, date of admission to hospital, age when admitted, physical abnormalities, grade of mental competence, description of any injuries or illnesses, diagnosis, treatment and drugs administered at hospital, dated notes on examinations and improvement, and date of discharge or death.
Also included is an 1884 report on sickness at the institution which details the number and type of cases treated during each month, monthly average of sick days, monthly average of sick inmates, total number of children sick during the year, total number of cases treated during the year, average duration of illness, and yearly death rate.
Volumes for 1889-1903 also contain lists of deaths occurring at the hospital which give each inmate's name, age, cause and date of death, and disposition of body; lists of contagious diseases and epidemics at the institution which give inmates' names and dates of illnesses; lists of inmates suffering epileptic seizures which give inmates' names and dates of seizures; lists of inmates having tooth extractions; lists of inmates who underwent craniotomies; statistical reports submitted to the U.S. Bureau of Education; and a plat of cemetery plots in the Jones Addition to the Union Cemetery at Lincoln.
254.033
MEDICAL AND SURGICAL CASEBOOK. 1869-1883; 1886. 1 vol. No index.
Medical case histories for inmates who died while being treated at institution give inmate's name, case number, age, residence, date treatment commenced, diagnosis, and description of treatment administered including dated notes on examinations, progress, and death. Case histories for 1886 include inmates who recovered.
254.034
SICK REGISTER. January-November 1870. 1 vol. No index.
Daily record of sick inmates includes a list of inmates, description of illness or disease, treatment prescribed, and occasional notes on any improvements.
254.035
DIARY. 1869-1893. 24 vols. No index.
Diary of institutional events describes the daily activities of inmates and visits of friends, relatives, and legislative committees. For 1871 diary also includes daily gas meter readings, watchman's reports, and a record of milk and coal deliveries.
254.036
REGISTER OF VISITORS. 1877-1899; 1921-1926. 7 vols. No index.
Register entries include date of visit and visitor's name and address. Registers for 1921-1926 include name of inmate visited.
254.037
VACATION BOOK. 1905-1907. 1 vol. No index.
Record gives name of each inmate on vacation, dates inmate left and returned to institution, or remarks on failure to return.
254.038
RESTRAINT BOOK. 1911-1912. 1 vol. No index.
Record of inmates placed in restraint gives date; inmate's name; reason, manner, and duration of restraint; and physician's name.
254.039
PACKAGE REGISTER. 1920-1927; 1939. 13 vols. No index.
Record is of packages and gifts received by inmates. Entries include date of receipt, sender's name and address, description of package contents, and inmate's name.
254.040
SCRAPBOOK. 1862; 1870-1881. 1 vol. No index.
Collection of newspaper clippings concerns institutions for the deaf, feeble-minded, insane, and epileptics; the Board of State Commissioners of Public Charities; statistical reports on numbers of insane, idiotic, deaf, dumb, blind, and paupers in Illinois; treatment and schooling of mentally retarded individuals in Illinois and other states; and selection of sites for state charitable institutions.
254.041
SAMPLE BOOK. 1933-1936. 1 vol. No index.
Volume contains representative samples of work and goods produced at the institution. Included are sewing samples (i.e., doll clothes, embroidery, weaving, rug work), carpentry work, brushes, miniature mattresses, and shoe soles and heels. Sample book also includes photographs of inmates at work and play, information on percentages of inmates physically or mentally unable to work and on the numbers of inmates and combined total of inmates and employees, and charts illustrating intelligence levels of inmates and the institution's farm production.
254.042
SANTA CLAUS BOOK. 1879. 1 vol. No index.
Book lists each inmate's name, name and address of parent or nearest relative, and notations on inmate's Christmas vacation plans. Also included is a partial list of inmates and suggested Christmas gifts.
254.043
CHRISTMAS FUND. 1908-1916. 1 partial vol. No index.
Record is of payments made from a special Christmas fund for gifts and Christmas help.
