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Gifts
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General
The XYZ Public Library is grateful for gifts, and its collection
has been enriched by donations of materials as well as contributions.
Through donors, the library has been able to acquire materials which
could not have been purchased otherwise. The library staff can supply,
upon request, a list of needed materials for consideration by the
donor.
Donation of Books and Audio Visual Materials
In accepting a gift of materials, the library reserves the privilege
of deciding whether items donated should be added to the collection.
Out of the many books and other materials which citizens so generously
give, a considerable proportion can be used. Some cannot, because
any library material, though of value in itself, may be: (1) a duplicate
of an item of which the library already has a sufficient number;
(2) outdated--interesting but not of sufficient present reference
or circulating value to the library; and/or (3) in poor condition--which
would not justify the expense of processing it, i.e. cataloging
and preparing it for circulation. The material will be judged by
the same standards of selection as those applied to the purchase
of new materials. The XYZ Public Library accepts gift books with
the understanding that books which are useful to the library collection
will be retained and other books disposed of in whatever manner
the librarian deems best. The Library necessarily reserves the right
to interfile gifts with other collections on the same subject, so
that all collections are organized and classified according to library
standards for the best public service.
Gift Book Program
The Library welcomes monetary contributions specifically for book
purchases in memorial to or in honor of named individuals. In order
that the Library can properly honor the generosity, a special form
to record the information is used and should be completed.
Donation of Art Objects and Other Types of Materials
Although such gifts are usually welcomed and valued, final decision
on their acceptance rests with the Library Director and the Board
of Library Trustees.
Donations--Others, e.g. Monetary
The Library welcomes cash contributions, gifts of real property,
stocks, and bonds. It is our custom to expend cash gifts on materials,
equipment, or a project which is acceptable to the donor. Although
it is unlikely, there may be an occasion in which the restrictions
set by the donor make it impossible for the library to accept the
contribution. All donations are subject to the approval of the Library
Director with the backing of the Library Board of Library Trustees.
Recognition of Gifts
For memorial books to the library, the library may place within
the book the name of the donor, if desired. Accepted gifts will
be honored in our gift remembrance book.
Use of Gifts
All gifts are accepted with the understanding that it may someday
be necessary that they be sold or disposed of in the best interest
of the library. The Library cannot commit itself to perpetually
housing a donation.
Income Tax Statements
The library cannot appraise the value of a donation of materials
or art. It will, however, issue the donor a letter acknowledging
the donation. It is the donor’s decision whether he or she
will determine the value of the donation or utilize an independent
appraiser. While the gifts to the Library as a governmental unit
qualify as tax deductible, the donor will have to consider the particular
circumstances of his or her situation for the specific effect.
Restriction
No donation can be accepted unless it is given to the library without
restrictions unless the Board of Library Trustees has specifically
adopted an agreement to do so. All gifts may be used, sold, or disposed
of in the best interest of the library. All donations are accepted
only if, in the opinion of the Library Director and the Board of
Library Trustees, they are in the best interests of the library.
Form
A Gift Agreement Form must be signed by the donor and approved
by the Library Director for unrestricted gifts and the Board of
Library Trustees for restricted gifts.
Gift
Book Program
I/we would like to contribute $ _____________ for a book to be
placed in the library.
As a memorial for: ____________________________________________
or in honor of: ________________________________________________
on the occasion of a birthday ________, wedding anniversary ________,
graduation ________, or other (please specify) _________________.
The subject matter we prefer for this book is (please specify if
you have a preference):
___________________________________________________________
___________________________________________________________
The Library will notify the following that this donation has been
added to the Library’s collection in memory of or honoring
the above. In the space provided, please indicate the relationship
between the honoree and the person to be notified of the donation.
Relationship: ________________________________________________
Name of person to be notified: __________________________________
Address of person to be notified: ________________________________
Donor Information
Name of donor: _____________________________________________
Address of donor: ___________________________________________
Please make checks payable to the XYZ Public Library.
Please return this form to: _____________________________________
Gift
Agreement Form
Donor ________________________________ Date ________________
Address ___________________________________________________
Description of material donated:
__________________________________________________________
__________________________________________________________
Information concerning the material or donor which would be helpful
in organizing and cataloging this material:
__________________________________________________________
__________________________________________________________
This Gift Agreement transfers legal title of the gift to the XYZ
Public Library.
Unrestricted gift ____________________________________________
Restrictions (please specify) ___________________________________
I have read the gift policy provisions of the XYZ Public Library
and agree that they are acceptable.
Donor signature: ________________________ Date _______________
Accepted for the Library by (Library director signature):
______________________________________ Date _______________
For restricted gifts only:
President of Library Board signature ____________________________
Date __________________
Secretary of Library Board signature ____________________________
Date __________________
Date of Board Approval _____________________________________
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