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ILLINOIS STATE LIBRARY


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Quarterly Financial and Narrative Report

This report is due no later than 15 days after the close of the April—June quarter and 15 days after the close of the July—September quarter. The report may be submitted earlier, but is due no later than July 15 and October 15, 2013 for the respective quarters.

Encumbrance Report

This final financial report is required for all grantees with grant funds encumbered (obligated) at September 30. The Encumbrance Report documents the liquidation of obligated grant funds during the 45 days after the end of the grant period. If all grant funds are disbursed at September 30, the Encumbrance Report is not required. The Encumbrance Report is due November 15, 2013, but may be submitted as soon as all obligated grant funds are liquidated.

Budget Amendment

A grantee may be required to request a budget amendment if the over-expenditures across all budget lines are anticipated to total more than 10% of the grant award. This is considered a significant variance from the approved budget. It is a grantee's responsibility to request a budget amendment, to align the budget and anticipated actual costs, before a significant variance occurs. The Budget Amendment Request may be submitted anytime during the grant period but no later than 60 days prior to the end of the grant period.

Final Library Services and Technology Act (LSTA) Narrative Report

A final narrative report is due 60 days after the end of the grant period for all projects awarded federal LSTA funds. This narrative report is an overview of the whole project, includes statistical totals and is shared with the Institute of Museum and Library Services. The Final LSTA Narrative Report is due no later than November 30, 2013, but may be submitted as soon as grant funds are liquidated.