Annual Library Certification Frequently Asked Questions (FAQs) Illinois State Library
Does every library system member need to certify, every year?
Annual library certification is required of all library system members and is included in Illinois Library Laws & Rules [23 Ill. Adm. Code 3030.200].
When can a library certify?
The annual certification process begins the first Illinois State Library business day after the New Year’s Day holiday. For 2019, the window for libraries to complete the online annual library certification is January 2 through March 31.
Is there a pre-requisite to completing library certification?
Yes, each library must complete the ILLINET Interlibrary Loan (ILL) Traffic Survey.
What is required to login to the Annual Library Certification module?
The online certification module requires the agency control number and the main administrative branch number for each library system member. This information is available through L2. Administrative branch numbers are 00 for public, academic, special, and private school libraries. Public school library administrative branches are identified as 99.
What happens if I miss the March 31 deadline?
After March 31, the annual online certification form will no longer be available. Library staff will need to contact their library system for assistance.
Once I login, will any information about my library be pre-populated on the screen?
All applicable indicative data contained on the Illinois State Library's data base will be presented on the screen. Some of it may be outdated and should be updated.
If my agency’s DUNS or FEIN number is already present but is incorrect, can I change it?
No, it is not possible for the agency to change this information in the certification module. Please email the correct information, along with library name and control number, to firstname.lastname@example.org.
The 'institution email' is required. If my institution does not have a generic email account, what do I input?
If there is no institution email available, the director’s personal email can be input.
Are all of the certification questions the same for all libraries?
There is a basic set of required questions for all libraries. Additional questions are presented depending on the type of library (academic, public, school, or special).
How does the library determine the answer to the question 'does the library abide by the ILLINET Interlibrary Loan Code'?
Libraries that have questions about abiding by the ILLINET Interlibrary Loan Code should read these four documents (linked below) on the State Library's ILLINET Interlibrary Loan Code website:
- ILLINET ILL Code
- ILLINET ILL Code Best Practices
- ILLINET ILL Code Checklist
- ILLINET ILL Code Summary
Can I print a copy of my certification?
Yes, after completely answering all questions, there is the option to ‘Print’ the certification before final submission. It is recommended that you print and keep a copy in the event that questions arise about the process.
Will I get an email receipt verifying that the certification was submitted?
Yes, every time a certification is submitted, an automatic email will be sent to the director (or the certification contact person if that section is filled out).
Will there be additional need for communication after certification is completed?
In the event of unexpected answers, there may be an additional request via email for the library to further communicate with the regional library system.
Can certification answers be saved so I can return later to continue where I left off?
No, certification answers cannot be saved.
How long will it take to complete the online certification form?