254.044
ROSTERS OF EMPLOYEES AND INMATES. 1874-1898. 4 vols. and 1 partial vol. No index.
Record includes various payroll and attendance lists for employees and inmates. Included for employees are monthly payroll listings for 1874-1897 which give each employee's name, monthly pay rate, amount of time worked, dates of any absence and return, number of days present, number of days paid for, and total amount paid; rosters of employees for 1878-1897 listing each employee's job title, roster entry number, monthly pay rate, and date of discharge or resignation; daily record of the total number of employees present for October 1876-February 1877; daily roster for 1877 listing the numbers of female, male employees and remarks on their sickness or resignation; record of employees receiving and not receiving board for 1877-1897.
Included for inmates are quarterly rosters for 1876-1897, arranged by county, which indicate each inmate's name, means of support (i.e., county, private), dates of admission, readmission, and discharge, number of days present during the quarter, amounts due from individuals and counties, and total amount due from each county; and a daily census for 1874-1897 listing numbers of female and male inmates admitted, returned, discharged, remaining, and monthly totals for each group.
254.045
EMPLOYEE TIMEBOOK. January 1902-July 1918. 3 vols. No index.
Monthly listing of institution's employees indicates the number of days each employee was present, absent, and on vacation, and monthly totals for each category. Record also includes remarks on resignations or new employees.
254.046
CLASSIFIED PAYROLL. July-November 1902. 1 vol. No index.
Monthly payroll record lists each employee's name, job title, number of days worked, and monthly pay.
254.047
PAYROLL ANALYSIS. July 1942; September 1945-December 1949. 1 vol. and 0.1 cu. ft. No index.
Monthly listings of institutional payroll include each employee's name, employment status, job classification and code number, number of employees allotted in budget for each classification, amount of time worked, and salary rate.
254.048
PAYROLL VOUCHERS. 1914-1918; 1920-1951. 7 vols. and 2 cu. ft. No index.
Payroll vouchers and copies of vouchers from the Department of Public Welfare variously include division name, employee's name and job title, payroll period, amount of time worked, pay rate, amount earned, amounts of any deductions, auditor's warrant number, voucher number, and signatures of managing officer and employee.
254.049
EMPLOYEE RESIGNATION RECORD. 1907-1913. 1 vol. No index.
Entries include employee's name, job title, address, and date of resignation. Volume also includes employees' signed statements agreeing to give ten-day notice of resignation.
254.050
EMPLOYEE SERVICE RECORD. 1915-1919. 1 vol. Index.
For each employee entries include employee's name, date employment with institution began, vacation dates and number of days taken, dates of any leaves of absence and number of days absent, and date and reason employment with institution ended.
254.051
EMPLOYEE INJURY REPORTS. 1912. 0.1 cu. ft. No index.
Reports signed and submitted by attending physicians describe work related employee injuries. Each report gives employee's name; date of injury; circumstances relating to injury; place, extent, and character of injury; and treatment administered.
254.052
CERTIFICATES OF TEMPORARY APPOINTMENT. 1923-1936. 0.5 cu. ft. No index.
Certificates of temporary appointment to positions at the institution issued by the State Civil Service Commission include employee's name, date of appointment, civil service title, salary, and signature of the president of the State Civil Service Commission.
254.053
NOTICES TO EMPLOYMENT BUREAU. 1933-1934. 0.25 cu. ft. No index.
Record includes copies of forms submitted by the institution's superintendent notifying the Employment Bureau of vacancies and replacements. Forms include date, department and division names, name and address of departing employee, and name and address of replacement.
254.054
JOB CLASSIFICATIONS. 1945. 0.1 cu. ft. No index.
Job classification listings are for the Department of Public Welfare and Lincoln State School and Colony. The departmental listing, taken from House Bill 488 of the 64th General Assembly, gives each classification's salary level and position number. The Lincoln State School listing includes the names of all employees in each classification.
