ILLINOIS STATE LIBRARY
The Illinois State Library welcomes use of its facilities free of charge during regular library hours for non-profit organizations and government agencies. The Library's atrium may be used after regular library hours Monday through Friday. Reservations are accepted on a first come, first served basis, and must be made through the Secretary of State's Department of Physical Services. Any person requiring special accommodations should contact the Illinois State Library at 217−782−2994.
To reserve a meeting room in the Illinois State Library, a Special Events Form must be completed and submitted to the Department of Physical Services, Special Events Division. This form must be completed and returned to the address below at least 48 hours in advance of the meeting or event to be scheduled. After the request is received and reviewed by the Special Events staff, a confirmation letter from the Director of the Department of Physical Services will be mailed to the meeting contact person.
For more information, please contact:
Illinois Office of the Secretary of State
Department of Special Events, Special Events Division
Michael J. Howlett Building
Springfield, IL 62756
Official meetings and events scheduled for the benefit of the State Library, the Secretary of State's Office, and other offices or agencies of state government take precedence in the assignment of Illinois State Library meeting rooms. Meeting rooms are not available for social purposes, entertainment, or fund-raising. Please review complete reservation and meeting room guidelines.
If possible, notice of cancellation should be made at least 24 hours in advance. To cancel a room reservation, please call 217−782−8996.
- Illinois Authors Room — The Illinois Authors Room is located on the south end of the State Library's first floor, and houses a collection of works by Illinois authors. The Illinois Authors meeting room is set up in a permanent conference style (hollow square) with a capacity for 20 people. A projection screen is available, as well as access to the Library's public wireless network (Wi-Fi).
- Rooms 403/404 — Combined, rooms 403 and 404 offer a spacious meeting space on the south end of the State Library's fourth floor that can accommodate 40-100 people depending on seating arrangements and other variables. Rooms 403/404 can be set up in a variety of styles including classroom (50 people), conference (45 people), and theater (100 people). The rooms may also be partitioned to allow for smaller meeting groups.
- Room 403 — Room 403 is equipped with a Windows-based computer, ceiling-mounted LCD projector and projection screen. Users may connect personal laptops to the projection equipment in this room. Wired and wireless Internet access (Wi-Fi) are available. For more information about the use of computer equipment in Room 403, please call 217−782−5524.
- State Library's Atrium — The State Library's atrium reaches the entire height of the building, ending with a fluted ceiling more than 80 feet above the marble floor. The atrium has a maximum capacity of 200 people, and is only available after regular library hours Monday through Friday.
Fully accessible restrooms are available on the north end of each floor of the library near the elevators. A soft drink vending machine is available to meeting and conference participants in the fourth floor galley, which is located in the entrance of Room 404. Galley kitchens equipped with sinks and refrigerators are available in the Illinois Authors Room and Rooms 403/404. Catering arrangements are the responsibility of the user.
High-speed Internet access is available in all meeting rooms via a LAN-based connection, or through wireless Internet access (WiFi). In order to use WiFi at the Illinois State Library, your laptop will need to have built-in WiFi or you will need to install a WiFi network adapter. The Illinois State Library does not provide wireless adapters.
Metered parking is available on most downtown streets, including on Monroe Street and Capitol Avenue. Limited free parking is also available at the Capitol Complex Visitors Center located at 425 South College Street. The State Library has three free handicapped spaces available. For further information on parking availability near the State Library, view a list of hourly/daily parking locations in the Springfield downtown area.