ILLINOIS STATE LIBRARY
Another Opportunity for Back 2 Books
Purpose and Outcomes
Another Opportunity for Back 2 Books is a grant offering which pairs collection development with programming or an activity to engage the target audience in reading, learning or using the new materials. This is a competitive grant opportunity. Every application will be reviewed by an experienced team in order to ensure objectivity, fairness and equity.
Successful applicant library agencies must propose a twofold approach:
- The acquisition of books* in print, audio or large print, for any age range, in any language, and for any/all reading levels based on the needs of identified library users, coupled with
- An activity(s), educational event(s) or reading program(s) to engage the target audience(s) to use the new materials.
* E-books are NOT an allowable purchase because there is a statewide project currently providing support for this format.
The Secretary of State/State Library funds Another Opportunity for Back 2 Books grants resulting in the following outcomes:
- Increased availability of print and audio resources for patrons reading for knowledge or enjoyment.
- Enhanced collections responsive to and reflective of the diverse needs of local communities.
- Improved support for library activities that actively engage readers of all ages, abilities and languages to encourage reading and learning.
- Increased resource sharing through online access to materials purchased and interlibrary loan to statewide users.
$500,000 Library Services and Technology Act Funds, CFDA 45.310.
Range of Award
Awards range from $1,000 to $5,000.
Academic, public, school and special library agencies are eligible to apply.
- First priority will be given to eligible agencies that were not awarded a FY13 Back to Books grant provided the application is well written and meets the requirements for funding.
- Libraries that have submitted the FY13 ILLINET Interlibrary Loan and Reciprocal Borrowing Statistical Survey will be given priority over those that have not.
- No more than one application will be accepted per agency. Multiple libraries within an agency must apply on the same application. Branch libraries must work through their main administrative agency headquarters to submit one application.
An eligible agency must:
- Meet the criteria as defined by Illinois Compiled Statutes and the Administrative Code. The agency must be recognized as a "Full Member Library" meeting the criteria for library system membership as defined by the library system's board and subject to approval by the State Librarian [23 Il Adm. Code 3030.10].
- Submit a complete application by the deadline, and propose appropriate use of grant funds justifying the materials to be purchased and explaining the programming activities to support use of the new resources.
- Agree to honor the current ILLINET Interlibrary Loan Code [23 Il Adm. Code 3030.35 b (2)] and all current resource-sharing agreements. The library must share its collection without charge with other libraries in Illinois based on those agreements. Local funds for the library may not be decreased as a result of being awarded grant funds. Public libraries must participate in Reciprocal Borrowing.
- Submit only one application on behalf of all libraries within that agency. There must be a mutual target audience or a shared focus for collection development. Multiple strategies may be proposed to engage the audience. Regardless of the number of branch libraries included on one agency’s application, the total maximum request is $5,000.
Applications are due Friday, November 22, 2013.
Awards are expected to be announced in February 2014 with Another Opportunity for Back 2 Books projects beginning April 1, 2014, and ending September 30, 2014.
- Identify at least one primary target audience or demographic and clearly identify the reasons why they need the materials as substantiated by research and/or statistics. (Target Audience and Need). Also include a brief overview of library’s resources currently available for patrons in the proposed subject area(s) and other information to demonstrate need.
- Thoroughly describe the intent of the project with a complete overview of what will be purchased, activities and the results expected. (Project Description) For example,
- Propose to purchase library books connected by a common theme, in a subject specific area or related topics justified by use. The materials proposed must have a focus, but may include a mix of formats and genre. Provide details on reading levels and/or formats if not obvious. It is not necessary to list titles, but clearly express what content and format will be purchased. The materials must be linked to need.
- Explain how the library’s collection development policy supports the purchase of these materials.
- Explain how the library will engage the target audience to use the new materials. Provide details of the activity(s), educational event(s) or reading program(s) planned.
- The Illinois State Library recognizes that resource sharing is a cornerstone of the Illinois library network (ILLINET), and is the legislative and philosophical foundation establishing the Illinois State Library and Illinois Library Systems. Clearly show that the library will support resource sharing to the fullest extent possible (Administrative Capacity). The applicant must indicate it will share its collection without charge with other libraries in Illinois and will honor the current ILLINET Interlibrary Loan Code. Public libraries must participate in Reciprocal Borrowing. As appropriate, also indicate if records will be entered into a shared online catalog.
- Please refer to the review rubric for expanded criteria to include in the application.
- Further information about the grant offering is available in the Another Opportunity for Back 2 Books Frequently Asked Questions (FAQs).