254.055
NURSES' TRAINING SCHOOL RECORDS. 1910-1916. 2 cu. ft. No index.
Printed material was used in preliminary, junior, and senior nurses' training courses conducted by physicians and other institutional staff members. Material primarily concerns the care and treatment of inmates. Junior and senior courses also include material on anatomy, chemistry, dietary rules, and mental diseases. Copies of examination questions are included along with a list of graduates of the Training School for Nurses for 1910, 1911, 1912, and 1914.
254.056
CONSTRUCTION ESTIMATES. 1875-1877. 2 vols. No index.
Contractors' estimates were of labor and material to be provided for construction work at the institution's permanent location in Lincoln. Each estimate includes contractor's name, estimate number and date submitted, type and quantity of material, unit cost, total cost, and total estimate for completed job.
254.057
CONSTRUCTION SPECIFICATIONS AND CONTRACTS. 1875-1877. 0.25 cu. ft. No index.
Included are architect's specifications for steam heating, plumbing, and gas fittings; contracts and bonds awarded and signed by the Governor; and an instruction booklet for contractors and bidders.
254.058
CONSTRUCTION ACCOUNTS. 1875-1876. 1 vol. Index.
Each account includes dated entries for the type, quantity, and cost of materials received or for the type and amount of labor provided (e.g., number or names of laborers, daily rate, number of days worked, total amount paid).
254.059
BUILDING FUND ESTIMATES. September 1875-April 1894. 1 cu. ft. No index.
Record includes approved estimates of construction and material furnished for building improvements at the institution. Each estimate includes date submitted, estimate or voucher number, name of payee, description of labor and materials provided, cost, total amount, and appropriation fund from which payment made (i.e., repair, building, library). Estimates were signed and dated by the president of the board of trustees and the superintendent of construction.
254.060
CHAPEL ANNEX ESTIMATES. 1897. 0.25 cu. ft. No index.
Contractor's estimates for the construction of a chapel annex include the type, quantity, and cost of materials to be used and the total cost of construction.
254.061
SUPPLY CONTRACTS, BIDS, AND CONSTRUCTION ESTIMATES. 1899-1907. 1.75 cu. ft. No index.
Included are contracts and bids for institutional supplies which usually list order number, description of supply, cost, total amount, delivery terms, and length of contract; contractors' estimates for labor and material to be used in construction projects; and correspondence concerning wholesalers' samples and construction work at the institution.
254.062
INVENTORY. 1869-1881. 2 vols. No index.
Biannual or yearly inventories were of institutional property and food supplies. A listing for each room includes the type, number, and value of each item and the total value of all items in the room.
254.063
INVENTORY OF HARDWARE STOREROOM. 1896-1899. 1 vol. Index.
Inventory lists each type of hardware in storeroom giving the date of the first inventory (July 1, 1896), the quantity and value of each item on hand, dates and quantities of later purchases, and amounts paid. Volume occasionally includes descriptions of supplies issued to institutional departments or workmen.
254.064
INVENTORY OF FARM EQUIPMENT, STOCK, AND PRODUCE. 1894. 1 partial vol. No index.
Inventory lists each type of equipment, stock, or produce and the quantity on hand.
254.065
FARM ACCOUNT STATEMENTS. 1894-1896. 1 partial vol. No index.
Quarterly statements of farm accounts itemize expenditures for farm labor, livestock, and equipment. Statements also include livestock inventories taken at the beginning and end of each quarter and the total number of boys working on the farm.
254.066
FARM PRODUCE SALES JOURNAL. 1920-1922; 1927. 1 vol. No index.
Record is of farm produce sold to other state institutions. Entries include date of sale, name of purchasing institution, description and quantity of item sold, price, cost and method of shipment, total cost, invoice number, and amounts credited to each account.
254.067
BRUSH SHOP LEDGER. 1898-1900; 1902-1903. 1 vol. and 1 partial vol. Index, 1898-1900.
