ILLINOIS STATE LIBRARY

Workplace Skills Enhancement Program Grantee Reporting Forms

Instructions and General Information

• Adult Literacy Program Administrative Manual
• Financial Management and Report Instructions
• MELT (Mainstream English Language Training) Chart
• Report Schedule
• Statutory Authority 23 Ill. Adm. 3035 (Subpart B: Literacy Grant Program)

Financial Report Forms

Budget Change Request
This form is submitted if the grant recipient needs to increase one line item’s amount in the grant budget by more than 10%. Due April 30.

• Budget Change Request Form

Encumbrance Report
This form must be completed to explain personnel expenditures between July 1 and August 15 which were obligated by June 30 of the grant year. Due August 15.

• Encumbrance Report Form

Quarterly Financial Report
This form is submitted at the conclusion of each fiscal quarter to report expenditures of the grant funds. Due October 15, January 15, April 15, and July 15.

• Quarterly Financial Report Form

Narrative and Statistical Report Forms

First Quarter Narrative Report
The Legislature is requiring quarterly narrative reports for all grants. This form is submitted to report the first quarter progress towards the program’s goals as submitted in the grant application. Due October 15.

• First Quarter Narrative Report Form

Midterm Narrative Report
This form is submitted at midterm of the grant period to report narrative information on the project’s progress toward outcome achievement. Due January 15.

• Midterm Narrative Report Form

Third Quarter Narrative Report
The Legislature is requiring quarterly progress reports for all grants. This form is submitted to report the progress towards the program’s goals for the first three quarters as submitted in the grant application. Due April 15.

• Third Quarter Narrative Report Form

Contract Extension Request
This form must be submitted by April 30 in order to extend grant activities from July 1-August 15.

• Contract Extension Request Form

Final Narrative Report
This form is submitted at the conclusion of the grant period to report narrative information on the project’s progress toward outcome achievement. Due July 15.

• Final Narrative Report Form

Statistical Report
This form is submitted twice a year to report the numerical information describing the project’s progress toward its goals. Due January 15 and July 15.

• Statistical Report Form