Eligible Activities, Materials and Formats
Topics for the book purchases must be based on the identified needs of library users. Activities must demonstrate use of the new resources. Examples include but are not limited to:
- Affordable Care Act and Health Issues
- Common Core Standards
- Early Childhood Literacy
- Employment and Workforce Recovery
- Illinois Center for the Book Initiatives highlighting reading, writing and authors
- Nonfiction Subjects from A to Z
- Pathways to Citizenship
- Reading Enrichment
- Reading Programs such as Read for a Lifetime or Rebecca Caudill Young Readers Book Award
- Safety Issues
- Special Populations such as English Language Learners or Adult Literacy Learners
- Summer Reading
- STEM (Science, Technology, Engineering, and Mathematics)
Purchases may include fiction and/or non-fiction books in variety of formats, appropriate languages and reading levels. Associated shipping and processing costs are allowable, but must be clearly identified as such. Acceptable materials include:
- Books – Nonfiction or Fiction
- Audio books
- Large print books
- Bilingual or foreign language books
- Graphic novels
- Educational CDs/DVDs
Ineligible Activities, Materials and Formats
This offering is not intended to support technology, equipment, software or staff salaries. Proposals that include downloading, subscriptions or non-book related purchases will not be funded. Inappropriate purchases and costs include:
- Serials or Magazines
- Databases or subscription electronic resources available through the Web
- Accelerated Reader or Reading Counts Tests
- Entertainment or Music CDs/DVDs
- Personnel/Library staff salaries
Activities not related to the need of the target audience and those perceived as entertainment such as a field trip to a sporting event are ineligible. Food, refreshments, prizes and gift certificates are ineligible. Budget requests outside the $1,000 - $5,000 range for funding will not be funded.
How to Apply
The deadline for submitting a grant application was Friday, November 22, 2013.
- Save the application form (PDF format) to your computer and rename it prior to filling in any information. The latest version of Adobe Reader is recommended to complete the application. Macintosh and Windows versions of the free Adobe Reader are available from Adobe. Get Adobe Reader
- Per page 1 of the application, an authorized person must submit the application. If this box is not checked, the application will not be reviewed.
- The form does not automatically save, so save your work.
- Attach your application to an email and send to ISL_grants@ilsos.net.
- The email time stamp must be on or before November 22, 2013.
The Another Opportunity for Back 2 Books grant program is competitive. Each application must stand on its own merit and is evaluated based on the information provided in the application.
A scoring rubric will be used to evaluate all applications. Final recommendations for funding are made by the Illinois State Library with the grant awards subject to approval by the Secretary of State and State Librarian. Only the awarded grant applications shall be considered public information. Working papers, individual reviewer’s comments, notes, and scores are confidential, not public information.
Applications will be funded that best meet the purpose of the grant offering and the 2013–2017 Illinois Long Range Plan for Use of Library Services and Technology Act Funds.
In addition to meeting the criteria for library agencies eligible to apply, factors taken into consideration include:
- Priority will be given to those agencies not awarded a FY13 Back to Books grant and completing the ILLINET ILL Survey
- Priority will be given to applications demonstrating a compelling target audience need
- Availability of Library Services and Technology Act (LSTA) funds
- Recommendations of the reviewers
- The application’s position when ranked by earliest date and time of receipt
- Past grant administrative performance of the applicant
Budget and Funding
- Grant funds will be awarded in the range of $1,000 up to $5,000 per agency. Budget requests outside the range for funding will not be funded.
- Agencies are expected to spend 100% of the grant award.
- Grants will be awarded using federal Library Services and Technology Act (LSTA) funds provided to the State Library by the Institute of Museum and Library Services.
- Awarded grant funds will be released upon execution of the contract.
- Contracts are expected to begin April 1, 2014 allowing the grantee to issue purchase orders, obligate and disburse grant funds April 1, 2014 through September 30, 2014.
- By September 30, 2014, all grant funds must be paid out or encumbered (obligated). If not, any remaining funds (not obligated or not disbursed) at September 30, 2014, must be refunded to the Illinois State Library within 45 days.
- Grant funds appropriately encumbered by September 30, 2014, must be liquidated by November 15, 2014. If not, funds remaining at November 15, 2014, must be refunded to the Illinois State Library within 45 days.
- LSTA grant funds may not draw interest.
- Awarding of LSTA funding does not obligate the Illinois State Library to provide any additional or future funding for extensions or continuation of the project.
- Funds are awarded to the agency on behalf of the participating libraries within that agency.
Grant recipients are expected to submit the required quarterly narrative, financial and final reports on a timely basis.