Ledger of brush sales incudes date of sale, purchaser's name, account number, and amount of purchase. Volume for 1902-1903 also includes purchaser's address, type and quantity of brushes sold, and method of payment.
254.068
BRUSH SHOP REPORTS. February 1920-April 1925. 1 vol. No index.
Monthly accounts of brush shop profits, losses, and income include amount of sales, operating expenses, gross profit, employees' salaries, labor earned, and total gain on operation. Reports occasionally include the average number of inmates employed in the shop.
254.069
BRUSH SALES RECEIPTS. 1922-1926. 1 vol. No index.
Record includes copies of sales receipts given in return for payment of brush orders. Receipts list type and quantity of brushes sold, unit cost, total amount paid on purchase order, and the name of the state institution making purchase.
254.070
BRUSH SHOP ORDER BOOKS. June 1926-October 1939; September 1948-January 1953. 6 vols. No index.
Order book entries include date order for brushes placed, order and register numbers, purchaser's name and address, terms of sale, and the quantity and cost of brushes.
254.071
BRUSH SHOP ACCOUNTS. September 1946-February 1948. 1 vol. No index.
Monthly record includes amounts debited and credited to various brush shop accounts (i.e., industrial accounts receivable, cost of sales, finished stock, materials in process, sales, applied overhead, raw materials in process, raw materials).
254.072
BRUSH SHOP ACCOUNTS RECEIVABLE. 1937. 0.1 cu. ft. No index.
Monthly reports of accounts receivable were submitted by brush shop supervisor to the institution's superintendent. Reports list invoice number and date, name of state institution making purchase, description of purchase, and amount owed.
254.073
MATTRESS SHOP REPORTS. June 1937-February 1938. 0.1 cu. ft. No index.
Monthly reports of mattresses requisitioned for each institutional building include the type, quantity, price, and total cost of mattresses.
254.074
SEWING ROOM REPORTS. 1882; 1885; 1888; 1890. 4 vols. No index.
Daily reports of sewing room activities list female inmates and amount of work done. Volume for 1888 also includes sewing activities of male inmates.
254.075
TREASURER'S JOURNAL 1865-1902. 1 vol. and 1 partial vol. Index.
Record shows institutional income and expenditures. Revenue sources include state appropriations, tuition, county contributions, clothing payments, and sale of institutional products. Dated expenditure entries include name of payee and amount of payment. Also included for 1890-1892 are monthly totals for appropriations and ordinary expenses.
254.076
TREASURER'S STATEMENTS. October 1, 1878-December 31, 1896; July 1-December 31, 1897. 1 cu. ft. No index.
Copies of treasurer's quarterly statements submitted to the institution's board of trustees contain a summary of expense accounts which gives the total amount of quarterly receipts and disbursements, amount of balance on hand, amount of overdraft, and a detailed listing of the receipts and disbursements for each fund (e.g., amount of payments, order numbers, names of payees).
254.077
TREASURER'S RECEIPTS. May 1, 1865-June 30, 1897. 0.75 cu. ft. No index.
Treasurer's monthly receipts for inmate support and sale of institutional products show amount collected, purpose of collection, and monthly collection totals. Also included are receipts for bank deposits made by the institution's superintendent.
254.078
FINANCIAL STATEMENTS. 1865-1879. 1 vol. No index.
Included are letterpress copies of quarterly, semiannual, or yearly statements which itemize institutional receipts, expenditures, and assets (1868-1879); lists of vouchers submitted to the Auditor of Public Accounts; and lists of superintendent's orders canceled and returned to the board of trustees.
254.079
CONTINGENT FUND DISBURSEMENTS. December 1865-June 1875. 1 vol. No index.
Record of disbursements made from the contingent fund by the institution's superintendent includes date and amount of each payment and name of payee.
254.080
FUND LEDGER. 1893-1902. 1 vol. Index.
