Commercial and Farm Trucks
The International Registration Plan (IRP) is a registration reciprocity agreement among 49 jurisdictions states of the United States and 10 provinces of Canada providing for payment of license fees on the basis of total distance operated in participating all jurisdictions. Apportionment is required for vehicles operating in two or more International Registration Plan (IRP) member jurisdictions that have a combined gross weight or used in combination where the weight exceeds of more than 26,000 pounds, including the weight of the vehicle and the maximum load, or is a power unit having three or more axles, regardless of weight. Commercial vehicles weighing less than 26,000 pounds operating intrastate in two or more jurisdictions must also apportion. Apportioned power units (truck, tractor, truck tractor, buses, mobile home trailers, power wreckers) do not have to be titled in Illinois to purchase apportioned plates. However, trailers registered in Illinois must be titled in Illinois. A fleet is defined as one or more Apportionable Vehicles registered in the same jurisdictions.
Apportioned Tow Trucks and Household Goods Carriers
Special insurance requirements are in effect for Tow Trucks. Household Goods Carriers have specific instructions for showing the Carrier or Service Provider name on their registrations. For more information regarding tow trucks and household goods carriers, please contact the Commercial & Farm Truck Division at 217-785-1800.
All new applicants are required to pay by secured funds for the first three years of registration. Acceptable forms of payment are cash, money order, credit/debit card or certified check. A company or personal check may only be accepted with an irrevocable letter guaranteeing payment from your financial institution. Credit/debit card payments may be made by telephone or in person. To apply for first time issuance of IRP plates you must bring:
- Proof of ownership of the vehicle. Acceptable forms of proof include a copy of the title in the owner's name, copies of both sides of the assigned title, a ST-556 tax form, an invoice or bill of sale from a dealer signed by both the seller and buyer not more than six months old.
- Receipted FORM 2290, Schedule 1 (Heavy Vehicle Use Tax). If the for the current tax year if the vehicle is being registered at a gross vehicle weight of 55,000 pounds or more and it has been more than 60 days from the date of purchase.
- USDOT Number (If you are not the carrier, then the USDOT Number of the carrier responsible for safety.)
- Proof of an established place of business. You must submit four documents, one of which must be a current phone bill. Bills must not be more than 60 days old. Other acceptable forms are an Illinois driver's license, rental or lease contract for the location, real estate tax bill, utility bills, and insurance documents. and corporation papers.
- Corporation documents proving "Good Standing" for either domestic or foreign corporation or limited liability companies.
- Completed International Registration Plan Application.
- Completed Schedule "G" for First-Year Applicants form. This form describes applicant, registration and vehicle history. It explains your business plan, intent of operations and choices of jurisdictions for operation. This form is required and must be answered in its entirety.
New applicants will be required to use either the distances published in the International Registration Plan Instruction Manual or on the Estimated Distance Chart (VSD 646) as estimates for their first year of operation or submit a business plan with their own distances and justification for operations.
Applicants will be sent a renewal letter, if they have less than 250 vehicles in their fleet. This letter will contain the PIN for renewal and specific instructions for the distance reporting period. Trailer fleets are no longer sent renewal notices or letters as they are permanent registration.
All distances accrued during the reporting period shown in the renewal letter must be reported on the renewal application or using the web service to renew, even if the jurisdiction is not chosen for apportioning. To apportion for jurisdictions without any actual mileage accrued, the Added Jurisdiction Estimated Mileage Chart in the IRP Manual must be used. Your own estimates may be provided, with justification and an approved business plan, using the Schedule "E" form.
Replacement plates may be ordered using the renewal process. You may also purchase Special Hauling Vehicle Permits (SHV) for the next registration year during renewal.
Applicants are advised to check any information listed on the renewal and make corrections where corrections can be made. Please check any listing of a Fuel Tax number, Interstate Commerce Commission number, Illinois Commerce Commission number, Corporation number or Driver's License number. These should be for the registrant, not whom you may be leased to. Corporations will not have Driver's License numbers. Please enter a special mailing address in its entirety, if necessary.
