Administrative Read Reference

Public Libraries and the Law

Checklist of Annual Requirements for Public Libraries

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____ Approve board meeting dates, time, and location and post as appropriate (at start of fiscal or calendar year). Post agenda and minutes for each meeting at location no later than 48 hours before meeting.
____ Complete Illinois State Library Annual Library Certification to maintain ILLINET and system membership (January-March).
____ Meet system membership criteria outlined in 23 Ill. Adm. Code 3030.200
____ Comply with ILLINET Interlibrary Loan Code
____ Provide in-system reciprocal borrowing
____ Submit Illinois Public Library Annual Report (IPLAR) to Illinois State Library within 60 days of end of fiscal year (date varies).
____ Pass Prevailing Wage Ordinance (each June) and file with Illinois Department of Labor.
____ Determine if library will offer nonresident card service and determine fee for next 12 months (each June).
____ Prepare budget and appropriation ordinance (district libraries) or prepare budget and appropriation request (local libraries) and submit as appropriate.
____ If an Illinois Municipal Retirement Fund (IMRF) participant, by 6 days after budget approved, post salaries of $75,000 or more (5 ILCS 120/7.3).
____ File Statements of Economic Interest as appropriate.
____ Review semi-annually minutes of all Closed Sessions and release minutes as appropriate.
____ Library treasurer prepares sworn Report of Receipts and Disbursements and files with County Clerk within 6 months after end of fiscal year.
____ File Annual Financial Report with Illinois Comptroller and County Clerk.
____ File salaries, names, addresses, and positions (of every employee) with corporate authorities as required (local libraries).
____ Annually designate FOIA and OMA Officer (FOIA and OMA Officers take FOIA/OMA training annually).
____ Complete FOIA/OMA training once for each board member within 90 days of taking office.
____ Apply for Illinois State Library Public Library Per Capita Grant.

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