Record shows income and expenditures for specified funds (e.g., building and grounds improvement, furniture, cold storage, ice plant). Each fund account lists appropriation amounts, name of individual or company paid from fund, and amount and date of payment.
254.081
TRUST FUND JOURNAL. 1907-1920. 2 vols. No index.
Monthly listings show trust fund receipts and disbursements. Entries include date of transaction, inmate's name, amount received or disbursed, and occasionally the purpose of the disbursement. For 1913-1919 only disbursements are listed and entries include date of disbursement, name of payee, purpose and amount of disbursement, inmate account to which disbursement charged, total amount of monthly disbursements, balance due inmates from last monthly report, and balance due inmates.
Journal entries posted to TRUST FUND LEDGER, RS 254.082.
254.082
TRUST FUND LEDGER. 1907-1919. 2 vols. Index, 1907-1913, 1 vol.
Trust fund account for each inmate includes inmate's name, dated entries for each receipt or disbursement, amount of receipt or disbursement, and balance in account.
Ledger entries posted from TRUST FUND JOURNAL, RS 254.081.
254.083
INMATES' PERSONAL ACCOUNTS. 1865-1867; 1869-1887; 1930-1931; 1933-1935. 11 vols. and 1 partial vol. Index, 1869-1882, 1931, 1933-1935.
Record is of personal supplies and clothing issued to inmates. Volumes variously include inmate's name and means of support (i.e., county, private), description of supplies and date of issue or purchase, cost, method of payment (i.e., cash, county), and amounts credited to inmate's account.
254.084
CLOTHING ISSUE RECORD. September 1869-February 1879. 2 vols. Index.
Record is of clothing issued to inmates. Account for each inmate includes inmate's name; date of initial receipt of clothing; quantity and type of clothing; dates, quantity, and type of additional issues of clothing; and quantity and type of clothing worn out, lost, or returned.
254.085
COUNTY INMATES' CLOTHING ACCOUNTS. 1886-1893. June 1911-May 1913; 1915-1929. 4 vols. and 0.5 cu. ft. No index.
Record is of clothing and incidentals furnished county-supported inmates. Accounts for each county include inmates' names, dates of clothing issues, description and prices of items provided, and for 1886-1893 only, the total amounts owed by counties.
254.086
INMATE CLOTHING LEDGER. 1887-1930. 37 vols. No index.
Accounts for clothing issued to inmates give inmate's name, account number, residence, dates of clothing issues, description and price of clothing, dates payment made to account, method of payment, and requisition number. Frequency and arrangement of entries vary greatly among the volumes.
254.087
COUNTY INMATE CHARGES. 1874-1884; 1919-1921. 4 vols. Index, 1874-1884.
Record is of clothing and personal items supplied to county-supported inmates at the institution. Entries include inmate's name, description of item supplied, date of purchase, and cost.
254.088
LEDGER OF COUNTY SUPPORT. 1881-1922; May 1924; November 1924-January 1925. 7 vols. and 2 partial vols. No index.
Record is of county payments for inmate support. For 1881-1918 lists, arranged by county, give each inmate's name, account number, amount and date of county payment, total amount paid by each county, and for 1895 only, total payments for all county-supported inmates. Beginning October 1919 monthly accounts of county payments include only amounts owed by each county, total amount owed by all counties, and total amount received.
254.089
COUNTY ACCOUNTS OUTSTANDING. 1877-1896. 0.1 cu. ft. No index.
Yearly listings are of outstanding accounts of county-supported inmates. Included for each county are amount collected, amount due and not collected, number of inmates admitted, number of inmates actually present, and the number of dates' board charged to each county.
254.090
SUPERINTENDENT'S CASH BOOK. 1867-1871. 1 vol. Index.
Record was kept by the institution's superintendent and shows inmate cash receipts and disbursements. Entries include inmate's name, date of cash receipt, and date, description, and cost of any purchase.
254.091
CASH BOOK. 1897-1914; 1919-1928. 5 vols. No index.