Address changes or vehicle information changes may not be made using the web renewal service. Corrections to distance entry or weight group activation may be reset by contacting the Commercial & Farm Truck Division. You may stop and start the renewal process on the web site at any time until an invoice has been calculated. Once the invoice has been calculated you may only obtain a copy of the invoice as no other activity is allowed.
Supplemental applications may be processed after the initial (original) application or renewal. They may be completed for additions, transfers, replacement plates, adding jurisdictions, reclassing weights, duplicate and corrected cab cards and and the purchase of Special Hauling Vehicle Permits (SHV).
- Vehicles cannot be downgraded to lower weights.
- Proof of ownership is required to change the lessor name.
- Unit numbers may be changed but cannot be duplicated or re-used during the registration year.
- IRP plates may be transferred to new units; however, a different unit number is required. You must provide: proof of ownership and the FORM 2290, Schedule 1 if purchased over 60 days from the date of registration and the gross weight exceeds 55,000 pounds.
- You may add jurisdictions to your file during the registration year. If you reported actual mileage on your renewal for jurisdictions you did not apportion, you must use those actual miles when adding those jurisdictions. To add jurisdictions without the actual mileage, use the Added Jurisdiction Estimated Mileage Chart in the IRP Manual. You also may provide your own estimates with justification. To add jurisdictions, submit a completed Schedule "E" form. All vehicles in the fleet must have the same jurisdictions shown when adding. An operating weight is required for all added jurisdictions.
Payment and Processing
Apportioned plates are only sold at the Commercial & Farm Truck Division in Springfield,. There are three options to process your application or make payment. Applications cannot be faxed to the Commercial & Farm Truck Division for processing.
- Mail the application or payment to Springfield (allow 2-3 weeks for processing time),
- Submit an application or payment by a remittance agent. Remittance agents are bonded and licensed with the Secretary of State's Office to process applications and submit payment.
- Make an appointment and come to Springfield. Appointments are available from 8:30 a.m. to noon on weekdays. An appointment is not required when only making payments, unless it is 100 units or more. Please check the holiday closings.
Each jurisdiction has its own fee schedule and depending on the jurisdictions, the cost varies. After submitting an application, you will be provided with an invoice of the fees owed which will reflect the fee for each jurisdiction. The total amount due will be shown at the bottom of the invoice. The Illinois portion of the registration may be paid by an installment method for any vehicles being charged for a 10-, 11-, or 12-month registration, all foreign fees and additional Illinois fees must be paid with the initial invoice. The second installment is due October 1. An installment bond or a certificate of deposit not to exceed $250,000 per financial institution is required for the second installment. Illinois statutes do not allow a refund on the remainder of unused Apportion registrations.
At certain times of the year, fees are credited from a Flat Weight Tax Registration to IRP fees. When making your initial application, indicate that you have a Flat Weight Registration and would like credit, if possible.
Renewal invoices should be paid prior to the April 1st effective date of the registration to avoid enforcement issues. If paying by mail, your check for renewal fees should be received no later than March 1st to ensure ample time for processing and return of credentials before March 31st.
If you do not renew, you must account for your license plates. They may be returned or you may file the Request for Cancellation of Illinois Apportioned (IRP) Plates by April 15th following expiration.
45-Day Temporary Apportionment Authorization Permit
Once the original invoice and the IRP file in good standing, a 45-Day Temporary Apportionment Authorization Permit can be purchased. The purpose of this permit is for temporary operations until the permanent credential can be obtained.
Once a 45-Day Temporary Apportionment Authorization has been issued, it is the responsibility of the applicant to submit the application for the reason of the permit within 5 days of the issuance of the permit. Failure to timely submit can cause the applicant to forfeit the privilege of future temporary permits.
