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ILLINOIS STATE LIBRARY


Annual Library Certification Frequently Asked Questions (FAQs)

Why?  |  Who?  |  How?  |  What?  |  When?

Why?

Why does every library system member need to certify annually?
Annual library certification is required of all library system members and is included in Illinois Library Laws & Rules [23 Ill. Adm. Code 3030.35(a)]. After certification, libraries retain library system membership and are eligible for system services and ISL-sponsored grants for the next fiscal year.

Who?

Does every library system member need to certify every year?
Yes, every system member agency must certify, annually.

My library is a Developmental Member – do I need to certify?
Yes, every library agency regardless of membership status needs to certify annually.

Does every library building need to certify?
No, the certification is done at the agency level (ex: school district). However, the building branch number that is allowed to login must be the administrative headquarters building (branch number 00 for public, academic, private schools, and special libraries or ending in 99 for public school districts).

How?

How do I login to the Annual Library Certification module?
The online certification module requires the agency Control Number and the main administrative branch number for each library system member. This information is available through L2. On L2, locate your library agency information and scroll through the information to find the Control Number, a 5-digit number. Main administrative branches are identified as 00 for public, academic, special, and private school libraries. Public school library administrative branches are identified as 99.

How long will it take to complete the online certification form?
10-20 minutes.

Can I print a copy of my certification?
Yes, after completely answering all questions, there is the option to 'Print' the certification before final submission. It is recommended that you print and keep a copy in the event that questions arise about the process.

Will I get an email receipt verifying that the certification was submitted?
Yes, every time a certification is submitted, an automatic email will be sent to the director (or the certification contact person if that section is filled out). The email will state that the certification has been submitted. Also, in the event of unexpected answers, there may be an additional request in the same email, for the library to further communicate with the regional library system.

Can I start and finish the certification form at different times?
No, at this time, there is no functionality in the certification module to allow the user to save their information/answers and return later to complete the form.

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What?

Once I login, will any information about my library already be there?
Some library data may be present after login, but it may be out of date and need to be updated.

If my agency's DUNS or FEIN number is already present but is incorrect, can I change it?
No, it is not possible for the agency to change this information in the certification module. Please email the correct information, along with library name and control number, to isl_certify@ilsos.net.

If the 'institution email' is required and my institution does not have a generic email account, what do I input?
If there is no institution email available, the director's personal email can be input.

Are all of the certification questions the same for all libraries?
There is a basic set of required questions for all libraries but also different questions depending on the type of library (academic, public, school, or special) and the membership status of each library (Full or Developmental).

If I answer 'no' to one or some of the certification questions, what happens?
A 'no' answer will generate a report and an email to both the library director (and certification contact name) and the regional library system staff. The library director should contact the system to determine next steps in the process.

When?

The window for libraries to complete the online Annual Library Certification is January 2 through March 31.

What happens if I miss the March 31 deadline?
After March 31, the annual online certification form will no longer be available. Library staff will need to contact their regional library system for assistance.

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