Monthly record of cash receipts gives date of each receipt, name of individual or county making payment, amount and purpose of payment, monthly totals, and for 1919-1928 only, receipt numbers.
254.092
INMATES' CASH ACCOUNTS. 1901-1902; 1904. 2 vols. Index.
Record is of cash receipts and expenditures for inmates. Each account includes inmate's name and dated entries for cash receipts and expenditures. Occasionally balance on hand in account and inmate's institutional living quarters also are given.
254.093
JOURNAL OF EXPENDITURES AND RECEIPTS. 1865-1882. 7 vols. No index.
Record includes a daily list of institutional expenditures and receipts. Entries include description, quantity, and cost of item purchased or amount received for services rendered by the institution.
254.094
STOREKEEPER'S LEDGER. 1865-1867; 1877-1902. 12 vols. Index.
Record is of supplies issued by institution's storekeeper. For each supply item entries include date of issue, name of department to which item was issued, quantity and price, date and amount of payment, and for 1877-1902 only, the voucher number.
254.095
STOREKEEPER'S MONTHLY REPORTS. June-December 1917. 1 partial vol. No index.
Each report describes the type and amount of supplies received and the balance on hand.
254.096
BUSINESS AND PAYROLL ACCOUNTS JOURNAL. 1883-1886; 1890-1907. 9 vols. No index.
Daily record of institutional expenses, including inmate purchases, lists description of items purchased, date and amount of purchase, method of payment, amount of discount, and voucher number. Journal also includes monthly payroll lists which give each employee's name, job title, amount and date of payment, monthly payroll total, and voucher number.
Journal entries for 1883-1885 and 1890-1896 posted to BUSINESS AND PAYROLL ACCOUNTS LEDGER, RS 254.097.
254.097
BUSINESS AND PAYROLL ACCOUNTS LEDGER. 1880-1897. 3 vols. No index.
Accounts for firms and individuals with whom institution did business include account name, description of services or goods provided, costs, dates and amounts of payments, monthly totals of debits and credits, and voucher numbers and dates of issue. Payroll accounts list each employee's name, job title, and monthly salary.
Ledger entries for 1883-1885 and 1890-1896 were posted from BUSINESS AND PAYROLL ACCOUNTS JOURNAL, RS 254.096.
254.098
SUPPLIES, SALARIES, AND WAGES LEDGER. 1875-1878; 1881-1883. 2 vols. Index.
Accounts for each type of supply item list date of purchase, description of supply, name of supplier or voucher number, and cost. Salary accounts include only voucher numbers and amounts paid. Wage accounts list each employee's name, date, and amount of payment.
254.099
FREIGHT AND COAL LEDGER. September 1888-January 1890. 1 vol. No index.
Ledger contains accounts with railroad companies and coal suppliers. Entries include weekly listings of freight charges, monthly totals, payments made, and occasional descriptions of freight items being shipped and coal delivered.
254.100
JOURNAL OF ACCOUNTS PAYABLE. September 1888-April 1890; 1894-1896. 2 vols. No index.
Record is of expenditures for goods and services provided to the institution. Entries include date, description of goods received or name of individual providing service, cost, and amount paid. Volume for 1888-1889 includes expenditures for employee salaries.
254.101
CUSTODIAL BUILDING SUPPLIES. 1891-1897. 2 vols. No index.
Record is of general supplies (e.g., food, clothing, furniture, fuel) provided inmates of the custodial building. Entries for each type of supply include quantity, date, and amount of purchase; amount and date of payments; and for 1894-1897 the name of payee.
254.102
BOOKKEEPER'S JOURNAL. 1895-1900. 1 vol. No index.
Journal of general institutional purchases includes a description of items received, name of department charged to, and amounts debited and credited. For 1895-1896 journal also includes weekly statements of meat received and issued at the institution.
254.103
JOURNAL OF QUARTERLY PAYMENTS. 1900-1903. 1 partial vol. No index.