Farm Registration allows reduced fees for farmers who haul their own commodities in a not-for-hire operation and certain for-hire purposes. No surety bond is required. Farm Plates may be used for trucks, truck tractors and trailers used in various farming operations. Farm Vehicles may be operated out-of -state on a limited basis. Illinois Farm Registration is recognized by most states. Before entering another state, however, truck operators should check with that state.
Farm Plates may be issued to any vehicle that is used exclusively for the owner's agricultural, horticultural or livestock operations and not-for-hire. Farm Plates may also be issued to for-hire vehicles only in the transportation of seasonal, fresh, perishable fruit or vegetables from the farm to the point of first processing. An applicant is limited to five sets of plates for power units, of which only two sets of plates may exceed 59,500 pounds plus two Farm Trailer Plates.
A UCR# is required if your commodity that you are moving using the Farm Plate crosses jurisdictional boundaries or is taken out of state. You may deliver to a local elevator or processing station, but if that commodity is further shipped out of state, a UCR# may be required. The UCR# is actually a USDOT number. Please contact the Illinois Commerce Commission for further information on the UCR program.
Farm plates may be purchased at the Commercial and Farm Truck Division office in Springfield and Level 3 Secretary of State facilities.
Flat Weight Tax Registration (Fiscal)
Flat Weight Tax Registration is based on the combined gross weight of the vehicle. There is a limited liability to operate in other jurisdictions based upon weight, number of axles or intra/interstate operation. For information regarding trip permits, contact the jurisdiction of travel.
A USDOT# is not required or fiscal Flat Weight Registrations at this time. Rules and regulations are being reviewed and may be mandated by the United States Department of Transportation at a future period. You will need a USDOT# to comply with the UCR (Unified Carrier Registration) requirements if the commodity you are carrying is taken out of state after your initial delivery. Please contact the Illinois Commerce Commission for information.
Heavy Vehicle Use Tax (FORM 2290)
The FORM 2290, or HVUT (Heavy Vehicle Use Tax) Schedule 1, is a form used to prove that the Internal Revenue Service has received payment or suspension for taxes as required on vehicles registered at 55,000 pounds and more. The form indicates if the tax was paid or suspended for the reasons allowed by the IRS. The current acceptable tax year forms are for July 1, 2010 to June 30, 2011. Altered tax forms are not acceptable. The name on the tax form should match the name of the vehicle's owner (or at least have a visible connection).
A 2290 Form is required of every vehicle registered at 55,000 pounds or more if purchased more than 60 days from the date being registered. The FORM 2290, Schedule 1 may be obtained by contacting the IRS. For information regarding how to obtain a form, paying the tax or other information, please contact the IRS at 800-829-1040 or www.irs.gov.
A previous owner's tax payment cannot be used as proof of payment or suspension for your vehicle(s). A vehicle owner is entitled to a refund of the remaining months for the tax period when selling the vehicle during the tax year. The new owner is responsible for the payment of the tax upon taking possession of the vehicle. Please contact the IRS for further information and/or clarification.
Mileage Plates Tax Registration
Mileage Tax Registration allows reduced fees depending on the weight of the vehicle and the number of miles operated. Illinois law allows these vehicles to be operated in Illinois for a limited number of miles, and operators are charged less registration fees than those of long-distance carriers. Mileage Tax Registration does not allow out-of-state operation. There is no restriction on the load and a $500 surety bond is required.
Mileage Tax Registration is binding for the fiscal year. Therefore, reclassing to a Flat Weight Tax Registration is not permitted during the effective year. Mileage Tax registration may be upgraded to a higher weight during the registration year. Additional fees will apply.
Because of mileage requirements, vehicles with a Mileage Tax Registration must have working odometers. Trailers are required to have hub-o-meters. Mileage Tax Registrations are subject to suspension or revocation for failure to report mileage, as well as operating vehicles with disconnected or broken odometers or hub-o-meters.
