Illinois State Library

GOVERNMENT DOCUMENT DISCARD LIST PROCEDURES

Introduction

As a Regional Depository for the Government Printing Office Federal Depository Library Program and as the central depository library for the Illinois State Documents Program, the State Library oversees discard processes for federal and state documents depositories throughout Illinois. With improved access to the Internet, the discard list process is accelerated and consequently enhances access to government documents, improves the cooperative collection development process and facilitates communication within the Illinois government documents community.

General Guidelines

All government document discard lists must be submitted electronically to one of two electronic mailing lists maintained by the Illinois State Library. This makes it possible to disseminate the information these lists contain to a wide audience and limit the amount of paper documentation. Lists may be sent as an attachment to a e-mail or, if the list is small, it may be included in the body of the e-mail document. As a courtesy to smaller institutions, please keep file sizes of the lists under 75K.

• Each federal depository in the state is required to subscribe to the isl-fed-dep electronic mailing list.
• Each state depository in the state is required to subscribe to the isl-state-dep electronic mailing list.
• Individual depositories are responsible for noting their own discard date. Please remember the discard date is six weeks from when it is posted to either electronic mailing list.
• To subscribe to the Illinois federal depository electronic mailing list, go to the following web page: http://www.islemail.org/mailman/listinfo/isl-fed-dep

Federal Documents

Federal depositories should organize submitted discard lists by SuDoc number. Titles without SuDoc numbers should be at the end of the list in alphabetical order. For each entry on the list, the following must be supplied:

• Issuing agency
• Title
• Year of publication (for monographs)
• Year of coverage, volume and issue (for serials)
• Format (if other than paper)

Questions regarding submission of federal document discard lists should be sent to:

Kathleen Bloomberg
Illinois State Library
300 South 2nd Street
Springfield, IL 62701-1796
Voice: (217) 785-0052
FAX: (217) 524-0041
E-mail: kbloomberg at ilsos.net

Illinois Documents

For each entry on the state depository discard list, the following must be supplied:

• Issuing agency
• Title
• Date of publication
• If serial--Volumes and numbers, or dates
• Format (if other than paper)

To subscribe to the Illinois state depository electronic mailing list, go to the following web page: http://www.islemail.org/mailman/listinfo/isl-state-dep

Questions regarding Illinois documents discard lists should be sent to:

Joe Natale
Illinois State Library
300 South 2nd Street
Springfield, IL 62701-1796
Voice: (217) 558-4185
FAX: (217) 782-6437
E-mail: jnatale at ilsos.net