Journal entries include date of payment, name of payee, and amount of payment. Payments were totaled quarterly.
254.104
GENERAL ACCOUNTS JOURNAL. October 1902-June 1940. 1 vol. No index.
Record is of general revenues and expenditures for all institutional departments. Journal also contains lists of support agreements which give inmate's name, name of individual contributing support money, and amount of support payments. Beginning June 1929 yearly inventories of each institutional department are included as well as periodic inventories of institutional land and the brush shop. For 1935 journal also includes names of accounts for which special financial arrangements had to be made.
Journal entries for revenues and expenditures posted to GENERAL ACCOUNTS LEDGER, RS 254.105.
254.105
GENERAL ACCOUNTS LEDGER. 1865-1880; 1899-1939. 11 vols. and 1 partial vol. Index.
For 1865-1901 accounts with various individuals and businesses include dated entries for amounts owed and amounts paid along with occasional descriptions of goods provided or services rendered. Beginning in 1902 ledger includes accounts for income and expenditures for all institutional departments. Each account lists amount of monthly debits and credits including income from state appropriations.
Ledger entries for 1902-1938 posted from GENERAL ACCOUNTS JOURNAL, RS 254.104.
254.106
COLD STORAGE JOURNAL. 1902-1904. 1 vol. No index.
Record of food items issued to institutional departments from cold storage includes date of issue, description of food item, building issued to, cost, and total cost for all buildings.
Journal entries posted to COLD STORAGE LEDGER, RS 254.107.
254.107
COLD STORAGE LEDGER. 1902-1905. 2 vols. No index.
Monthly accounts of cold storage supplies issued to institutional departments include description of item, date of purchase, name of supplier, cost, and amount and date of payment.
Ledger entries posted from COLD STORAGE JOURNAL, RS 254.106.
254.108
JOURNAL OF FOOD PURCHASES. 1894-1895. 1 vol. No index.
Daily list of food purchased for the institution gives type and quantity of food only.
254.109
COMMISSARY LEDGER. 1935-1940; 1944-1946. 2 vols. Index.
Monthly commissary accounts (e.g., sales, salaries, profit and loss, stamp purchases) list total amount posted from commissary journal. Commissary journal does not appear to be extant.
254.110
JOURNAL OF SUPPLIES RECEIVED. 1915-1918. 1 vol. No index.
Daily record of supplies received at the institution includes name of supplier, description of items purchased (e.g., clothing and personal items, food, household, shop supplies), net price, amount received by storekeeper and charged to account, and amount received from institution's shops.
254.111
MONTHLY SUPPLY SUMMARIES. August 1931-June 1935. 1 vol. No index.
Monthly summaries of supplies issued to institutional departments list name of department, description of articles issued, date of issue, cost, and monthly total for all departments.
254.112
SALES LEDGER. October 1919-December 1921. 1 partial vol. No index.
Monthly record of sales to other state institutions lists name of each purchasing institution, amount debited to account, and total amount received from all accounts.
254.113
TRIAL BALANCE. May 1918-December 1927. 2 partial vols. No index.
Record gives monthly trial balance of institutional expenditures and receipts. Listed are various institutional funds and accounts and amounts debited or credited to each.
254.114
INSURANCE POLICIES. 1871-1900. 0.75 cu. ft. No index.
Insurance policies taken out on institutional buildings and equipment list amount of insurance, premium, and expiration date.
254.115
SAVINGS ACCOUNT BANK BOOKS. 1910-1931. 0.5 cu. ft. No index.
Savings account bank books are for various institutional funds (e.g., payroll fund, trust fund, contingent fund).
254.116
ORDER BOOKS. December 1865-1899; 1903-1910. 31 vols. No index.
Order books contain check stubs which include check number, date of issue, name of payee, and amount of check. Occasionally stubs list purpose of payment and fund from which payment was made.
254.117
CHECK REGISTER. 1901-1902. 1 vol. No index.