The combined gross weight of a vehicle will determine the number of miles allowed to be driven and the fees assessed. Because of the bonding requirements, Mileage Tax plates are only available at the Commercial and Farm Truck Division, 501 S. Second St., Room 300, Springfield.
Surety bonds of $500 per Mileage Tax plate are required by the Secretary of State's office as a guarantee of payment of excess fees. The bonds must be from surety companies approved by the Illinois Department of Insurance. (Schedule Bond CFT IT 8.4)
At this time, we will not require a USDOT# for Mileage Tax Registrations. Rules and regulations are being reviewed and may be mandated by the United States Department of Transportation at a future period. You may need a USDOT# to comply with the UCR (Unified Carrier Registration) requirements if the commodity you are carrying is taken out of state after your initial delivery. Please contact the Illinois Commerce Commission for information.
Special Hauling Vehicle Permit
A Special Hauling Vehicle Permit (SHV) allows certain vehicles to be exempt from the federal bridge formula while operating on Illinois highways. The SHV Permit allows a certain amount of weight for a certain configuration of a vehicle(s). The SHV Permit also allows an overweight ticket for a specific purpose instead of dropping a portion of the load. The Special Hauling Vehicle Permit Application specifically states the purposes and benefits of an SHV Permit. The following vehicles qualify for an SHV Permit:
- Tractor-trailer combinations that have a short trailer (usually no more than 28 feet in length maximum) measuring 42 feet or less from the center of the steering hub to the center of the rear tandem. A minimum of 18 feet 6 inches is required between sets of tandems.
- Trucks measuring more than 72 inches but less than 96 inches between the wheels on the tandem.
- Concrete mixers, with the trailing 4th axle engaged, measuring more than 72 inches but less than 96 inches; or measuring more than 40 inches but less than 72 inches.
- Trucks carrying asphalt or concrete in its plastic state (not yet solidified, just left the concrete plant or the hot mix plant and on the way to a job).
SHV Permits may be purchased at the Commercial and Farm Truck Division office in Springfield and at select Secretary of State facilities. SHV Permits may be purchased for Apportioned Plates at the time of renewal by using the SHV Application, an IRP Application or the online renewal service. Fees will be included on your renewal invoice. The permit costs $125 and can be transferred at no fee. The Secretary of State's office no longer issues the SHV sticker or decals. The proof of purchase of the SHV Permit will be on the registration card of the apportioned cab card.
If you purchased a SHV Permit at a Secretary of State facility and it is not indicated on the IRP Cab Card, you may attach the permit to your cab card and carry it in your vehicle or you may apply for a corrected IRP Cab Card and have the SHV information included. There is a $3 fee for the corrected cab card if a supplemental application is submitted for the correction.
The SHV Permit is not for overweight purposes. The SHV Permit application explains the permits specific uses and purposes. Depending on the configuration of the vehicle, the maximum weight with an SHV Permit is 72,000 pounds The SHV Permit does have a provision allowing overweight up to 4,000 pounds for vehicles hauling concrete or asphalt in its plastic state without shifting or reducing the load. The vehicle will still be ticketed for overweight if it is registered at 80,000 pounds and the vehicle configuration does not meet the definitions provided. In that case, the SHV Permit may not be applicable for your vehicle. If you are making an overweight operation, please contact the Illinois Department of Transportation at 217-782-6271 for instructions.
Out-of-State IRP registrants may purchase an SHV Permit if the following applies:
- Illinois must be shown on the IRP Cab Card (copy required).
- The trailer (if this applies) must have Apportioned Trailer Registration. Out-of-state base registration for the trailer is not acceptable. The trailer would be required to be dual registered in Illinois with an "ST" license plate. A copy of the out-of-state base registration, a copy of the title in the registrant's name, application, and a $19 fee is required for dual registration.
- The trailer must display the Illinois "ST" license plate while operating as an SHV combination.