Register entries include check number and date of issue, name of payee, description of expenditure, and amount of check.
254.118
RECEIPTS. 1899-1907; 1910; 1912-1914. 10 vols. No index.
Receipt stubs were issued primarily for inmate support payments. Stubs include receipt number and date of issue, name of payee, amount received, and name of inmate or purpose of payment.
254.119
RECEIPT JOURNAL. 1902-1919. 2 vols. No index.
Journal is of monies received primarily for inmate support. Entries include date of receipt, name of payee, purpose of payment, amount received, and fund in which deposited (i.e., county or private ledger, brush shop, farm, trust fund). Yearly receipt totals are given for each fund.
254.120
VOUCHERS AND ORDERS. 1865-1918. 5 vols. and 10 cu. ft. No index.
Record includes lists of vouchers and orders issued for payment of institutional supplies and employee payrolls. Payroll vouchers include employee's name, job title, payroll period, amount of payment, and managing officer's signature. Supply vouchers include date of issue, name of payee, description of supply, amount of voucher, fund paid from, and voucher number.
254.121
INVOICES. 1895-1923. 3 vols. and 1 cu. ft. No index.
Record includes invoices for services rendered by employees and the purchase of institutional supplies. Employee invoices include employee's name, number of days worked, daily pay rate, and total amount and date of payment. Supply invoices include name of creditor, date of purchase, description of materials purchased, costs, and amounts delivered to storekeeper and institutional departments. Also included are copies of outgoing correspondence concerning issuance of final payments and payment of institutional expenses.
254.122
REQUISITION BOOK. 1906-1908. 1 vol. No index.
Requisition forms for incidental supplies include requisition number, name of
requisitioner, name of supplier, and occasionally a description of item requisitioned.
254.123
PHOTOGRAPH FILE. Ca. 1880-1941. 986 photographs. No index.
File contains black-and-white photographs of inmates printed from glass negatives made in 1912. Seventeen of the negatives were in too poor condition to make prints. Additional black-and-white photographs of institutional buildings and activities (e.g., farm work, shoe shop, sewing room) taken over 1880-1941 are included along with photographs of job applicants and a graduating class of nurses.
254.124
PRESS SEAL. Ca. 1877-1909. 1 seal.
Press seal of the Illinois Asylum for Feeble-Minded Children bears the institution's name, date of establishment, and date of incorporation.
254.125
TIME CAPSULE CONTENTS. 1893-1895. 1 microfilm roll. No index.
Contents of a time capsule include samples of inmate handicrafts (e.g., lacework, paper weavings), lists of teachers and inmates, work schedules, samples of forms (e.g., certificate of commitment, death certificate, burial permit), map of Illinois designating the institution's location, account ledgers, admittance questionnaire, vacation schedules, a member listing of the thirty-ninth General Assembly (1895), the printed laws of the thirty-eighth General Assembly (1893), the printed proceedings of the Association of Medical Officers of American Institutions for Idiotic and Feeble-Minded Persons (1893-1894), reports of the Lincoln institution's superintendent and trustees to the Governor (1894), a brief history of the Lincoln asylum, and brief histories of the Illinois Institution for the Deaf and Dumb at Jacksonville, Illinois General Hospital for the Insane at Jacksonville, Illinois Eastern Hospital for the Insane at Kankakee, Illinois Northern Hospital for the Insane at Elgin, Illinois Charitable Eye and Ear Infirmary at Chicago, Illinois Soldiers' and Sailors' Home at Quincy, and the Illinois Soldiers' Orphans' Home at Normal.
254.126
GUIDE FOR THE CLINICAL EXAMINATION OF CHILDREN. 1912. 1 vol. No index.
Guide outlines means for recording an inmate's family, medical, environmental, and personal histories; his or her characteristics and abilities made evident after the first month of institutional life; physical condition; mental condition; and post-mortem condition.
These records are available at the Illinois State Archives, Office of the Secretary of State.
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